How To Make Foreign Trade Documents

Basically, document production should follow the principle of "from top to bottom, from left to right", so it is not easy to make mistakes.

From top to bottom, that is from one.

The front is the basic idea of making documents, but how to do it is very flexible, depending on the specific circumstances of different businesses.

Foreign trade documents are a witness to record the whole foreign trade business, and should be consistent with the contract and the actual situation.

Although the documents under non L / C business are not strict in the documents under L / C, they also require accuracy, accuracy and accuracy.

Under letter of credit

The first is the invoice.

The invoice is the core document of the complete set of foreign trade documents.

1. the most important thing is to correctly input the consignee's name and address, to punctuation, spaces and letters accurately.

But the accuracy is mainly based on letters of credit.

Sometimes, because of the negligence of the witness, a letter or a blank space is mistaken. It is also wrong to follow the letter of credit because of the principle of uniform documents.

When hearing a letter of credit, if you find this particular place, you should use fluorescent strokes to show it.

2. next attention should be paid to shipping marks.

Shipping marks are generally stipulated in the additional terms, preferably in fluorescent pens.

For example, in the chemical industry of Zhou Feng, there is basically no shipping mark, but sometimes it is cold to give me a shipping mark. If I come to a N/M according to past experience, I will make a very serious mistake.

3. the sum of the size is consistent.

Zhou Feng has less chemical business, but orders are many, so basically every time you make the list, you can apply the previous format.

Sometimes you just need to change the number a little.

This makes a common mistake: the sum of the capitalization is inconsistent.

It is easy to overlook the amount of capitalization after changing the lowercase amount.

4. seal and hand sign.

This is a matter that needs attention.

Some buyers require sellers not only to stamp but also to sign manually when invoicing.

All of these are often mistakes in the process of making invoices.

Making documents is not a very intelligent job, but it requires producers and their attentions.

To avoid making mistakes, the best way is to be careful and careful.

Only in this way can we avoid the losses and expenses caused by the mistakes in the system.

However, mistakes can only be avoided as far as possible. Therefore, after the documents are completed, they are not thoroughly solved, and they should be verified and verified, so that mistakes can be corrected in time.

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The second is Bill of lading.

Bill of lading is the most important document in foreign trade documents. It is a document of title for foreign buyers.

The bill of lading is made by the shipping agent on the basis of the shipper's letter of entrustment. After the completion of the bill, the bill is passed to the shipper for confirmation.

Therefore, conscientiously filling the sea power of attorney can reduce the revision of the bill of lading.

The process of confirming the bill of lading requires twelve points of care.

We must strictly follow the letter of credit and follow the requirements of "mind the mouth, read the pen and stick the dots, and check the letters one by one".

Because the bill of lading does not want other documents, once issued, it is difficult to change.

Just like once, when we confirmed the bill of lading, we did not change a unit cans to cartons according to the letter of credit, which caused great trouble.

Finally, we can only negotiate with customers and pay by letter of guarantee.

In addition to paying attention to the date of origin certificate and not later than the date of issue of the bill of lading, the date of the invoice must be consistent with the invoice date on the certificate of origin.

Because of this problem, I have run several times to CCPIT.

In addition, if it is reissued, it is necessary to return the original certificate of origin to the CCPIT before applying for a new certificate.

I have a deep understanding of the issue of certificate of origin, and I feel that the depth of understanding of problems sometimes runs out, that is, I understand and understand deeply when I run too much.

This is the valuable part of experience.

Here, I would like to summarize the date order of various documents:

Invoice > box certificate > certificate of origin > inspection certificate > certificate of shipping company > policy > bill of lading > shipment advice > beneficiary's certificate.

The bill of lading shall not be earlier than the earliest shipment period stipulated by L/C, nor later than the latest shipment date stipulated by L/C.

In addition, the point to note when making documents is that some L / C stipulates in special terms that each document must display the number of this letter of credit.

The beneficiary proves that the production of the certificate of the shipping company must copy the original proof of the letter of credit, and then make the necessary modification.

The shipping documents may be simple, but the shipping advice must be strictly in accordance with the stipulations of the letter of credit, especially in the pactions concluded on the terms of FOB and CER, because this is directly related to the timely arrangement of the goods insurance by the buyer.

If the seller's shipping notice is unclear or delayed, usually within three days after the bill of lading, the Seller shall be responsible for the loss arising therefrom.

All in all, careful and meticulous work is not the most important thing for people who do not understand and ask for knowledge and accumulate experience continuously.