What Is The Difference Between "OA" And Document Management System?

Some people say that document management system is part of OA, which is a very big misunderstanding.

OA system does involve a bit of document management function, but the two are completely different concepts.

Today, we will discuss the difference and connection between OA and document management system.

OA -- Office Automation, is designed to improve the efficiency of office work by means of technology, and then realize the automatic processing of offices.

Based on the concept of workflow, the internal staff can follow the workflow set by OA, handle daily affairs and improve office efficiency.

Whether from the concept of OA or its development history, OA follows the core of "office automation". Its system runs mainly in the business process, that is, document approval, auditing, issuing, ordering, dispatching cars and other work processes.

To sum up, OA is a kind of tangible information and daily office process generated in the process of enterprise management, so as to enhance the efficiency of office and standardize the management of enterprises.

Enterprises often appear in the operation process.

Such problems as confidential disclosure, information retrieval difficulties, document damage, diverse version of documents, information sharing lag, unclear operation history, etc. these problems often result in waste of time, communication difficulties and hidden dangers, which lead to difficulties in enterprise management, reduced profits, high cost of paper resources and delays in work progress, which affect the healthy development of enterprises.

If enterprises want to solve these thorny problems, they must rely on document management software.

Taking the famous KASS document management system as an example, it provides professional mass storage for enterprise documents, provides data security, version control, file sharing, fast search, file operation log, and many other solutions for document management, and its function is comprehensive and professional, which is incomparable to OA.

There are still a large number of enterprises in our country have no concept of document management system, resulting in the lack of a crucial link in the information management of enterprises, affecting the development of enterprises.

Therefore, if enterprises want to improve their efficiency and stand out in the increasingly fierce competition, these two software are indispensable to the enterprise.

(document management system), referred to as DMS, provides enterprise tracking, management and storage platform for files.

Through this system, enterprises can centrally store and manage massive documents and digital assets (such as OFFICE office, picture, audio and video, design drawings, etc.).

The core value of the document management system is to provide the full cycle management platform for the enterprise electronic documents and the extremely convenient document use environment, and to inherit the document wealth for the enterprise.

OA is a network based, workflow centric, providing e-mail, directory services, group collaboration and other basic support for enterprises, achieving the enterprise's official document circulation, form management, process approval, conference management,

And other functions.

Document management system is a tool platform for document operation. It focuses on document operability, security controllability, and management standardization. This is the fundamental difference between document management system and OA.

OA certainly has a good management effect for workflow management of enterprises, but it lacks effective control for unstructured data of up to 80% of enterprises.