Document Writing -- The Difference Between Organ And Literature

In 2016, the national civil service examination document knowledge is the required test knowledge, many candidates do not understand the differences between different organs, so that they make mistakes.

Let's take a look at the differences between different official languages.

I. requesting instructions and

Both "asking for instructions" and "reporting" are uplink articles, which are frequently used in administrative organs and are easily confused.

The main problems are: submit the "request" type to the higher authorities by the "report" style, and request the higher authorities to reply (reply), so it is easy to get the job wrong.

Therefore, when writing "asking for instructions" and "reporting", we should pay special attention to the eight differences between the two.

First, the role is different.

"Asking for instructions" is to request instructions and approval to the higher authorities; the "report" is to report to the higher authorities, reflect the situation, put forward opinions and suggestions, reply to higher level interrogation, submit documents, articles, etc.

Two, the content is different.

"Asking for instructions" is a matter that the unit can not solve or have to be approved by the higher authorities according to the regulations. The "report" is a major work within the scope of the responsibility of the unit or a recommendation to the higher authorities.

Three, capacity is different.

"Asking for instructions" should be one thing and one thing; "report" can be reported many times, but it is not allowed to entrain the matter.

Four, time is different.

"Asking for instructions" should be written in advance; the report can be written before, during and after the event.

Five, the scope is different.

Generally speaking, only a higher level organ should be sent to the "request".

Other higher authorities can also send copies.

The six is dealing with differences.

After receiving the request from the lower level, the higher authorities should timely approve and reply (reply). It is a processing document, and the lower level can only be implemented after receiving the reply from the superior. After receiving the report from the lower level, the superior authorities are mainly aware of the situation and can not reply, and the subordinates do not have to wait for the superior to reply.

Seven, the space is different.

The length of "asking for instructions" is relatively short, generally not more than 1500 words, and the length of the report is relatively long, but generally no more than 3000 words.

Eight, the concluding remarks are different.

At the end of the "request", you are required to "ask for instructions", "for instructions, please indicate", "please sign", etc.

Two.

"Letter" is a document which does not belong to organs to negotiate work, inquire and answer questions, request for approval and reply to approval matters.

The letter can be divided into letter of business, letter of inquiry, letter of approval (request letter of approval, approval letter).

"Letter" is widely used in official documents and contacts. There are two main functions of it: one is the inquiry and reply work between departments which are not subordinate to the system department; the two is that the functional departments that request parallel or non subordinate departments to approve the relevant matters can not use the "request" or "report", and the "request approval letter" should be used.

In official document writing, it is easy to find "request approval letter" mistakenly regarded as "requesting" or "reporting", and it is not proper to use "request" or "report" when using parallel or non subordinate organs.

There are strict differences between "request" and "letter of approval".

First, the type is different.

"Asking for instructions" is uplink; "letter of request for approval" is parallel.

Two, the main sending organs are different.

The main sending organ of "Requesting Instructions" is a superior with leadership and guidance relations; the main sending organ of "request approval letter" is a parallel or non subordinate functional unit.

Three, the content range is different.

"Request" is a request for approval and instruction; "request approval letter" is a request for approval of a functional matter.

The four is the different tone.

The wording of "asking for instructions" should respect the higher authorities; the letter of request for approval should be respected.

The five is to do compound prescription.

The matter of "asking for instructions" shall be approved by the higher authorities; the relevant approval of the "letter of request for approval" shall be re written by the recipient unit (approval letter).

Three. Report and conclusion

The "report" is uplink, whose main function is to report to the higher authorities, reflect the situation, and answer questions from the higher authorities.

"Summary" is not official document, but in practical work, some of the drafting writers take the summary of their work as official document, such as "summing up the work of XX in 2014" in a job summary document title.

In fact, the summary of the work is to report to the higher authorities, and directly use the "report" style, and send the superior authorities to the higher authorities.

If the title of the above document is changed to "a certain unit's report on the work of XX in 2014", this will be more standardized.

Four, opinions and suggestions

"Opinion" is a kind of official document for putting forward opinions and methods of dealing with important issues.

It can be used in uplink, parallel and downlink.

As an ascending language, it should be handled according to the procedures and requirements of the requesting documents. As a parallel text, the opinions put forward by the party are for reference by the recipient units; as the downside text, the lower level organs should follow the execution if the lower level organs that carry out the implementation clearly comply with the requirements and do not have clear requirements.

This article focuses on the "opinion" literature as a descending text.

In practical work, some writers often use the "work plan", "work arrangement" and "work plan" as official documents, such as "XX work plan" or "work arrangement" and "work plan" in 2014.

"Work plan", "work arrangement" and "work plan" are not official documents.

The opinions of descending languages can be used directly, and the standardized title should be "the opinions of a certain unit on the work of XX in 2014".

Five. Notices and notices

"Notice" is an official document for announcements of matters that should be observed or known by all the relevant aspects of the society, and its main object is uncertain.

Such as: "Notice of XX of a certain unit".

"Notification" is the official document that pfers the subordinate organs, pfers the higher authorities and the subordinate organs, and conveys matters requiring the lower level organs to handle and require the units concerned to know or carry out.