The Incorrect Use Of Official Documents In Practice

In the preparation of official documents, some comrades did not pay much attention to the choice of languages, for example, the "request" was written as "report".

"Asking for instructions" requires the reply of the higher authorities.

The name is irregular.

If it is used wrongly, the question of asking for instructions may not be answered in time.

In practice, the use of official documents is mainly in the following categories:

One

Lack

The official title of a document should contain three elements, namely, the issuing organ, the cause and the type of writing.

Some comrades tend to pay attention to the reasons only and write the headlines of the news headlines.

For example, "this year's college entrance examination enrollment plan is over 15%", such a title is acceptable as a piece of news, but if it is official document, it will not be appropriate.

Because it is difficult for the receiving unit to judge quickly, what is the purpose of your writing, whether to ask questions or to make suggestions and report work.

Two

Using illegal set languages

In practice, some units do not use the 15 prescribed languages, but use summaries, points, plans, plans, arrangements, outlines, plans, suggestions, replies, reports and so on.

Such as "the main points of work in 2015", this title can be used in the process of drafting or informal writing. Once issued as a document, it should be standardized and should be changed to "X. X. issued the notice of the main points of 2015".

Three

Overlapping of languages

Such as "xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

In addition, various units have deliberately written "requesting reports" for various reasons, which is even more difficult for specific management personnel.

The same mistake also includes "opinion reports".

For example, forwarding class documents, because there are more forwarding links, there will be a notice of notification. In fact, the intermediate links can be omitted and the notice of notification can be used.

Of course, there are exceptions to the overlapping of languages.

The notice can be used in combination with other languages.

For example, "XXX" issued the notice on deepening the work of combining physical education with education in this Municipality.

Four

Leapfrog use of prescribed languages

Although the scope of application of some official documents has not been clearly defined by which level of organ, it involves a problem of using hierarchy.

If the party organ issues the "conference Communique", it can only be the party's National Congress and its Central Committee, and the local Party organizations can not issue "conference communiques".

In practice, in some places, when a plenary session of the Party committee closes, a communique is also issued, which goes beyond the hierarchy.

In the same way, the contents of "joint communiques" can only reflect the state's foreign affairs, and the joint communiques between local and local governments can not be released.

Five

Other misuse of language

In addition to the misuse of "requesting" and "reporting" at the beginning of this article, it is also easy to use "asking for instructions", "reports" and "letters", mainly showing the use of "requesting" and "reporting" when using "letters".

The reason for this is, on the one hand, that the drafters are not clear about the use of these languages.

On the other hand, it is clear that it is wrong to do so, because it is conducive to the application of "green light".

In daily writing, there are indeed many applications or reporting items that are returned by the recipient unit because of the use of the letter.

The reason is that these units often emphasize that a matter belongs to the examination and approval within their terms of reference, and require the other unit to write "ask for instructions".

In fact, the "letter" document also has the functions of asking for instructions and reporting, and can be used for matters requiring approval.

To a deeper level, it is not appropriate for each of the two leveling organs or organs without affiliation to ask for instructions from another.

Errors in the above languages are common.