Travel Management: Standardization Of Various Financial Systems

Traveler takes advantage of the gap between the long distance bus, train or flight to record the completed bills and carry out the fast delivery of reimbursement data.

Generally speaking, travel scenes are very urgent, so it's very important to develop a habit of recording.

When you have a network, you can quickly pfer it to the management level and complete the online approval process of reimbursement bills.

"In most Chinese companies, people are still using the traditional business travel reimbursement process, that is, the employees pay their travel expenses first and then go through the whole journey. After finishing all the bills, they are handed over to the management for examination and approval. Finally, they are sent to the financial department for reimbursement expenses."

The result is not only the cash flow but also the cash flow of employees.

Xiao Ning frankly, it is difficult to change a person's habits, especially changing the habit of reimbursement of traditional paper invoices.

However, for the company, once the employee's thinking is electronically, it can not only enhance the efficiency of the company's reimbursement, but also speed up the analysis and statistics of the travel data, including the monthly number of business travelers and the cost statistics.

"However, in the traditional paper reimbursement process, filling in a form may take several days, requiring the heads of departments to sign, and finally they can be aggregated into financial affairs."

Now that products have been online for travel, Xiao Ning and Lei Ming have focused their efforts on the promotion of channels.

They plan to provide free reimbursement envelopes for people on business trips, one trip down, and all the bills are put into the envelope. Companies with a large number of business trips can also put the bill into the bill box and send it to the financial hands of the company.

This box is also free for free travel.

A standardized interface was used to connect various financial systems.

First, the bill is scanned by the portable system, and then scanned by the company's own financial software, all data can be pmitted quickly and automatically.

Xiao Ning has the experience of doing financial management, and is familiar with the cumbersome process of Chinese companies' financial reimbursement.

For example, a well-known telecom operator in China has set up dozens of branches throughout the country. When all the invoice receipts are concentrated in the hands of dozens of financial officers in the headquarters of the company, the intensity of the work can be imagined.

"After the invoice was handed over, the company set up a special group to do the invoice scanning and sorting work, and then hand it through the sorting invoice to the next group to deal with it."

"If a financial person faces hundreds of people, hundreds of documents can be completed within two days, but if a financial person faces thousands of people, he will have high strength.

It's easy to break his mood. "

Xiao Ning stressed that artificial reimbursement management is very cumbersome, and financial problems will be encountered.

Once there are problems with some bills, he needs to communicate and contact the reimbursement party to handle the problems.

There are many differences in the reimbursement habits of a business traveler. An envelope contains a pile of bills, which have been issued for financial purposes without any explanation, and have to be collated for two times.

This is a very time-consuming process. "

Xiao Ning has worked with many financial companies in Beijing and learned that many companies are facing urgent problems of efficiency.

"They always ask questions, if the status quo is a person serving one.

Is it possible for a person to serve dozens of enterprises? However, if standardization is not solved, efficiency will be lost. "

Of course, there are various financial forms in China. On the surface, it increases the difficulty of online reimbursement, but from another perspective, it also provides an opportunity for entrepreneurs in this field to make a standardized interface for docking different companies' financial reimbursement systems.

At present, there are as many as 200 kinds of financial software in China, and their interfaces and operation modes are different.

"Even if our system does not dock with each other's financial system, it can also rapidly computerization of these data, leaving the only one on every reimbursement list.

"

In the past, financial personnel needed to enter a long list of odd numbers to enter a reimbursement document. Now, as long as you take out your cell phone to scan the bar code, the data on the bill is completely presented on the computer.

This greatly reduces the checking time of travel documents.

"The reimbursement document issued by the travelling party is exactly the same as the format of the traditional paper reimbursement form". When the invoice is recorded by the system, it will be automatically classified to realize the standardization of the electronic form. The finance only needs to scan the data and print it, and the electronic reimbursement list can be pmitted to the financial hand in the form of paper.

In the future, with the popularity of network printers, the reimbursement documents can be printed directly by pressing the network printers in the mobile phones.