Administrative Documents And Printing Management Regulations

This standard stipulates the management contents and requirements of the company's administrative documents and seals.

This standard is applicable to the management of office administrative documents and printing labels, and the management of external, internal documents and printing signs in the name of the company.

The office is responsible for the centralized management of administrative documents and printing marks.

Company administrative documents are divided into two broad categories.

One is foreign official documents, including official documents and memorandums at all levels, including party and government organs, business units and relevant departments. The first is a document sent by the company to the higher level government departments and business departments in the name of the company, including the request, the report, the application, the summary of work, the summary of the situation and the application materials, etc., and the documents concerning personnel appointment and removal, rules and regulations, resolutions, decisions, notifications, notices, etc. are issued.

3.1 handling of foreign official documents

3.1.1 basic procedure

Registration, introduction, recommendation, assignment, circulation and promotion.

3.1.2 document registration

The official documents received by a>. are sealed by the office and filled in the official document processing sheet, attached to the first page of the official document.

B>. check the number of pages of the passage and whether the appendix is complete. If incomplete, the replacement should be made to the issuing unit.

C>. registers all the documents received in the register register.

D>. sends letters to general departments when they belong to general business relations.

E>. registration of important documents and photocopies of fax documents.

3.1.3 intends to run

A>. after all the official documents are registered, they will be sent to the director of the office.

B>. the official documents that must be completed in a short time should be marked and checked or dated.

C>. for more complex documents, the general manager should be asked to put forward suggestions.

D>. puts forward a list of relevant leaders and departments to conduct leadership and circulate.

3.1.4 instructions

A>. clerk sends the official documents to the general manager for "instructions".

B>. general manager agrees with the office director's suggestion when he signs the proposal, and the general manager thinks that it is wrong to make the suggestion, and may restate it or make it annotated.

3.1.5 run and circulate

A>. office clerks will send the official documents to the underwriting department and circulate the relevant department leaders.

When there are more than two copies of the document, it will be processed at the same time as the circulation, filling out two official documents, and indicating "handling the original" and "circulated copy".

The company leader who circulated the document by b>. shall notify the office when he finds anything that needs to be supplemented and corrected.

C>. after receiving the official documents, the undertaking department shall immediately organize the document processing and complete it at the required time.

3.1.6 urged

A>. documents that need to be pressed, sign on the official document processing list, and indicate the date of inspection.

B>. clerks should go to the Department for checking and handling according to the inspection date.

Do a good job of pressing the record and find the problem immediately to the office director.

Report.

QG/GY/BGS.02 - 2008

3.2.1 document classification

A>. must comply with the state's guidelines, policies, regulations and relevant regulations of the higher authorities. When issuing documents in the company, it must comply with the regulations already issued by the company. If it is inconsistent with the previous regulations, the original provision should be cancelled or invalid.

B>. documents must be made clear, concise, concise, clear, punctuated, and concise.

The title of the c>. document should be consistent with the content of the official document. The name, place name, number and quotation must be accurate, and the time should be complete, and the year, month and day should be written.

D>. official document numbers, except for the habit of using Chinese characters, all use Arabia numerals.

The official document cited by e>. should include the issuing organ, official document number, title and dispatch time.

F>. documents should be taken as a matter of fact.

Drafting of 3.2.2 documents

A>. copy of external documents is drafted by the undertaking department and drafted by the competent business department.

B>. will issue a document, drafted by the competent business department and drafted by the office or designated department.

C>. drafted official documents should be written in ink on a special official manuscript paper, in block letters or in calligraphy.

D>. drafted official documents must conform to the basic requirements of official documents, and indicate in the original manuscript: the main sending unit, the copy unit, the appendix name and its serial number, the date of issue, the official document number and the number of copies printed.

3.2.3 document operation procedure

Manuscript > manuscript, proofread, issue, registration, printing, printing, printing, printing, printing, printing, printing, printing, printing, printing, printing, printing, printing and printing.

The issuance and approval of 3.2.4 documents.

Company documents are usually drafted by office staff, or can be drafted by department heads.

The draft will be submitted to the general manager for examination and approval after examination by the office director.

Font format of 3.2.5 document

The commonly used typefaces of company documents are four types: song style, imitation song style, Ming style and peaceful body (each font size is one, two, three, four, small 4, five, small 5, six).

The text size of the official document is generally four or small.

The font and font size of the title should be considered according to the size of the text font, the number of headings and the number of headings.

If the text is modeled on song number four, the title should be two, and the title should be three or four, with the same font as the text, such as flat four or regular script.

When the title and text are in the same font, the title number should be larger than the body font. When the title and text are in the same font, the title word should be replaced with the font.

The title of official document should not be too long.

Within twelve characters, a row is usually separated from the text by more than one word, and more than twelve words can be broken into two rows.

The arrangement of the headlines of the two parties should be generally shorter or lower, or the length of the upper and the lower is better. The pformation of the two line headlines should be determined according to the structure of the mood and the phrase.

Printing, proofreading or distribution of 3.2.6 documents

The company's official numbering documents generally use A4 size, and the front page uses official document format paper.

The official document issued by the leader must check carefully in the process of printing and binding, ensure that no mistakes can be made, clear handwriting, uniform ink, neatly binding, no pages missing, no pages.

C> binding documents and issued documents and manuscripts by Guin, the Commissioner of seal.

The manuscript is attached to the official document and is returned by the office.

File.

The internal documents issued by the company are issued according to the "document issuance record sheet", and the receiving department heads shall sign on the document issuance form.

Implementation of 3.2.7 company's issued documents

The documents issued by the company will be checked by the office and document drafting department.

QG/GY/BGS.02 - 2008

Corrections should be made when the documents are not properly regulated, so as to maintain the seriousness of the documents.

3.3 filing of official documents

Internal document of 3.3.1 document

A>. external documents.

The original and the draft of the b>. company's external documents.

The original and the original manuscript issued by c>. company.

D>. has a saving note.

Basic requirements for filing 3.3.2 documents

A>. correctly reflects the work of main businesses, and is conducive to custody, search and utilization.

B>. documents should be classified accurately, and the characteristics of drafting units, questions, time and names should be reflected.

C>. should take account of the historical connection of official documents and keep the continuity of official documents.

D>. files must be neatly bound, with complete and accurate page numbers, no breakage, no page missing, and clear handwriting.

3.4 filing of documents

3.4.1 will conform to the filing requirements, and file regularly according to the standards of archival management.

4.1 the departmental seal may be kept by the head of the Department on its own. The legal person chapter is kept by the Treasury Department, and the rest of the foreign seals are kept in the office record room.

The 4.2 company seal must not be used by the Department on its own, and the seal of the company's official seal or the contract chapter should be brought back to the company's seal or the fax company is added back to the other side, and then sent to the other party by mail.

4.3 seal audit procedures: for administrative category, the department heads shall apply for the approval of the deputy general audits; for economic categories, they shall be examined and approved according to the relevant financial regulations of the company.

For a company whose name is on behalf of the distributor (customer), if the bid or quotation is required to be stamped, the amount within 200 thousand and the selling price of the product shall not be lower than the company's factory price may be approved by the head of the Department. The amount of the contract is above 200 thousand, the blank bid book or the price list, the bid price or the quoted price of the company's factory price, or the tender or quotation quoted by the company itself, subject to the approval of the deputy general.

When the sales vice president is not in the company, the head of the Department will check the phone and contact him before the stamp.

4.4 for those who do need to impose official seals on holidays, the use department should notify the office in advance.

4.5, the number of contracts shall be set according to the classification of the contracts.

4.6 record room printer signature administrator should check the validity of all the departments or employees who use the printed label, and confirm that they will be able to add a copy to the original.

Registration of users' use should be registered for future reference.

The contents of registration include user's name, purpose, date and so on.

More than 4.7 of the regulations apply to Shanghai electric appliances, ad.

5.1 the interpretation authority of this standard is the office, and the unfinished matters of this standard shall be amended by the office.

5.2 the standard has been put into effect since January 1, 2007. All the relevant provisions inconsistent with this standard from the date of implementation will be governed by this standard.

Audit date

Date of change of mark number, date of signature, date of approval, date of approval