Official Document: Writing Requirements For Minutes

Every day I will accompany you to make progress and hope that the relevant examinees will consult you in time.

1. in order to Seek truth from facts The attitude is true and accurate to reflect the contents of the conference. The speeches and matters agreed upon by participants can be summarized, refined or necessary abridged. However, it is not necessary to add content or even distort or tamper with subjective intent. Arrangements for post office work, including the division of responsibilities and time limits, must be precise and specific so as to convey and carry out supervision and inspection. The major differences arising from the meetings should be reflected in the truthful records.

2. highlight the key points, concise and refined. Should be based on Meeting The key points of the determination of the nature should be elaborated in detail. The contents of the conference should be strengthened and analyzed, so as to make it easier to understand, to be concise and clear, and to be concise in language: for all kinds of viewpoints arising from the conference, we should focus on analysis and identification, make theoretical generalization, make the minutes rational, and analyze the various situations reflected in the conference, and extract the most typical and the most typical ones. Persuasiveness Examples and data should be summarized; the process and main plot of the conference should also be outlined and the trivial details should be abandoned.

The 3. levels are clear and clear. In addition to the use of sub headings and ordinal representation, each level of the minutes can also be expressed in terms such as "meeting decision", "meeting agreement", "meeting heard and discussed and decided".

Related links:

As a specific document material, official documents have specific functions, so they have their own characteristics. The main characteristics of official documents can be divided into three aspects, namely, statutory author, legal effect and specific form.

1. statutory author

A statutory author means an organization or individual who is legally able to exercise his power and undertake his obligations in his own name. Party and government organs, social organizations and enterprises and institutions at all levels, which are established and lawfully established according to law, can issue documents according to their own functions and powers. They are all statutory authors of official documents.

Most official documents are issued in the name of organs, but sometimes they are issued in the name of leaders, such as orders, motions and so on. Leaders are produced by statutory organizations through election, appointment and other statutory procedures. Issuing official documents in the name of leaders represents their organs in exercising their functions and powers according to law, so they are also statutory authors of official documents.

The compilation of official documents is usually drafted by the secretaries or business personnel, sometimes organizing the writing team to write separately. Those who drafted official documents should not be regarded as statutory authors of official documents. They are the spokesmen of the organs and are ordered to write. This characteristic of the statutory author reflects the seriousness of the official document. Any organization which has not been approved by legal procedures shall not issue official documents, nor allow anyone to counterfeit statutory organizations to issue official documents. Forgery and alteration of official documents of state organs shall be punished according to the law of disturbing public order.

2. statutory effect

The legal effect of official documents depends on two aspects: first, the status of the organs and the scope of their functions and powers; and two, the importance of the content of official documents. In addition, the legal effect of official documents has a certain timeliness, which is called the prescription of official documents.

Official documents are the tools for handling official duties and the mouthpiece of organs. The issuance of official documents is an important form of exercising the authority of organs at all levels in accordance with their legal status. The authority and the administrative sanction of official documents are derived from the authority and legal status of the organs that make the official documents. For example, the documents of the Party Central Committee and the State Council reflect the will of the party and the state, and have the highest authority; the documents of the provincial Party committee and the provincial government have legal effect in the whole province. It is also a statutory and commanding document, its legal effect is higher than the general knowledge and transaction documents. In addition, no official document is always valid. With the development of the situation and changes in the situation, old documents will be replaced by new ones. Once a work is finished, the relevant documents will complete its mission and no longer have practical effect. The official document that loses its real value can be played by historical archives for reference and reference.

3. specific style

The specific form refers to the specific format, including the uniform category, name, format and handling procedures. In order to maintain the authority, seriousness, accuracy and efficiency of official documents, the party and the state have made many specific stipulations.

The regulations on the handling of official documents in party and government organs stipulate the types and names of administrative documents. Each document has its specific application scope and has a specific function. The author of the document must correctly select and use the language.

The format of official documents refers to the structural elements of official documents and their layout. Some of the structural elements are essential elements, such as title, text, etc., some belong to additional tags, such as the secret hierarchy. The form of arrangement includes the arrangement of elements on the page and requirements for paper and font.

There is a set of unique and fixed ways of handling official documents. This is the process of running documents. Such as receipt, registration, preliminary examination, undertaking, circulate, urge, answer and other procedures, and issue procedures including review, registration, printing, issuance and other procedures. These procedures can not be omitted or reversed at will.