When Is The Commercial Invoice Required? Why?

Invoices (INVOICE) can be divided into many different categories due to different needs and different issuers, such as commercial invoices, customs invoices, formal invoices, consular invoices, bank invoices, joint invoices, etc. In import and export business, the most common is Commercial invoice 。

　 1. commercial invoice content

Although commercial invoice has no uniform format, it should generally have the following contents:

(1) indicate the words "INVOICE" or "COMMERICAL INVOICE".

(2) the full name, detailed address and telephone number of the exporter;

(3) the name and address of the export company (buyer);

(4) the signature of the export company (seller) and its responsible person;

(5) the place of departure and destination;

(6) shipping marks and serial numbers;

(7) description of commodities, such as name, specification and quantity.

(8) unit price, total price and price clause;

(9) number of packages, gross / net weight, size and necessary proof.

(10) invoice number, contract number and date of invoice.

　 2. contents of commercial invoice and Repair

The commercial invoice (COMMERCIAL INVOICE/INVOICE) is a list of goods sold to the buyer, which is based on the collection of goods received from the buyer. It is also a comprehensive description of a transaction by the seller, including the specifications, price, quantity, amount, packing and so on. Commercial invoice is one of the most important documents in export transactions.

(1) the name and address of the invoke (NAME AND ADDRESS OF DRAWER). The name and detailed address of the export company should be in line with the beneficiary in the letter of credit.

(2) invoice name (NAME OF INVOICE). The words "COMMERCIAL INVOICE" or "INVOICE" should be printed in bold font.

(3) the invoice is up (TO...). Unless the letter of credit specifies the head of the invoice, the name and address of the importer, the applicant (APPLICANT), will normally be filled in this column.

(4) invoice date (DATE OF INVOICE). The invoice date in this column should normally be earlier than the date of issue of the bill of lading. If the credit stipulates otherwise, the date of invoice may even be earlier than the opening date of the letter of credit, but it must not be later than the validity of the negotiation of the letter of credit.

(5) invoice number (INVOICE NO.). The invoice number of the export company is set up in this column.

(6) contract number (CONTRACT NO.). The issuance of invoices has the basis of a sales contract, but the sales contract does not always take "CONTRACT" as the name. Sometimes, "S/C", "ORDER" and "P.O." should be changed accordingly in accordance with the stipulate in the letter of credit, so that the documents can be unanimous.

(7) the place of departure (FROM). Fill in the goods according to the actual transportation of the goods. For shipping, port cities should be filled.

(8) destination (TO) and MODE OF TRANSPORT. Fill in according to actual conditions. If transhipment is allowed, the port of transhipment can be added.

The FROM NINGBO CHINA TO NIW YORK USA BY SEA VIA HONGKONG (VIA). {page_break}

(9) the number of the letter of credit (L/C NO.). When payment is made by L / C, the number of the letter of credit is filled out in this column. Otherwise, blank this column.

(10) issuing bank (ISSUING BANK). When payment is made by L / C, this column will fill in the bank issuing this letter of credit. Otherwise, blank this column.

(11) shipping marks and part numbers (MARKS&NUMBIRS). If there is a shipping mark stipulated in the letter of credit or in the contract, the same shipping mark is placed on this column. If there is no shipping mark, N/M (NO MARKS) is applied.

(12) quantity and description of goods (QUANTITIES AND DESCRIPTIONS). The invoice under the letter of credit payment method strictly describes the description of the goods in accordance with the letter of credit. Under the collection method, the invoice is filled according to the actual goods. Description of goods generally includes 4 main clauses of contract: quantity clause, quality clause, packing clause, and contract details.

Such as: 1000MT FROZEN PEAPODS; GRADEA; PACKED IN SEAWORTHY CARTONS; AS PER CONTRACT CONTRACT.

(13) unit price (UNIT PRICE). There are 4 components in the unit price: price terms, currency, unit size and unit of measurement.

Such as: GIF LONDON (price terms) USD (valuation currency) 1590.80 (unit volume, retain two decimal places) two PER M/T (unit of measurement) - GIF LONDON USD1590.80PER M/T.

(14) total price and cumulative total amount (AMOUNT). According to the actual quantity and unit price, calculate the total price of the goods correctly.

Note: 1. The amount and quantity of invoice must not exceed the maximum amount and quantity stipulated in the letter of credit. In case of overloading, the amount and quantity can be reduced within the allowable floating quota.

2. There should be a deduction for the discount and the Ming servant. The requirements of the card are:

20M/T FROZEN PEAPODS CIF LONDON USD1000.00PER M/T LESS3% TRADE DISCOUNT, the total invoice amount is calculated as follows:

CIF D3% USD20000.00

LESS D3% USD600.00

OTOAL: USD9310.00

For example, 10M/T FROZEN SOYA BEANS CFR TOKYO USD950.00 PER M/T INCLUDING2% COMMISSION, the total invoice amount is calculated as follows:

CFRC 2% USD9500.0 LESS COMMISSION 2% SUD190.00

TOTAL: USD9310.00

(15) signature (SIGNATURE). This column will fill out the name of the export company and the person responsible for signing or sealing it.

(16) special provisions (SIGNATURE). This column should be made according to the requirements of the L / C to prove certain items in the invoice. The requirements of the card are:

EACH INVOICE MUST INDICATE B/L NO.

This clause requires that the bill of lading number be displayed on the invoice, and the single number must be typed here.

(17) add the word "ORIGINAL". The uniform customs and Practice for documentary credits stipulates that when a letter of credit requires more than one document to be submitted, at least one must be the original. The usual practice is to add the word "ORIGINAL" on one of the invoices and place it in the column or in the upper right corner of the invoice.

3. the production of invoices under other payment methods shall be completed in the form of collection and telegraphic transfer payment, except for the blank of ninth and tenth two columns, and all other columns shall be filled in accordance with the contract and actual shipment.