Document Writing And Processing: Examination And Verification

The examination of official documents refers to the comprehensive examination and examination of the contents and forms of official documents before they are submitted to the leaders for approval.

The examination of official documents is also one of the key links in official document processing.

In the daily work of an organization, the examination of official documents is usually carried out by the head of the secretarial Department of a department or appointed by a highly experienced and Secretarial Officer. This is a "gatekeeper" for ensuring the quality of official documents.

At the same time, through the nuclear manuscript, we can save the time and energy spent by the leaders in reviewing and modifying documents.

The examination of official documents shall be conducted in accordance with the requirements of official documents, and the offices of departments at all levels shall carefully examine the documents before sending them to the leaders.

The key points of the audit are: whether it is necessary to write articles, whether the contents of the official documents, the expression of characters, the use of scripts, the format and so on are in conformity with the relevant provisions.

To be specific, the examination of official documents should be done with "six checks".

(1) whether or not a document is required to be written in the name of the document.

The principle of streamlining should be followed in writing.

Generally speaking, a person can ask for a clear answer through verbal communication, interviews or telephone calls. He is not required to write in writing. No official document can be found if a letter or telegram is able to solve the problem.

Where the manuscripts drawn up by several business departments are similar or relevant, they may be issued in the form of joint dispatch instead of a separate document. If a document can be issued in the name of the working department or in the name of the official office, it shall not be used in the name of the organization.

At the same time, we should also clarify the main sending and copying units and scope of official documents.

(2) whether the content of the manuscript is consistent with the laws, regulations and policies and the relevant regulations of the higher authorities, and whether it conflicts with the existing regulations of the parallel organs and departments.

If the audit documents are found, the above contradictions should be solved. Otherwise, if the documents are issued, they will make the receiving organs unable to comply and cause confusion at work.

If there are sufficient reasons for the issuance of new documents due to the development of the situation and work, it is decided by the terms of reference of this organ, and should be specified in the document.

At the same time, the previous provisions should be abolished; if it is a matter decided by the terms of reference of the higher authorities, it must first put forward a request or suggestion, which shall be decided or approved by the higher authorities.

The lower level organs should not be allowed to make their own official documents that are contrary to the central principles and policies and the documents of the higher authorities.

The documents issued are also invalid.

(3) whether the requirements and measures are clear, specific and practical.

The first is to examine and check whether the policy requirements of the manuscript are clear.

For example, directives, decisions, regulations, regulations, and so on a kind of guidance, regulatory documents, some of which allow and advocate how to do, prohibit and prevent how to do, whether to write a clear boundary, whether there is ambiguity, ambiguity, inconsistent, or whether there are provisions too mechanical, too cumbersome, etc.

Only in this way can we avoid the difficulties encountered by the receiving organs in understanding and implementing the provisions and principles of documents, and unnecessary mistakes.

Secondly, whether the measures proposed in the manuscript are practical and feasible, whether the basis of the proposed basis is adequate, how to execute it, who will execute it, and whether the time limit for execution is appropriate or not.

(4) to check whether the issues of terms of reference involving other departments or regions are negotiated and signed jointly.

The organizer must take the initiative to consult with the relevant departments and agree with the relevant departments. If there are differences, the principal responsible persons of the hosting department should coordinate with each other and still fail to reach a consensus. The organizer can list the arguments of all parties, put forward constructive suggestions, and sign the relevant departments with the relevant departments to report to the higher authorities for coordination or order.

At present, there are no major performance measures.

(1) the problems of several departments are concerned, and the organizers directly consult the relevant departments without consulting the relevant departments.

And even directly distribute the heads to the principal organs.

When the units concerned disagree, the official documents will go back and forth, which will not only delay the work, but also affect the unity.

2. Some departments may have resolved problems through consultation. Some departments have not taken the initiative to contact the relevant units and discuss how to solve them. Instead, they have considered from the perspective of their respective departments, and have asked for approval from the higher authorities. Some problems that should be dealt with by the competent authorities are not well matched with the units concerned.

3. Some downlink documents, involving other departments or regions, fail to reach consensus without consensus. As a result, the subordinate units are actually difficult to carry out in their work, and also cause passivity in the work of the issuing organs.

These problems are caused by the lack of strict auditing.

Therefore, if the contents of the document relate to other departments, the audit must be reworked to see if it has been approved and signed by the superior.

(5) check whether the expression is accurate, concise, clear and clear, whether punctuation is used correctly, and whether the writing is standardized.

(6) whether the official document format is in conformity with the regulations.

The examination of official document format mainly includes:

(1) the appropriateness of the use of document names should be paid attention to if the use of check books is appropriate.

(2) can the title of the official document reflect the content of the document correctly?

(3) is it appropriate to check the format of official documents?

Whether the marking of secret level, urgency level, sending range is reasonable, whether or not to use standard format manuscript paper and so on.

The above problems found in the "six checks" must be corrected one by one.

For a matter of principle and specific business problems, the nuclear writer may submit his opinions to the undertaking department for revision, or undertake joint research and modification with the undertaking department. It belongs to the specific problems in the expression of the text, and after the amendment of the manuscript, the contractor should also take a look at it once more.

Manuscripts that are not neat or altered are to be pcribed and sent to the leadership of the Department.