Public Basic Knowledge: The Constituent Elements And Format Specifications Of Official Documents

In the knowledge points of official document examination, the constituent elements and format specifications of official documents are the high frequency examination points, which are also important examination points. Whether it is the overall content of the official document or the direction of the title of the subjects, the elements and format specifications of the document must be grasped and understood by everyone.

When we are learning this plate, we must be careful and meticulous. Two, we should pay attention to the examination points of every point and not blindly memorize.

The regulations on the handling of official documents in party and government organs (No. 2012, No. 14, No. ninth) stipulate that official documents are generally made up of part number, secret level and confidentiality period, emergency degree, issuing organ logo, issuing number, issuer, title, main sending organ, main body, annex, explanation, signature, date, seal, annotation, appendix, copy office, issuing organ, date of issue, page number and so on.

[explanation part]

This part mainly grasps the constituent elements of official documents, and excludes those elements that are not part of official documents, especially the provisions of the regulations on the handling of official documents in party and government organs.

The question is very straightforward and simple, that is to give a topic, to choose directly or to decide which elements belong to the official document.

The constituent elements of official documents are divided into three parts according to the format: the head, the main body and the edition.

The part of the red line above the official document is called the first page. The first part of the official line is divided into two parts: the red line (below) and the first line of the official document.

The page number is located outside the center of the page.

Plate head part

1. number

Part number refers to the serial number of the number of printed documents, which is the serial number of each part when the same manuscript is printed.

Not all documents need to be compiled. The regulations stipulate that "confidential documents should be marked with the number."

The purpose of compiling the number is to accurately grasp the number of printed documents, distribution scope and objects.

When a document needs to be taken back for safekeeping or destruction, it is possible to control whether it is missing or missing.

If you need to mark the number, you usually use 6 digit 3 Arabia numbers.

Examination points:

(1) the order number of copies of official documents.

(2) 6 digit 3 Arabia numbers are generally used instead of 0, such as 000005.

(3) the number of confidential documents should be marked.

(4) located in the top row of the top left corner of the layout.

2. secrets and confidentiality terms

The secret level is a sign of the degree of confidentiality of official documents.

The term of secrecy is the explanation of the effectiveness of classified documents.

The regulations stipulate that "confidential documents should be classified as confidential, confidential, confidential and confidential according to the degree of secrecy."

According to the regulations on the period of secrecy of state secrets issued by the state secret Bureau, "the duration of secrecy of state secrets shall not exceed thirty years except for special provisions, confidential matters shall not exceed twenty years, and confidential matters shall not exceed ten years."

If you need to mark the secret level and confidentiality period, you usually use bold number 3 in the top second corners of the layout center, and the numbers in the confidentiality period are marked in Arabia numbers.

Such as "classified 1 years".

Examination points:

(1) the secret is not more than 10 years, the secret is not more than 20 years, and the secret is not more than 30 years.

(2) the secret class uses blackbody number 3. The duration of secrecy is Arabia numeric and no virtual position is used, such as "classified 2 years", and can not be written as "classified 02 years".

(3) the separation of secrets and confidentiality is separated by Red Pentagram.

3. urgency level

The urgency level refers to the time limit for the delivery and processing of documents.

According to the emergency level, urgent documents should be marked urgently, urgently, and telegrams should be marked with special mention, urgent, urgent and urgent.

If you need to indicate the urgency level, you usually use bold number 3 in the upper left corner of the layout. If you need to mark the number, the secret level and the duration of confidentiality and the urgency level, you should arrange the top down branches according to the order number, the secret level and the duration of confidentiality and the order of urgency.

Examination points:

(1) bold type 3

(2) flat parts, urgent and urgent (Note: not urgent; flat parts need not be marked).

(3) telegram: flat, urgent, urgent, special.

4. issuing organ logo

There are mainly two forms of organ marking: first, it is composed of the full name of the issuing organ or the standardization of two characters plus "file"; two, the full name of the issuing organ or the standardized abbreviation.

When a joint document is issued, the issuing organ logo can be used together with the name of the joint issuing organ, or the name of the sponsoring organ can be used separately.

If it is necessary to mark the name of the issuing organ at the same time, the name of the sponsoring organ should be arranged in advance; if there are two words of the document, it should be placed on the right side of the issuing organ's name.

Examination points:

(1) the document of the people's Government of Guangdong province (the full name of the issuing organ plus the word "two").

(2) documents of the Central Committee of the Communist Party of China (normalization referred to as "two words").

(3) the word "two" can be omitted, and it should be directly used in the full name or standardization of the issuing organs, such as the people's Government of Guangdong province and the total central government.

(4) pay attention to the word number of the joint document.

All organs should pay attention to typesetting when writing, and directly use the organizer.

5. document number

The text number is composed of the original character, the year and the order number.

For example, "Guo Fa [2012] 12", "Guo Fa" is the representative year of the State Council organs, "2012" represents the year, and "12" is the order number of the document.

When making a joint passage, use the name of the organizer.

The dispatch number is arranged in the blank two line position under the sign of the issuing organ.

The character number of the ascending text is arranged in the left space and is in the same line with the last issuer's name.

Examination points:

(1) the order of the word generation, the year and the order number of the issuing organ must not be confused.

(2) a full name, such as 2012, should not be abbreviated as 12.

(3) the serial number of the document is several or several. No virtual position is required, no word "No.", such as number 5, can not be written as "05" or "fifth".

(4) six corner brackets.