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Summary And Writing Of Meeting Minutes

2011/8/1 16:41:00 53

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Summary Of Meeting Minutes

- an overview

(1) implication.

Meeting

summary

It is an administrative document which records and conveys meeting situations and agreed matters.

The agreed matters at the conference are the basis for the work of the unit, the local area and the system.

The spirit of some meeting minutes can also be used for reference by other units and other systems.

(two) characteristics.

1. the documentary content.

The minutes of the meeting reflect the contents of the meeting truthfully, and it can not be separated from the reality of the conference for re creation.

Otherwise, it will lose the objective truth of its content and violate the requirements of documentary.

2. key points of expression.

The minutes of meetings are synthesized according to the conference conditions.

The minutes of writing meetings should be organized, refined and summarized around the theme and main achievements of the conference.

Emphasis should be placed on introducing the outcome of the meeting, rather than describing the process of the conference, and never taking account of the running accounts.

3., the particularity of appellation.

Meeting

The summary is generally written in third person way.

Because the meeting minutes reflect the collective will and intention of the participants, the "meeting" is often used as the main body of expression. "Meeting", "meeting point", "meeting decision", "meeting request" and "conference call" are the manifestations of the appellation specificity.

Minutes of meetings are different from meetings.

Record

。

The main differences between the two are: first, the nature is different: the conference record is a record of discussion, and it is a paction document.

The minutes of the meeting are only important points, which are statutory administrative documents.

Second, functions are different: meeting records are generally not public, do not need to be conveyed or circulated, and are only kept for archiving; meeting minutes are usually conveyed or circulated within a certain scope, and they are required to be carried out.

Two. Writing

The minutes of meetings are different in terms of content and type.

Generally speaking, it is generally composed of titles, texts, inscriptions and dates.

The following is mainly about the writing of title and text.

(1) title.

The headings of the meeting minutes consist of two forms: single title and double heading.

1. single Title: composed of "conference name + literature".

2. double title: composed of "positive title + sub heading".

The headline reveals the main theme of the conference, and the subtitle indicates the name and type of the conference.

(two) main body.

The main body of the minutes is composed of introduction and main body.

The specific way of writing depends on the contents and types of meetings.

1. introduction.

It is mainly used to outline the basic situation of the conference.

Its contents usually include the name of the conference, the venue of the meeting, the participants, the host and the agenda of the meeting.

There are two specific ways of writing:

The first is flat.

The time, place, participants, moderators, agenda and other basic conditions of the meeting are to be listed in separate articles.

This kind of writing is often seen in the minutes of the office meeting.

Second species: fish type.

Taking the basic situation of the conference as an outline, people can see and have a outline of the conference.

The 2. body.

This is the core of the minutes.

It mainly introduces the matters agreed upon at the meeting.

There are three common ways of writing:

(1) provision.

That is, we should write down the items agreed on at the meeting.

The minutes of office meetings and the minutes of working meetings are often used in this way.

(2) summary writing.

It is to combine the issues discussed and studied in the conference into several parts, and each part talks about one aspect.

This is the way to write more complicated meetings or meetings.

(3) excerpts.

It is to record the speech points of the participants.

Generally speaking, when a speaker first makes a speech, he uses parentheses to indicate the unit and duty of the spokesman.

In order to grasp the content of the speech, sometimes, in the light of the topic of the meeting, a small title is placed before the speaker, and the name of the speaker is written under the subtitle.

Some important Symposium minutes are often written in this way.