Fast Writing Skills In Official Document Writing

Official documents are practical writings, which are written for solving practical problems in real work and dealing with specific affairs. The problem solving and transaction processing must be carried out within a certain time. Document Writing With strict time limits, its value and function are largely embodied in timeliness. Some documents need to be drafted and delivered immediately after the decision is made by the leader. Some require that they should be produced in the process of work, synchronize with the work, finish the work and complete the official documents. Therefore, the task of document writing is often urgent and requires rapid processing. This requires the official writer to master. Quick writing skills Strive for the success of a manuscript.

In the past, most of the rapid writing of official documents was limited to the study of structural mode. This paper attempts to examine and study from a broader perspective, trying to clarify the relevant factors that affect the rapid writing of official documents, and put forward their own views on the connection between the thinking and structure of official document writing.

　 First, pay close attention to collecting data and be good at borrowing reference.

The accumulation and reserve of information are the basis for quick writing. If there is no sufficient accumulation and reserve of all kinds of writing materials at ordinary times, it is inevitable to encounter "embarrassment without rice" when writing emergency documents. Therefore, as a regular document contributor, we should consciously pay attention to collecting and accumulating relevant information in peacetime work. We should pay attention to all kinds of things at ordinary times. Write it down. All kinds of documents, minutes, reports, summaries, plans, newspapers and periodicals, etc., should be kept in mind and not discarded at will. In this way, a lot of useful information can be collected over time. Then we can sort out the data and set up a database that is suitable for our own use. Once we have the writing task, we will be able to put it into practice soon. Some data need to be summarized and reorganized according to the new writing context, and some data can be directly taken and used. In addition, old information can also help and inspire writers to dredge their writing ideas, arrange their layout and express their language.

Of course, it is not enough to rely on information accumulated in peacetime writing, and it should be supplemented by writing time. However, accumulation is the foundation and guarantee at ordinary times, and it is not feasible to write fast when official documents are not accumulated.

　 Two, clear the purpose of writing and establish the theme of official documents.

The purpose of the document is the intention of making documents. Official documents should be formulated according to the needs of practical work. They are written for the purpose of solving practical problems and for "doing things", with clear purpose. The purpose of writing is the motive factor of official document writing, and the main purpose of official document is formed in the text. It determines and restricts all aspects of official document writing, and is the first element of the rapid generation of official documents. Therefore, at the beginning of official document writing, the first step is to clarify the purpose of writing a document, to establish the purpose of official documents, to figure out why to write this document, to whom it is to write, and what to do in writing this document. Only when these three questions are clear, can we write the following articles. The answer to these three questions is the specific meaning of the purpose of the text and the theme of the document. If the purpose is ambiguous and the purpose is not clear, hasty writing will result in a failure to write, or "to write a thousand words, to go all the way".

Most of the official documents are led by leaders, and secretarial officers are writing. The intention of leadership is the original factor to form the theme of official documents. Therefore, "clear the purpose of writing and establish the main thrust of official documents" must be good at understanding leadership intentions. Leaders should listen carefully when arranging their writing tasks. It is best to remember them when listening to them. There are questions that need to be consulted on the spot. In addition, the purpose of establishing a document should be combined with the actual situation and needs, and quickly find out the background, content, requirements and priorities of this work or activity, and its relationship with the central work at this stage. In this way, we must have a thorough understanding of the combination of leadership intention and practical work needs.

Three. Understand the types of documents and choose suitable languages.

Official document is a large family of articles. The current official documents in our country are mainly divided into two categories: "party" and "government". There are 14 official documents in the party and 13 official documents in the State Administration. Different languages have different functions and different scope of application. Therefore, selection of writing is also a problem to be solved first in official document writing. Only by selecting the right kind of language can we maximize the effectiveness of official documents. Some people have a metaphor: "choosing the wrong language is the wrong way to catch the wrong car". Therefore, we must be careful and not careless in selecting literary works.

How to choose the correct style of writing is limited to space. To sum up, it is to understand and familiarity with the types of official documents. Only by having the corresponding stylistic knowledge and familiarity with the functional characteristics of different languages can the author correctly select the type of writing according to the needs of the written language. The most authoritative basis for understanding and familiarity with the functional characteristics and scope of application of official documents is the two official document: issued in August 24, 2000, processed by the administrative organs of the state in January 1, 2001 and issued by the Communist Party of China in May 3, 1996. In addition, there are some characteristics and functions which are similar and the scope of application is not too good to distinguish easily confused languages. Such as announcements, notices and notices, rewards and punishments decisions and commendation and critical notices, reports and requests, requesting and requesting letters, approval and approval letters, reports and opinions, etc. How to distinguish these confusing languages, and experts and scholars write a monograph, which is not to mention. {page_break}

Four, follow the law of thinking, and clarify the thinking of writing.

Fast writing requires the writer to have a clear idea of writing. What are the main contents, steps, levels, and how to start and end?

The writing style of official documents is obvious. The writing ideas of the same document and type document are basically the same. They all follow the common thinking procedures and rules, laying the foundation for the rapid writing of official documents in the conception link, which is the function of people's so-called official document writing mode of thinking. For example, the purpose and function of the imperative document is to inform the recipient that the author wants to do something, and asks the reader to act (help, execute and comply), so the way of writing is: why and how to do it. Such commands, decisions, most notices, notices, requests, approvals, letters, opinions and other imperative documents can be conceived in this way. The purpose and function of the notification document is to let the reader know something and not to act, so the writing idea is: why do we do something? Such announcements, notices, notices, notices, reports, etc. can be used to inform such documents. Most of the writing ideas of official documents can be divided into three steps, which are called "three phases of thinking". Of course, this is only a large category, if the specific type of a specific language or a small type of writing, writing ideas can also be divided more finely. For example, the writing method of accident report can be divided into four steps: (1) Introduction: summarize the time, location, serious consequences and aftermath of the accident; (2) analyze the causes: analyze the direct cause and deep cause of the accident; (3) draw lessons from it and take preventive measures; (4) deal with the main responsibility of the accident.

Being familiar with and mastering the thinking modes of all kinds of official document writing and following the logical thinking rules, we can quickly clarify the thinking of official document writing so as to achieve the goal of rapid conception and rapid writing.

　 Five, grasp the structure mode, quickly judge the application.

The article structure is the form of the author's thinking in writing. The writing thought of the official writer reflects the arrangement of official documents in the text structure. If the above three paragraph thinking method is manifested in the official document structure, it forms three major levels of official document. The general document writing textbook generalizes it as: the request of the cause matter (or conclusion), which is the logical structure mode of the document content. It is a generalization and summary of the characteristics of the official documents. It can be applied to many kinds of writing, and can be used as a basis for reference and reference in the structure of official documents. The three parts are commonly written as follows:

The first part mainly explains the reason, basis and purpose of the dispatch, and makes a general statement of the basic intention or situation of the article, and brings up the following, so that the reader can know why he issued the article. There are some fixed patterns in this part of writing. There are general outline, basis, purpose and quotation. In the middle part, the content is centered on the basic intention of the text, and the principles, methods and measures to describe the situation, analyze problems, formulate decisions and solve problems, so that readers can understand how to do so. There are group styles, bar styles, subheadings and so on. The ending requires some requests, requests, hopes, and calls, etc. it often ends with the use of some idioms, requesting, summing up, emphatic and echoing modes. There are also official documents that do not end in a specific way. After the text is written, it ends naturally. There are only two parts in the full text.

Corresponding to the above logical structure mode, there is also a textual structure pattern of official documents, which is also required by fast writing. The text structure pattern is also known as "the physical layout of official document structure" and "the form and form of official document structure". It is the reflection of elements of deep logic structure at the level of text and text. Its task is to arrange and combine documents, paragraphs, and characters of official documents to find the best form of expression. The common textual structure patterns of official documents are: (1) paragraph and paragraph one, (2) a summary of clauses, (3) subtitle, (4) block type, (5) main attachment, (6) item through, (7) Chapter broken bar, (8) parallel. The characteristics of the pattern of official document structure are obvious. As long as the writer is familiar with and mastered these common structural modes, he can make prompt judgments according to the specific circumstances and needs in an emergency, and apply a certain mode to make the manuscript rapid prototyping.

　 Six. Learn how to express official documents, and express them conveniently and quickly.

Language is an important constituent element of an article, and its content and form must be expressed by language. If the article wants to write fast and well, the author must have a higher language expression ability. Therefore, people often call literary masters and essays as masters of language. The official document is a practical style. The requirement for timeliness of writing is stricter. The writer can not write "ten years of grinding a sword" and "recite a word, twist a few roots" like a writer. How to express quickly? In addition to reading and writing frequently, the basic method of cultivating official language sense, we should also learn and master official document idioms. Official document idioms are a set of standardized and stereotyped official documents, which are gradually formed in the practice of long term official document writing. They can express official documents in an accurate and rigorous manner while enhancing the concise and solemn style of official documents. To learn to use these idioms can express them conveniently and quickly without having to pay too much attention to language expression. These idioms are often used in the beginning, transition and ending of official documents. The common idioms at the beginning are often "in order to...". "According to..." "Because..." "At present (present)..." "... Receive "and"... " "The study" and so on; the transitional idioms are "notice (notice)", "the following are the following decisions", "the following measures are to be taken", "for this reason......" "To sum up..." And so on. The terminus's idioms mainly include "notice (circular)", "hereby reply", "reply", "this letter", "above report, please review", "properly, please reply", "earnestly implement".

The rapid writing of official documents is the need of modern society and the need of work. It is of great practical significance and value to study the methods and skills of document writing. The fast writing techniques of official documents are not utopian things, but are regular methods and rules summarized on the basis of long-term practical experience of official document writing. It can effectively guide people's official document writing activities, improve people's ability to write official documents, and enable people to write official documents efficiently and quickly.