Procedures And Methods Of Document Processing

1. The general process of receipt processing

Receipt processing refers to the outside of the organization.

The above specific work activities can be divided into two categories: receipt processing and receipt management.

Two, the main points of handling activities

(1) plan to run

It is actually an auxiliary decision-making activity aimed at providing alternative options for decision-making activities.

The scope of the plan.

We should pay attention to the matters to be done.

(two) batch operation

Approval is a decision making activity performed by the legal responsible person to perform the statutory right to deal with matters. It stipulates the disposal methods, procedures, responsibilities, principles and requirements of the specific documents, which will have a decisive impact on the realization of the effectiveness of official documents.

Our country's administrative organs at all levels implement the system of reasonable division of labor and stratified responsibility.

Scope of approval.

Matters that should be paid attention to when making official documents.

(three) undertaking

Since official documents can only be effectively generated through contractors, it is the central link in handling official documents.

There are many ways to undertake official documents.

Undertaking official documents is an important duty of the staff at all levels of the public service organ and the basis for undertaking the work.

Matters to be noted when undertaking official documents.

(four) note office

The main role of the registration office is to keep track of the details, and to provide evidence for future investigation and understanding of the undertaking process, the way of undertaking and the result of the undertaking.

At the same time, this activity will help to establish orderly order of work and avoid duplication and confusion.

Registration is done by the undertaker.

Three, the main points of receipt management activities

(1) receipt of official documents

Receipt refers to the collection of documents from the issuing organ, postal department, confidential communication department, file exchange station, or through self provided communication equipment after fulfilling the prescribed confirmation, inventory, checking, endorsement procedures.

(two) official document registration

The form of official document registration is mainly composed of three forms: the book type, the card type and the linking type.

(three) unseal

Documents must be observed to follow specific rules when unsealing.

(four) sub Office

The essence of sub administration is to determine the direction of operation for official documents. It is a decisive work concerning whether documents can be handled accurately, quickly and effectively.

The main basis for the division.

(five) excerpts from official documents

Excerpt refers to the processing of important documents before they are put into operation, including compiling abstracts or abstracts, compiling summarization, gathering relevant data, etc.

The purpose of excerpts is to facilitate the handling of official documents, save time and make documents more efficient and effective.

Methods of excerpts.

(six) circulated organizations

The correct organization of official document circulated will enable the document to be processed in a timely and effective manner, so as to avoid delays, empty time and energy, so as to realize and enlarge the efficiency of official documents.

In order to achieve better results in the organization's circulation activities, we should pay attention to following specific rules.

(seven) promotion of official documents

Prompt action refers to the rush and inspection activities undertaken according to the time limit and relevant requirements.

This activity helps to speed up the effective operation of documents, prevent runaway, help avoid the backlog of official documents, and promote the effectiveness and effectiveness of official documents.

There are two ways to push it, one is internal pushing, the other is external pushing.

(eight) investigation of official documents

The investigation of official documents refers to checking the execution of important documents, and supervising and assisting the undertaking units to comprehensively and concretely implement the spirit of official documents and solve related problems.

The common ways of investigating and handling work are basically the same as the way of pressing, and often combine and use several specific ways.