Shanghai Public Examination Preparation For Examination: Notes For Official Document Writing Format

Official document writing is known for its solemn theme, standard format, strict rules of writing and complex processing flow. It also makes many examinees headache. In fact, the preparation of official document is not so difficult as we imagine. The following public education experts explain the format requirements of official document writing for you, hoping to give you a little help in preparing for the exam.

A complete document involves nearly twenty elements of large and small size. The content, format and location of each element are relatively fixed, so it is not difficult to grasp the format of official documents. In addition, a document writing usually does not appear all the elements, but only the main part, so we pay attention to the elements of the main part.

The structure of official documents is divided into three parts: edition, subject and edition. There are six elements in the version, including the number, classification and duration of confidentiality, urgency, the issuing organ, the issuing number and the issuer. The first six elements are not all documents required. Some elements may or may not exist.

　　 Document subject It is the most important part of the examination, which is composed of the title, the main sending organ, the main body, the annex, the signature and seal, the date, the notes and the annex. There are three forms of headings: the name of the issuing organ, the reason + the language (complete form), the reason + the language (short form), and the only kind of writing. The name of the issuing organ must be consistent with the signature of the issuing organ. In official document writing, it is not recommended that you draw the title as a simple form of only language. This kind of practice of opportunistic nature, though not called wrong, will affect the score, and it is best to write a complete form of title.

　　 Main sending organ We need to pay attention to two points. First, the main sending organ must be an organ, but not an individual. If the main sending organ is written by the "XX organ leader", it must be wrong; second, we should pay attention to punctuation marks between the main sending organs and the multiple ones, and generally follow the principle of "separating commas from different classes in the same class and using similar numbers in the same class". The content of the text is as long as the examinees are fluent, accurate and unambiguous in accordance with the general language requirements. However, attention must be paid to asking for instructions only.

　　 Issuing organ For the part of the signature and the written date, the examinee should pay attention to two points. One is that most documents need to be stamped, and the examinee adds "(Yin Zhang)" after the signature of the issuing organ. Two, the written date must be Arabia numeric, and the date is full, and it does not mark the virtual position, such as "November 6, 2014".

As for the mastery of official documents, experts from public education experts suggest that when candidates have time, they can take out a blank sheet of paper to write out the elements of the document and write several times, so that they can leave a complete document format in their minds. In this way, the official document writing and the format of this piece are taken in handy.