How To Deal With Reimbursement Of Petty Cash Under The Reserve Fund System?

Petty cash reimbursement varies according to the management system of enterprise reserve fund.

The reserve fund management system can be divided into two types: the fixed reserve fund system and the non fixed reserve fund system.

The so-called "fixed reserve fund" refers to the amount of cash approved by the Department to the internal departments or staff who frequently use petty cash according to their actual needs, such as sporadic expenses and piecemeal purchases, and to ensure that they regularly maintain the approved amount.

To implement the system of fixed reserve payment, the departments or staff who use the fixed reserve fund should fill in the loan vouchers according to the approved quota, take out all the fixed amount of cash at once, and reimburse them with the relevant invoices, such as invoices, etc., and the cashier will supplement the original amount of the reimbursement amount, so as to ensure that the department or staff members often maintain the approved cash quota.

Only when the reserve fund is revoked or the operator is changed, will the deposit be paid back.

A unit that applies a fixed reserve fund and its internal departments or relevant staff shall use spare funds to purchase goods or for sporadic expenses. The goods purchased shall be checked and accepted by warehouses and warehouses. The inspection and warehousing receipts will be reimbursed to the finance department with invoices for reimbursement to the financial department on the basis of invoices or other original vouchers for their expenses.

When the relevant departments or staff members are reimbursed, the accounting personnel should prepare cash payment vouchers.

The cashier will reimburse the department or staff on the basis of the payment voucher.

After reimbursement, the relevant departments or staff members have reached the approved quota in cash.

Example: the Dasheng company maintenance department uses the reserve fund system with a sum of 1200 yuan.

On May 14, it purchased 800 yuan of spare parts in cash, leaving only 400 yuan for its reserve fund, the reimbursement to the finance department the next day, the accounting preparation payment voucher, and the teller's cash supply of 800 yuan, so that the reserve fund of the maintenance section had reached 1200 yuan.

The accounting entry is: the management fee is 800 yuan: the cash is 800 yuan. If the maintenance department purchased the spare parts actually paid 1400 yuan in May 14th, and the staff paid 200 yuan in cash, when it was reimbursed in May 15th, the cash payable by the cashier was 1400 yuan, and the reserve fund of the maintenance department was restored to 1200 yuan after paying 200 yuan to the operator's pad.