Official Documents Need To Be Treated With "Rules".

Official document is a specific writing material produced by a specific organ for handling specific duties. It is a special style, and its writing process has some special regularity.

No matter whether the concept, layout or structure of official document is written or the logic and content of a written document, some basic rules need to be followed.

Therefore, in order to write a good official document, we must pay attention to some "rules", that is, the way to write official documents, in addition to plain language, unified views and materials, clear levels and reasonable structure.

First, document writing should be legal, accurate and realistic.

Specification requires that document format, language expression and symbol usage should comply with the relevant regulations.

And logic rules are not allowed to be unconventional.

Legality means that the contents and forms of official documents and the process of forming official documents must conform to the laws, decrees, principles and policies of the state, conform to the instructions and provisions of the higher authorities, and keep consistent with other effective documents of the organ.

For example, in practical work, some units use the abbreviation of the agency as a substitute for official organs, resulting in too long a number.

In some units, the year in which the number of units is issued is enclosed in parentheses, instead of using the standard six angle brackets.

For font size and font, some use little 3; others use small marked song characters, others use regular script, and others use black body.

Some official documents violate the serial number of the serial numbers and appear to be void (that is, 001). There is an irregular format such as "x 2007 [001]".

Accuracy requires that the expression of intention and basis to the document system be reflected to the expression of each specific content. Seeking truth is that the content of the document can be set out from the actual situation, which is practical and objective, and is conducive to solving practical problems. It is necessary to faithfully reflect the situation and problems, not exaggerating, not reducing or making fiction.

For example, some grass-roots units require higher authorities to invest in subsidized uplink. The application of "requesting" type of literature is misused as a "report" type, and can not get the "approval" of the higher authorities; some units will misuse the "reply" of the subordinate units as "letters".

The misuse of writing in the title of a document often causes the official document to lose its seriousness.

Some of them even seriously affect the function and efficiency of writing.

Secondly,

Be concise, clear and complete.

Conciseness means that we should try to use the most concise words to express the rich and substantial content smoothly and orderly, so as to make it concise and comprehensive.

It is clear that the handwriting on various manuscripts should be clear, and the typeface should be standard and neat, so as to avoid mistakes caused by unclear writing and confusion.

The writing is not concise and clear.

(1) logical errors.

For example, "after all efforts, XX Bureau has basically overfulfilled the target task of 2007" and "the canteen has bought a lot of vegetables and potatoes, cucumbers and peppers."

(2) abusing dialect dialects such as "three gentlemen", "Dun Ye", "bigwigs", "Miss", "Sir"

(3) abusing the popular language, for example, there are "star players", "wage earners", "cool", "handsome", "beautiful", "531" (I want you), "521" (I love you), "584" (I swear), "1314" (whole life), 5211314 (I love you for life), "a meal", "top down" (support).

Integrity requires the integrity of document structure, without omitting any essential content, ensuring that documents can completely and effectively eliminate the uncertainty of the reader's understanding of specific problems, so as to reduce the number of communication and improve communication efficiency.

First of all, the style must be correct, so that the expression is in line with the specific requirements of the document.

Secondly, the use of language should be appropriate and meet the needs of specific occasions and objects.

Thirdly, official document writing should be rigorous, orderly and durable.

Rigour requires official documents.

Strict and orderly, precise and precise diction, no ambiguity, no loopholes.

Permanence means that materials made of official documents (written documents mainly include paper materials and handwriting materials) should be durable so as to ensure the existence of effective documents, so that they can not only give full play to the current executive effectiveness, but also play a longer historical role as a historical record after being pformed into archives.

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