Knowledge Of Public Basic Knowledge In Document Writing And Processing

　　 Document Writing and processing:

1. Basic knowledge of writing

The theme is the commander and program of the article. It is the core of the article. The theme comes from the material, the theme can not go ahead, and we must proceed from reality and draw the theme from the material. The expression forms of themes in practical writing are as follows: (1) direct exposition; (2) single centralization; third, using the law of servitude; 4.

The structure of the article includes the following aspects: selecting the angle; setting the clue; arranging the level; dividing the paragraphs; designing the beginning and ending; dealing with transition and anaphora. The structure of the article should be rigorous (tight and meticulous, unassailable), natural (logical and open), complete (well proportioned, round and round) and unity (unity, harmony, consistency, no contradiction or contradiction).

The commonly used expressions in the article are narration, description, discussion and explanation, and the ways of discussion can be concretely divided into: 1. Illustration; second, analogy; third, analogy; 4. Comparison; fifth, refutation; and reduction to absurdity.

The basic requirements of language application are: fit, appropriateness, accuracy, and succinct, concise, bright, lively and powerful.

2. Characteristics and types of official documents

Official document, also known as official document, is an information record that is directly formed and used in social activities. It has the standard form and statutory utility. Its differences from books, intelligence, materials and other things are mainly characterized by: 1. Issued by the statutory author; secondly, having a statutory practical implementation effect; 3. Having a standardized form; 4. Fulfilling the statutory procedure.

According to different standards, documents can be classified from different angles:

(1) according to the field of public affairs, the official documents can be divided into two categories: general documents and special documents.

(2) according to the extent of state secrets involved, documents can be classified into six categories, namely, open to the outside world, limited domestic disclosure, internal use, secret, confidential and top secret.

(3) according to the direction of writing, official documents can be divided into three categories: ascending, descending and parallel.

(4) according to the nature of the content, official documents can be divided into normative, guiding, publicized, declarative, negotiation and proof documents.

(5) according to the requirement of processing time, official documents can be classified into three categories: flat, urgent and urgent.

(6) according to the source, official documents can be divided into two categories: receipt and dispatch within an organ.

　 3. General documents of government system

(1) normative documents

Ordinance. It is used for a comprehensive and systematic regulation of administrative work in a certain area, and the regulations of the departments and local people's governments of the State Council shall not be called "Regulations".

Regulations. It is used to stipulate part of administrative work.

Method. To provide specific provisions for an administrative work.

(2) guiding documents for leadership

Order (order). It is used to issue administrative rules and regulations in accordance with relevant laws, announce major compulsory administrative measures for travel, reward and punish relevant personnel, and revoke inappropriate decisions of lower level organs.

Decide. Used to make arrangements for important matters or major actions.

Instructions. For guiding the work of lower level organs and clarifying work activities.

Reply. It is used to reply to the lower level organs.

Notice. Official documents that are used for approval of subordinate organs, forwarded official documents of higher authorities and non subordinate organs, issued rules and regulations, communicated matters requiring the lower level organs to handle and matters that need to be known or jointly implemented by relevant units, and appointed and removed cadres.

Notification. It is used for commending advanced, criticizing mistakes, conveying important spirits or situations.

(3) published documents

Announcement. Used to announce important or statutory matters to both domestic and overseas.

Notice. It is used to announce items that should be observed or known in a certain scope.

(4) presentation of petition documents

Motion. The people's governments at all levels shall apply to the people's congresses at the same level or their standing committees for deliberations.

Ask for instructions. It is used to request instructions and approval from higher authorities.

Report. It is used to report the work to the higher authorities, reflect the situation, put forward opinions or suggestions, and reply to the inquiry of the higher authorities.

Investigation report. It is used to reflect the results of investigation and research and reveal the truth and law of things.

(5) negotiation documents

Letter. It is used to negotiate, answer, inquire and answer questions among non subordinate organs; request approval from the competent authorities.

(6) conference documents

Minutes of the meeting. Used to record and convey meetings and agreed matters.

　　 4. Party and government office General document style

(1) normative documents

Ordinance. It is used by the Central Committee of the party to formulate rules and regulations governing the work and activities of Party organizations and Party members' activities.

Regulations. It is used to establish a binding code of conduct for work and transactions within a specific area.

(2) guiding documents for leadership

Resolution. Important decision items adopted for discussion and discussion.

Decide. It is used to make decisions and arrangements for important matters.

Instructions. It is used to put forward the principles and requirements for the work of lower level organs.

Opinion. Opinions and solutions for important issues are put forward.

Notice. It is used for issuing party rules, appointing and removing cadres, conveying instructions from higher authorities, forwarding official documents to higher authorities and non subordinate organs, transferring official documents to subordinate organs, and issuing matters requiring lower level organs to handle matters jointly executed or known by relevant units.

Notification. It is used for commending advanced, criticizing mistakes, conveying important spirit and exchanging important situations.

Reply. It is used to answer the request of lower level organs.

(3) Bulletin of published documents. Used to publish important decisions or important events publicly.

(4) presentation of petition documents

Report. It is used to report work to the higher authorities, reflect the situation, make suggestions, and reply to the inquiry of the higher authorities.

Ask for instructions. It is used to request instructions and approval from higher authorities.

(5) negotiation work

Letter. It is used for the work of interviewing, asking and answering questions among organs, and for approval from the competent departments without affiliation.

(6) conference documents

Minutes of the meeting. It is used to record the main spirit and agreed items of the meeting.

5, document style and structure common sense

The differences between applied style and other styles are mainly direct application, comprehensive authenticity, and standardization of structure format.

Official documents belong to special practical writing, which are different from the characteristics of general practical writing. They are characterized by the mandatory use of vernacular forms, and three basic expressions, namely, argumentative, explanation and narration.

The basic components of official documents are title, text, author, date, seal or signature, and subject headings.

Other components of official documents include articles, issuing numbers, issuers, confidentiality levels, emergency levels, main sending organs, attachments and their markings, copy offices, annotations, and print instructions. The seal or signature is the mark to prove the legality, authenticity and validity of the official document.

6, document format layout requirements

Confidentiality level: "top secret", "confidential", "secret" tagging, add "yes", if necessary, add time (such as confidential 5 years), 3 or 4 blackbody.

Degree of urgency: "urgent" or "urgent". Under the confidentiality level, the line and font size are classified as confidential.

The name of the document is located below the head of the document and is centered; if the issuer is in the left, the two lines are lined up, or 3 or 4.

Issuer: on the right hand side of the document typeface, empty space, typeface and font size.

Title: the title is composed of work, cause, and literary form (generally speaking). The word number is generally not more than 50 words; besides the titles of laws and regulations, the title is not used; the specific forms include shoulder shoulder, trapezium, inverted trapezium, and division sign.

Annex: the appendix should indicate the title, number and number of copies. The attachment number is excluded from the date below the text.

Note: the notes are below the date, and 4 or 4 are used to imitate the song.

7. Manuscript of official document

(1) draft. There is no official document utility. There are often "discussion paper", "soliciting draft", "sending manuscripts", "draft", "first draft", "two draft", "three draft" and other manuscripts.

(2) finalized. Having official documents is the standard basis for making official documents. There is a statutory effective sign (issue, etc.).

(3) original. The original is a formal standard with seal or signature indicating the authenticity, authority and validity of the original.

(4) trial run. The official document has statutory effect during the trial period.

(5) provisional version. Within the prescribed time limit, it has the statutory effect of official documents.

(6) copies. The original duplicate (printed at the same time with the original) has no difference from the original in the form, and has the same legal effect; a copy of the official document, such as a copy or a copy, does not have the statutory effect of the document, and it needs to be marked with the word "duplicate".

(7) revised edition. It can be marked at the end of the title: "(Revised Edition)", or under the title, marked "in a certain month" in brackets.

8. Basic requirements for official document writing.

It is "law", realistic, fit, concise, rigorous, accurate, standardized, complete, clear and durable.

9. Rule of writing

We can adopt the situation of leapfrog lines: first, because of the special emergency situation, such as the delay in timing of the reporting, causing heavy losses; the two is that the problem has not been solved for a long time after being asked to direct directly to the higher authorities; three, there are specific matters that the higher authorities have assigned and assigned to report directly to the higher authorities; four, there are specific matters that need to be directly inquired, answered or contacted without involving the authority of the agencies being crossed; five, it is necessary to report and accuse direct superior organs.

The administrative organs can not issue directive documents to the party organizations, nor can they report directly to the party organizations or request for instructions or approval in the name of the administrative organs.

10. The language use of official document writing.

The characteristics of official language are solemn, accurate, simple, concise, rigorous and standard.

When a historical number is required in a document, the year of the Gregorian calendar should be marked first, then the historical year number and the brackets should be added, such as 1912 (the first year of the Republic of China).

When a quantity is expressed, it means multiplication or fraction when increasing, indicating that only fractions can be used when reducing.

　　 11. Writing of all kinds of languages (1) normative documents. Normative documents generally include the title of the document, the date of publication or approval, the title and the text. The title of the normative document consists of two parts: the subject (question), and the literature. The purpose of the first part of the document is the core content and guiding guideline of the normative document. (2) decide. The title is composed of the issuing organ, the cause, and the literature. (3) resolution. Its nature, function and decision are not quite different from each other. The characteristics are that they must be discussed, approved or approved by the conference. (4) notification. The title is composed of the issuing organ, the cause, and the literature. (5) notification. The title is issued by the issuing organ, commending or criticizing the object and the nature of the facts (situation) and the kind of letters (Bulletin). (6) reply. The title indicates the issuing organ, cause and type of literature. If necessary, it can also indicate "approval" or "approval" in the title. (7) notices. The title is made up of the issuing organ, cause, and literary form, sometimes omitting the reasons or marking only the language. (8) ask for instructions. The title is composed of the name, cause and type of the issuing organ. (9) letter. According to the formal and solemn degree of the format, there are letters and letters in the letter. Formal format, Zheng De, and relative important issues are official letters; relatively flexible (omitted headlines, dispatch numbers, etc.) and general specific matters are memos.

12, the basic principles of document processing (1) the rule of law. Refers to the methods, procedures, codes of conduct and methods of standardization and institutionalization. (2) the principle of seeking truth from facts; (3) the principle of comprehensive technicians; (4) the principle of limitation; (5) the principle of centralization and unification; (6) the principle of Party and government division of labor; (7) the principle of confidentiality; (8) the principle of simplification.

　　 13. General process of receipt processing

(1) acceptance and diversion of official documents

Sign for it. It refers to the receipt of official documents after the confirmation, inventory, checking, checking and endorsement procedures are fulfilled. The form of registration is thin, card type and linked form.

Registration of external receipt. After receiving the receipt, the recipient will give a brief account of the receipt.

Unseal. After the completion of the registration of the foreign documents, the internal and external transceivers shall be handed over uniformly, and the relevant leaders shall be unified or sealed.

Registration of internal receipt. The details of the receipt are detailed by the internal transceiver.

Sub office. The relevant personnel will distribute the official documents to the relevant leaders and staff concerned.

Excerpts. Document managers compile abstracts, abstracts, summaries, and collects relevant data for important documents that are part of the preparation process.

(2) handling of receipt

Plan to do. The opinions of the department heads or the specific staff should be put forward for the relevant leaders to examine and decide.

Batch run. The leader of a department or head of a department puts forward opinions on disposal.

Undertake. The staff concerned should deal with the affairs and problems specifically addressed in the document according to their opinions.

Note office. The Contractor's endorsement of official documents is forgotten.

(3) organization circulated and urged to investigate.

Tissue circulated. It enables the official document to have effective circulation activities in the staff.

Prompt. The administration of official documents or the undertaker shall urge the inspection of the carrying out of official documents.

Investigate and handle. A document shall be processed by a management organ or other specialized organization to verify the actual implementation of important documents.

(4) disposal of Bi Gongwen

Including: marking, filing, retreating, temporary storage and destruction.

14. Document processing procedures and methods

(1) manuscript formation

Draft. Compiling official documents.

Consultation. When the contents of the document relate to other terms of reference for the same level or non subordinate organs or departments, it is necessary to obtain their consent and assistance.

Nuclear manuscript. The manuscript will be fully checked by the special person before it is sent to the relevant leaders for issuing or meeting.

Issue. Refers to the official leader or the person in charge of the Department who has been given special permission to make a formal approval after the approval of the final examination. According to the identity, status and working procedure of the issuer, the issue is divided into several types, namely, direct sign, proxy signature, signature and countersignature.

(2) production of official documents

Note issuance. After the finalization is made, the annotations are written to print and print the required activities so as to make the issuance of opinions more specific and technical.

To print. Making official documents for external use.

To print or sign. Cover the official seal of the printed document, or ask the leader to sign it.

(3) the external transmission of official documents

Separate loading. According to the regulations, the documents should be selected and sealed.

Send out. Distribute the completed documents to the recipients in an appropriate manner.

(4) disposal of Bi Gongwen

Including: marking, archiving, temporary storage and destruction.

　　 15, the way and scope of document destruction.

The main ways of destruction are: burn up, remake pulp, smash and clean up magnetic disks (magnetic disk, drum, magnetic tape).

The destruction of documents in various ways shall be performed as follows program Procedure: the document department shall organize the identification of the official documents; confirm that it shall be authorized to compile the articles one by one after destroying; submit the approval to the relevant organs of the organ or the relevant authorities at the higher level for approval; and then destroy it after approval. No individual is allowed to destroy official documents without authorization.