Strengthening Responsibilities Is The Key To Improving The Quality Of Official Document Processing.

It is a systematic project. The key to improving the quality of official document processing is to clarify responsibilities and strengthen job responsibilities.

The government official document handling methods of the state administrative organs (hereinafter referred to as "official document treatment method") clearly stipulates the responsibilities of the administrative official document processing work: first, the leaders of the administrative organs at all levels have the responsibility of leading and checking the document processing; two is the Office (room) of the administrative departments at all levels, which have the responsibility for the management and guidance of the document processing; and the three is the government departments' responsibility for coordinating and organizing the documents handling.

All levels and departments should conscientiously abide by the relevant provisions of the implementation of the "document processing method", and earnestly assume the responsibilities that should be undertaken to ensure that the responsibilities of official document processing work are put in place.

First, leading comrades should play an exemplary role in dealing with official documents.

The head of the state administrative organ should assume the leadership and inspection duties in the process of official document processing.

The first request made by the head of the administrative organ.

The official document handling method puts forward the requirements for the heads of the administrative organs, including leading comrades of the government and leaders of the government departments: first, "attach great importance to the handling of official documents"; two, "follow the rules in an exemplary way"; and three, "strengthen the leadership and inspection of the official documents handling work of this organ".

The "document processing method" is very high on the head of the administrative organ. It attaches great importance to it, rather than general attention. It is exemplary adherence, not general compliance. It should not only strengthen leadership but also check it.

Only the leaders at all levels and departments should conscientiously implement this provision, give full play to the exemplary, guiding and exemplary role, and set an example for the wooden organs to standardize the handling of official documents, so as to promote the standardization, systematization and scientification of official document processing.

Two, all levels of office (room) should earnestly fulfill the functions of the document processing and management organization.

The official document processing method clearly states that the administrative office of the administrative organs at all levels is the administrative organ for handling official documents, and its duty is to "be in charge of this organ and guide the document processing work of the lower level organs".

It is required that the General Office (room) of administrative organs at all levels should set up a secretarial department or provide full-time personnel for official document processing.

Whether it is the general office or the office of government departments, it is the central pivot of official document operation. It plays a role of assistant for leaders in decision-making through official documents.

At the same time, the lower level organs should be guided according to the provisions of the official document processing method.

We should carry out activities such as propaganda and training, supervision and inspection, and do well in organizing the implementation of the "document processing method".

Here is one point that should be made clear that for all departments of the government, in the handling of official documents, whether it is the uplink of the government or higher authorities at the level of the government, or the downlink and parallel texts issued by this institution, whether it is an independent drawing by the General Office (room) or a business office, the unified head of the General Office (room) shall be responsible for the unified examination and control and unified management.

For government offices at all levels, secretarial departments do not refer to secretaries who specialize in telegraphic and telegraphic offices. Office offices (rooms) are all secretarial departments responsible for handling official documents, and assume the responsibilities of handling official documents.

Three, the sponsoring department should take the initiative and coordinate responsibilities in handling official documents.

The fifth chapters, twenty-six and sixth chapters of the "document processing method" all emphasize that the sponsoring Department has the initiative and coordination responsibility in the handling of official documents.

When preparing documents and handling official documents, it is stipulated that the sponsoring departments should consult and sign with the relevant departments voluntarily, do not agree with each other, and do not arbitrarily write articles; if there are divergent opinions, the principal responsible persons of the sponsoring department must personally coordinate with each other, and when the coordination is still not consistent, the main departments should list the motivations of all parties, and sign with the relevant departments and submit to the higher authorities for coordination or determination, and the host department shall not report the uncoordinated opinions to the government or the higher authorities.

How to determine the sponsoring department? Generally it can be recognized that government departments submit government documents to the government, and the reporting departments are the host departments. They should take the initiative to assume the responsibility of coordinating the signing of the countersigned documents; the lower level governments submit the requesting documents to the higher authorities; the leading departments responsible for the superior governments are the host departments; the lead contractors should take the initiative to assume the responsibility of coordinating the countersigning; the government's sending documents are prepared by the departments, and the drawing department is the host department.

Some departments believe that the work of coordinating the countersignature should be done by the General Office (room) of the government. It is wrong to get the knowledge of the meeting. The function of the general office is to examine the gatekeeper, and to coordinate the countersign is the responsibility of the host department.

The co ordination department should cooperate actively when the organizer coordinates the countersign.

The State Council's Circular on overcoming bureaucracy and further changing its working style and improving its efficiency has been issued by the State Council (Guo Fa (1999) 9).

The main responsible comrades of the sponsoring department shall preside over the coordination meeting, and invite the corresponding responsible comrades of the co operation Department to attend the meeting, and the responsible comrades of the co operative departments must attend.

The departments concerned must reply within seven working days when they ask for opinions or sign documents together, otherwise they will be deemed to be dereliction of duty.

"Where there is no justification for procrastination not to delay or cause losses, it is necessary to investigate the responsibilities of the main leaders and persons in charge of the Department.

"These requirements of the State Council are also fully applicable to local administrative organs at all levels.