Computer Etiquette Does Not Damage Your Office Image

Computer is an important tool for our work. Computer etiquette will also reflect a person's quality and upbringing.

1. although it is the company's computer, but also have to take good care of, usually need to wipe clean, do not normally shut down, do not leave behind; when the external connector, to quit normally, avoid causing data loss, computer crash and other failures.

2. there are other people who do not share the public and private interests, take a U disk, and then send personal computer data to the company's computers for a while, and then Ctrl the company's computer data to personal computers. This phenomenon has been discovered by the company, and it must be resolutely stopped by Ctrl.

3. surfing the Internet in a company, looking for content and information related to work, rather than viewing things by interest.

4. many

Employees are not allowed to play games or chat online on the company's computers. However, some people are stealing from their leaders when they are not in use, or using the company's internal network to "laugh" and download pictures from websites. These are all against labor discipline.

5. e-mail brings convenience to people, but also brings new problems in workplace etiquette.

E-mail is a kind of professional letter, but there is no serious content in professional letters.

1)

If you want to make an outline, avoid using headlines that are ambiguous and romantic. For example, "Hey!" or "keep it!"

The theme of e-mail is the main difference between e-mail and letterhead. In the theme bar, the contents of the whole mail are summarized in a few short words, which is convenient for the recipient to weigh the priorities of the mail and deal with them separately.

In particular, the reply to the letter, to re add, change the theme of the mail is to pay special attention to the link, it is best to write from the * * company mail, year, month, day so that the other party is clear and easy to retain.

2) electronic

The stylistic format should be similar to the style of written conversation. There should be greeting at the beginning, but the choice of greeting is more free, like "hello" or "Hi", or just a simple form of address. The ending is also optional, such as "talk about it later", "wish you happy", and so on.

But if you write a more formal email, use the same style as a formal letter.

Start with "respectful" or "Sir / madam, Hello!" at the end of the ceremony, and use the format of "this / salute".

3) content is concise and concise. For every email that needs to be answered and forwarded, be careful to write every word and sentence in e-mail.

Because the law now stipulates that e-mail can also be used as legal evidence, it is legal, so be careful when sending e-mail. If it is not good for the company, never write such quotations.

You must be careful when sending mail, and regularly review the e-mail you sent to assess its impact on business dealings.

4) be sure to clear up the contents of the reply.

Delete all irrelevant or repetitive contents before forwarding, for example, the theme, address and date of the abstract (memoto) in the original.

Pay attention to the skills of answering questions.

When answering the question, it is better to copy the related questions back to the answers, and then answer the questions.

Do not use the auto answer button, which will include all the contents of the incoming part to the return part, but do not reply to the word "yes" only in two words. It is too rigid and makes the reader unable to understand.

5) call the recipient appropriately and sign the letter at the end.

Although the email itself has indicated which person to mail, who should be sent, the name of the recipient and the sender is the necessary etiquette, including the name of the recipient at the beginning of the letter, and the name and address and telephone number of the sender at the end of the letter, so as to facilitate the recipient's future contact with you.

The more you are in a large company, the more you need to note your name in your email address, and add a personal signature bar at the end of the email.

6) avoid using full text in English.

The email is so powerful that it implies that the sender is too lazy to use the correct grammar.

After all, this is still a form of communication. It is a professional courtesy to abide by the standard document rules.