Common Document Layout Requirements And Identification Rules

Common document layout requirements and identification rules

First,

Canvas Size

(1) official document margins and page size

The white lines in the official document are: 37 mm

Under the official document, the white side is: 35 mm

The left and right edges of the document are: 28 mm

The right white side of the document is: 26 mm

The center size is 156 mm x 225mm (text area in paper).

Two, typesetting specifications and printing binding requirements

(1) typesetting specifications

The text uses the number 3 to imitate the song character, usually row 22 rows on each side, 28 words per row.

(two) plate making requirements

The layout is clean and bottomless, and the handwriting is clear and unbroken. The size standard, the layout is not oblique, and the error is not more than 1mm.

(three) printing requirements

Double sided printing; page number is set, the two sides of the error should not exceed 2mm; printed products are ink solid, uniform; literal not white, no white, no broken.

(four) binding requirements

The left side binding is generally done by equestrian or flat; the error between two page pages is not more than 4mm; the saddle stitching or flat ordering is made up of two nail saws, and the distance between the upper and lower 1/4 of the bookblock is allowed to be measured, allowing for an error of + 4mm; the flat margin is 1 cm from the left edge of the paper; no bad nails, missing nails, heavy nails, and pin feet are strong.

Three, elements

This standard divides the elements of the official document into three parts: the eyebrow, the main body and the edition.

The elements that are placed above the red line of the official document (width and the center of the page, i.e. 156mm) are collectively referred to as the brow heads; the elements placed below the red line (excluding) to the thematic words (excluding) are collectively referred to as the main body; the elements placed below the theme word are collectively referred to as the edition.

(1) brow head

1. secret level and duration of secrecy

If you want to identify the secret level, use the bold name 3, the top case is marked in the top first corners of the center of the page, and the space between the two characters is 1 words. If you want to identify the secret level and secrecy period at the same time, use the black letter of 3 and the top case to identify the first lines in the upper right corner of the center of the page.

2. urgency level

If you need to identify the degree of urgency, use the bold name 3, the top grid logo is in the top first corners of the center of the page, and the space between the words is 1 words. If you want to identify the secret level and emergency level at the same time, the top secret logo of the secret level is first lines in the upper right corner of the center of the page, and the emergency level is marked in the top right corner of the center line second rows.

3. issuing organ logo

It is composed of the full name of the issuing organ or the standardized "abbreviation" plus "documents". Some specific documents can only identify the full name or standardized abbreviation of the issuing organ.

The upper edge of the issuing organ logo is 25mm on the upper edge of the page.

For the official document, the upper edge of the issuing organ logo is 80mm

Four

Font size

The text number is composed of characters, years and ordinal numbers issued by the issuing organ.

The issuing organs identify 2 rows below, use 3 to imitate the song characters, arrange in the middle, and use the Arabia digital code for the year and the serial numbers. The year should be marked with the full name, with six horns, and the serial number will not be void (that is, 1 is not 001), without adding the word "No.".

Under the name of the article, a red reverse line with the width of the page is printed at 4mm.

5. issuer

The official documents need to be identified by the names of the issuers, which are parallel to the right side of the dispatch letter. The number of the issuing words is 1 words in the left space, and the name of the issuer is 1 words in the right space; the issuer uses the 3 character to imitate the character of the song, signs the full horn colon on the back of the person, and signs the name of the issuer with the 3 regular script after the colon.

(two) subject

1. official titles

There are 2 lines in the red reverse line, and 2 characters are used in a row or rows of rows.

2. main delivery organs

Under the title, the 1 lines are empty, and the left top lattice is used to imitate the song body type 3, and the top lattice is returned. The final name of the main organ is marked with the full horn.

The punctuation marks of the main sending organs should be separated by commas if they are of different grades or systems.

3. official document

Under the name of the main sending office, l line, each natural paragraph 2 words on the left side, back to the top grid.

Numbers and years can not be returned, and can be adjusted by adjusting the word spacing.

4. annex

In the text, the empty L line is left empty 2, and the 3 font is used to identify the appendix.

Two or more than two attachments, marked with the serial number of Arabia digital (for example, "Annex: 1. x x x 2. * * * * *").

The appendix name is not punctuated.

The attachment should be bound together with the main body of the document, and the attachment should be identified in the top case of the upper left corner of the annex, with the serial number when the serial number is identified. L

The serial numbers and names of the annexes should be consistent.

5. written time

Use Chinese characters to mark the year, month and day;

6. official seal

(1) single document seal

The official office of a single official office does not issue the name of the official organ, but only the official date.

The written date is 4 words in the right space, and is marked with the song number 3.

When there are no scripts in the lower arc of the seal, the following way is adopted, that is, only the following arc is pressed on the written date. When the seal on the lower part of the seal is written, the middle cover is pressed on the written date, and the stamped seal should be within the line L of the text, and the seal is red.

(2) joint seal

When the joint seal needs to be stamped with two seals, the written date should be drawn up and left or right 7 words. The seal of the organizer will be stamped before the two seals.

The same seal is adopted to ensure that the seals are arranged neatly, and the two seals are not intersected or tangent, and the distance between them is not more than 3mm.

When a joint document needs to be stamped with more than 3 seals, in order to prevent the occurrence of blank seals, the names of the issuing organs should be placed in the corresponding positions in the order of stamped seals, and the seals should be stamped or overprinted. The seal of the organizer shall have at most 3 seals in each row, and the two ends shall not exceed the center of the page. The last row, such as the remaining one or two seals, is arranged in the middle; the seals are not intersected or tangent; and the 2 words in the right row of the last row of seals are identified as written time.

(3) special case description

When the position of the seal can not be placed in the remaining space after the official document typesetting, it is necessary to take measures to adjust the spacing and spacing to ensure that the seal is in the same position with the text, and that the method of marking the page without text should not be adopted.

7. notes

The annotations to the official documents are other matters that need to be explained besides the text. They are marked with the number 3 imitation of the song characters. They are marked with 1 characters in the left space and 2 brackets.

(three) Edition

1. key words

The word "theme" is marked with the black character of type 3 in the left apex, followed by the full colon colon. The number of words in the word is 3, and the word number is 1 words. The indexing sequence of the key words is the first category of the category words, and the second is the category words. When indexing the category words, the words that reflect the contents of the document are first marked, and finally the words in the form of documents are reflected. If a document has more than two theme contents, it first concentrates on indexing a subject content, and then indexing second thematic contents.

2. copy Office

If there is a copy authority, under the theme word, l line, 1 words on the left side, 3 copy of the song character, copy it, then sign the full colon colon; copy the inter agency comma separated, return to line with the copy office after the colon, and mark the end of the last copy.

3. printing and issuing organs and issuing dates

Under the copy Office (no copy authority under the theme word) takes up the position of L line, and uses No. 3 imitation song character.

The left and right l of the printing and issuing organ was issued, and the date was 1 words in the right space.

The date of issuance is based on the date of official document printing, with Arabia digital logo.

The reverse line in the 4. Edition

All elements in the page are added with a reverse line, the width is the same as the page center.

The location of the 5. Edition

The edition should be placed on the last side of the official document, and the last element in the edition should be placed on the last line.

Six, page number

No. 4 Arabia digital.

Place a line under the edge of the center of the page and put a word line on each side. The word line is 7mm from the bottom edge.

The single page code occupies the right empty l word, and the double page code occupies 1 words in the left space.

Pages after blank pages and blank pages do not identify page numbers.

Seven. Form in official document

If a document needs to be attached to a table, for the horizontal A4 paper form, the page number should be placed on the left side of the horizontal table. The single page number is placed in the lower left corner of the table, and the double page number is placed on the upper left corner of the table.