Strengthening Responsibilities Is The Key To Improving The Quality Of Official Document Processing.

The way of dealing with official documents of the state administrative organs (hereinafter referred to as the "official document processing method") stipulates clearly the functions of the administrative organs in handling official documents: first, the leading comrades of the administrative organs at all levels have the responsibility of leading and checking the official document processing; two, the office of the administrative organs at all levels, and the responsibilities for managing and guiding official documents; and three, the departments of the government have the responsibilities of coordinating and organizing official documents. All levels and departments should conscientiously abide by the relevant provisions of the implementation of the "document processing method", and earnestly assume the responsibilities that should be undertaken to ensure that the responsibilities of official document processing work are put in place.

First, leading comrades should play an exemplary role in dealing with official documents. The head of the state administrative organ should assume the responsibilities of leadership and inspection in the process of official document processing. It is the first request made by the responsible person of the administrative organ. The requirements of the "official document processing method" to the heads of the administrative organs (including leading comrades of the government and leaders of the government departments) are: first, "attach great importance to the handling of official documents"; two, "follow the rules in an exemplary way"; three, "strengthen the leadership and inspection of the official documents handling work of this organization". The "document processing method" is very high on the head of the administrative organ. It attaches great importance to it, rather than general attention. It is exemplary observance, not general observance. Only leading comrades at all levels and departments should conscientiously implement this provision, give full play to the role of example, guidance and demonstration, and set an example for the wooden organs to standardize the handling of official documents, so as to promote the standardization and systematization of official document processing. make scientific 。

Two, all levels of office (room) should earnestly fulfill the functions of the document processing and management organization. The official document processing method clearly states that the administrative office of the administrative organs at all levels is the administrative organ of official document processing, and its duty is to "charge the organ and guide the document processing work of the lower level organs". It is required that the General Office (room) of administrative organs at all levels should set up a secretarial department or provide full-time personnel for official document processing. Whether it is the general office of the government or the office of government departments, it is the central pivot of the operation of official documents. It plays a role as a staff assistant for leaders' decision-making through official document processing. At the same time, we should guide the subordinate organs' official document processing according to the provisions of the "document processing method", carry out activities such as propaganda, training, supervision and inspection, and do a good job in organizing the implementation of the "document processing method".

One thing should be clear about this: for the various departments of the government, in the handling of official documents, whether it is the uplink of the government or higher authorities at the level of the government, or the downlink and parallel text issued by this organ, whether it is an independent drawing by the general office or a business office, it should be held by the unified head of the General Office (room), unified examination and control and unified management. For government offices at all levels, secretarial departments do not refer to secretaries who specialize in telegraphic and telegraphic offices. Office offices (rooms) are all secretarial departments responsible for handling official documents, and assume the responsibilities of handling official documents.

Three. The hosting department is Document processing We should conscientiously assume the responsibility of active coordination. The fifth chapters, twenty-six and sixth chapters of the "document processing method" all emphasize that the sponsoring Department has the initiative and coordination responsibility in the handling of official documents. When preparing documents and handling official documents, it is stipulated that the sponsoring departments should consult and sign with the relevant departments voluntarily, do not agree with each other, and do not arbitrarily write articles; if there are divergent opinions, the principal responsible persons of the sponsoring department must personally coordinate with each other, and when the coordination is still not consistent, the main departments should list the motivations of all parties, and sign with the relevant departments and submit to the higher authorities for coordination or determination, and the host department shall not report the uncoordinated opinions to the government or the higher authorities.

How to make sure the sponsoring department? Generally it can be recognized that all government departments submit the requesting documents to the government, the reporting department is the host department, and the government should take the initiative to assume the responsibility of coordinating the countersigning. The government at the lower level submitting the requested documents to the higher authorities, the leading department of the superior government is the host department, and the lead department should take the initiative to assume the responsibility of coordinating the countersigning. Proposed text If involved in other departments' functions and powers, the sponsoring department should assume the responsibility of coordinating the signing. Some departments believe that the work of coordinating the countersignature should be done by the General Office (room) of the government. It is wrong to get the knowledge of the meeting. The function of the general office is to examine the gatekeeper, and to coordinate the countersign is the responsibility of the host department.

The co ordination department should cooperate actively when the organizer coordinates the countersign. The State Council's Circular on overcoming bureaucracy and further changing its working style and improving its efficiency has been issued by the State Council (Guo Fa (1999) 9). The main responsible comrades of the sponsoring department shall preside over the coordination meeting, and invite the corresponding responsible comrades of the co operation Department to attend the meeting, and the responsible comrades of the co operative departments must attend. The departments concerned must reply within seven working days when they ask for opinions or sign documents together, otherwise they will be deemed to be dereliction of duty. "Where there is no justification for procrastination not to delay or cause losses, it is necessary to investigate the responsibilities of the main leaders and persons in charge of the Department. "These requirements of the State Council are also fully applicable to local administrative organs at all levels.

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