Public Basic Knowledge: Procedures And Methods For Sending Documents

First, the general process of document processing.

Dispatch

It refers to the creation, disposal and management activities within the organization for the issuance of official documents.

The handwriting processing program has strong certainty and irreversibility.

The whole procedure can be divided into three stages.

(1) the formation of manuscripts, including draft, consultation, manuscript and issue, and (2) production of official documents, including note issuance, printing, proofreading, printing or signing, and (3) delivery of official documents, including loading and distributing.

After the above procedures are completed, enter the disposal stage of the official documents.

Two.

Key points of handling activities

(1) compiling the manuscript (see the relevant chapters for details).

(2) consultation.

Referring to other related documents.

Or do not belong to the terms of reference of the organs or departments, and ask for their consultative activities when they agree or cooperate.

The main function is to safeguard the legality of official documents, the unity of effectiveness and decrees.

(3) draft.

Refers to the comprehensive verification done by secretaries to the manuscript before issue.

(4) issue.

It refers to the activities of the head of a department or the person in charge of the Department who has been given special permission to post the final approval of the manuscript, annotate the official finalization and issue the opinions and endorse the names and dates.

The manuscript is issued as soon as it is issued.

Issuance is a prerequisite for the entry into force of the vast majority of official documents.

There are several kinds of signing, signing, signing, signing and countersigning.

(5) signature.

It means that the leader of the document issued his or her own name to sign the name of the official document at the original official document issued and used.

Three, the key points of issuing management activities.

(1) note issuance.

That is, after the finalization has been made, annotations are required to write out the activities required to print the requirements.

(2) proofreading.

On the basis of manuscript and format design requirements, check and proofread proofs or copy completed documents thoroughly.

The method of proofreading is suitable for proofreading: proofreading, folding, reading and proofreading.

(3) printing.

That is to affix a seal to the document.

(4) sub assembly.

Activities of specific sorting and packaging of documents according to regulations.

(5) issue.

Means that the completed document is delivered to the recipient in an appropriate manner.

In addition to direct pmission, most of them are pferred through indirect channels such as ordinary mail, confidential communication, confidential traffic, document exchange, telecommunications and so on.

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Key points of receipt management activities

1. receipt of official documents

Refers to the collection of official documents from various sources after confirmation, inventory, verification, inspection and endorsement.

2. official registration

There are three main forms of registration: Book type, card type and couplet form.

3. audit

The documents that need to be dealt with by the lower level organs are received, and the secretarial departments shall examine them.

Audit focus: whether it should be handled by this organ; whether it is in line with the rules of written documents; whether the contents are in line with national laws, regulations and other relevant provisions; whether matters related to other departments or regions' functions and powers have been negotiated and countersigned; whether the use of languages and the format of official documents are standardized.

4. points run

According to the importance of official documents, the division of responsibilities of departments and related systems, the official documents are distributed to the relevant leaders, and the relevant departments are read and dealt with.

The essence of the division is to determine the direction of the official document, and it is an important work on whether the official document can be handled accurately, quickly and effectively.

5. excerpts from official documents

Refers to the processing of important documents before they are processed, including compiling abstracts or abstracts, compiling summarization, gathering relevant data, etc.

The purpose is to facilitate the handling of official documents and save time.

6. organizations circulated

A document with only a few copies or a few copies needs to be read or processed by multiple departments or people, so that documents can be effectively pmitted and read among them.

Circulated attention should be paid to: (1) choose a reasonable form of circulation, tree type, wheel type, star type is more suitable for official document circulation is tree type; (2) correct sorting, flexible adjustment; (3) proper diversion; (4) use and develop a variety of ways of circulation; (5) establish a strict and easy to pass registration procedures; and (6) check the reading situation and results in time.

7. urge

Refers to the rush and inspection activities undertaken according to the time limit and requirements.

It is divided into two forms, namely, pressing inside and outside.

We should pay attention to the following actions: (1) correctly delineate the scope of the promotion and ensure the key points; (2) have a high sense of time efficiency; (3) adopt a variety of ways to promote measures according to local conditions; (4) strengthen the seriousness and authority.