Official Conference Etiquette

Such codes and rules related to meetings include conference etiquette.

The key elements of conference etiquette include three aspects: conference work, seat arrangement, and regular wind.

Specifically, the organization of the conference has different requirements before and after its implementation.

All these can be referred to as conference work.

In the specific work, the staff responsible for the work of the conference must observe the Convention, pay attention to etiquette, be meticulous and rigorous, and make preparations.

It generally consists of four different aspects.

Any meeting must be preceded by the identification of its theme (including the name of the meeting).

This is what the leading group has decided before the meeting.

The staff responsible for the preparatory meeting should organize and implement the scale, time and agenda of the meetings agreed upon by the leaders.

Usually, a special team should be formed, with clear division of labor and responsibility to people.

As a rule, a formal meeting should be held in advance.

It refers to the written document issued by the organizer of the conference to all participating units or all participants, and also includes invitation letters to the relevant units or guests.

Two things should be done in this respect.

The conference notice should consist of seven main points, such as title, theme, duration, presence, time, place of arrival, and requirements.

When writing the notice, we should ensure that it is complete and standardized.

The notice should be made to ensure timely delivery and delay.

Various documents and materials used in the conference should normally be prepared before the meeting.

The conference documents that need serious preparation include the agenda, opening speech, closing speech, theme report, General Assembly resolution, typical materials, background introduction, etc.

Some documents should be issued when the attendees are registering.

When it comes to meeting affairs, it is often necessary to make adequate preparations for specific details involved in some meetings.

The venue for the meeting should be chosen, and the desks and chairs for the venue should be arranged according to needs. All kinds of audio, lighting, projection, photography, photography, recording, air conditioning, ventilation and multimedia equipment needed for the meeting should be debugged in advance.

For example, we should inform the relevant news departments and public security departments.

Sometimes, some conference supplies, such as paper, book, pen, folder, name card, seat sign, beverage and audio-visual equipment, need replenishment and purchase.

During the meeting, a special person should be arranged to be responsible for escorting, guiding and accompanying participants inside and outside the venue.

The attendees and the elderly, the weak, the sick, the disabled, the pregnant, the minority, the religious, the Hong Kong, Macao and Taiwan compatriots, overseas Chinese and foreigners often need to take the key care.

The legitimate demands of participants should be answered.

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In order to grasp the number of people attending the meeting, the discipline of a serious meeting, a large conference or important meeting is usually required to sign the signatures at the time of admission.

There are three ways of signing the meeting: one is to sign the report, the other is to hand in the check, and the three is to report it by credit card.

Those responsible for this work should inform the responsible persons in time.

For a long time, there will be regular work meals for the participants.

At the same time, hygienic and tasty drinks should also be provided to participants.

The drinks provided at the meeting are best for the participants to drink themselves, and do not encourage them to pour tea repeatedly.

It is often not healthy, safe or obstructed.

If necessary, it should also provide convenient and convenient conditions for foreign participants in accommodation and pportation.

All important meetings should be recorded on site, with specific notes, printing, recording, video recording, etc.

It can be used alone or intersecting.

5. compiling a briefing.

Some important meetings often prepare briefings during meetings.

The basic requirements for compiling the briefing are fast, accurate and simple.

Fast, it requires that it be timid, accurate, and accurate.

After the meeting

At the end of the meeting, we should do the necessary follow-up work so that we can have a beginning and end.

The follow-up work generally includes three items:

1. document formation.

These documents include conference resolutions, minutes and so on.

The general requirement is formed as soon as possible, and the meeting will be issued or announced at the end of the meeting.

2. process materials.

According to the requirements of work and the relevant confidentiality system, we should carefully collect and sort out all the pictures, texts and audio-visual materials related to them after the meeting.

When collecting and tidying up materials for meetings, the rules and practices should be observed. Materials that should be aggregated must be carefully summarized; all archived materials should be filed together; the materials that should be recycled must be recovered as expected; the materials to be destroyed must be carefully destroyed.

3. help to return.

After the completion of the large conference, the organizers should generally provide convenience to all the participants from abroad.

If necessary, we should take the initiative to contact each other, provide pportation, or order and confirm return tickets, tickets and tickets for each other.

When the team attendees or the special people attending the meeting leave the country, they can also arrange a special person to see him off and help them check their luggage.

Row of seats

When a formal meeting is held, the participants should be arranged in advance, especially the specific seats of the important persons.

The more important meetings are, the more frequent the arrangement of seats is concerned by all sectors of society.

Not only do we need to know about the etiquette standard of the hall arrangement, but also we must observe it carefully.

Due to the different sizes of meetings, there are certain differences in the scheduling of specific seats.

(1) small meetings

Small meetings generally refer to meetings with fewer participants and smaller meetings.

Its main feature is that all participants should be lined up without the establishment of a special rostrum.

There are three main forms of small conference arrangement.

Its basic practice is to place no fixed fixed seats, and all participants are fully free to choose seats.

It usually takes the place of the front door of the conference room as the seat of the chairman of the conference.

Other participants can take their seats on both sides from left to right.

The so-called "setting up seats" means the specific position of the chairman of the conference, instead of facing the main entrance of the conference room, instead of meeting the main scenes within the conference room, such as calligraphy and painting, stage and so on.

Other participants' seats were slightly similar to those of the former.

Large conferences generally refer to large and large meetings.

Its greatest feature is that the rostrum and the mass mat should be set up at the venue.

The former must be carefully arranged, and the latter can be arranged without arrangement.

The rostrum of a large venue should generally face the main entrance of the venue.

Those who are seated on the rostrum should usually be face-to-face with those seated at the public seats.

Two tables should be placed on the table in front of each member.

The rostrum can be divided into three different aspects, namely, the presidium row, the host's seat and the speaker's seat.

The Bureau refers to all the officers who have taken the official seat on the rostrum.

At present, there are three basic rules for ranking the presidium in China: one is the front row is higher than the rear row, the other is the center is higher than the two sides, and the three is the left side is higher than the right side. Two

Specifically, there are odd numbers in the presidium.

The wind will straighten out.

The staff members should also fulfill their responsibilities when the wind is straighten out.

(1) improvement of meeting wind

To straighten the wind, we should start with improving the wind.

A conference must not be formalistic. It can not equate the size and number of meetings to its own achievements.

We should advocate fewer meetings and smaller meetings, but not unnecessary meetings.

Fundamentally speaking, we should improve the form of meetings and improve the quality of meetings in general, while strictly controlling the meetings from the total.

The standard should be clear, the execution should be strict, the inspection should be fine, the punishment should be heavy, and the emphasis should be on the formation of the system.

For meetings, ostentatious, extravagant and wasteful people, especially those who use the opportunity of meeting to eat and drink, spamming gifts and public tourists, they should be punished strictly according to Party discipline, political discipline and even laws.

To improve the efficiency of meetings, that is, to convene