Chongchuan, Nantong, Jiangsu: Using Electronic File Security Management System To Achieve Paperless Circulation Of Non Classified Documents

Jiangsu Nantong Chongchuan District procuratorate prosecuting division police Xiao Jinyi went to work, then opened the hospital's electronic file security management system to see if there is any file to read. Opening the system, popping up a notice of new documents in the lower right corner, opening a look, a document that standardizing the system of judicial action will come into view. After reading, the whole process will be less than five minutes. At the same time, the relevant leaders and policemen of the hospital also received the notice.

"According to the traditional way of document circulation, one copy. Document circulated From registration to planning and then to leadership Instructions At last, the circulation time is less than one week, and more than ten days. It is not only time-consuming and inefficient, but also printing paper documents is a waste of resources. Chongchuan District procuratorate Office official said. In July this year, the hospital took advantage of the electronic document security management system to take the lead in realizing the paperless circulation of non classified documents, and took an important step in information office.

It turned out that in the process of using the electronic file security management system, the head of the hospital office found that some of the functions of the system were not fully "excavated". For example, in the two level directory "group work" in the system directory tree, all kinds of files with different permissions can be created. The authorized person can open the file, but no authorized person can not see it. She associates with the daily document circulated, has the characteristic of the specific small scope circulation, then plans to combine the two to make some articles. She reported the idea to the leadership of the hospital, and the leaders agreed that this is a good idea for information office. Soon, the electronic access function of the non classified files was put into practice.

"In fact, this electronic circulation has no profound technology. It is a little change in thinking with the requirements of its own work and informatization." The person in charge of the office of the hospital introduces that in the specific operation, the office will be scanned and converted into PDF documents after being scanned, then stored in the designated folder, and any police officer in any department of the hospital will be selected. One or more of the permissions such as "read only", "copy", "Edit" and "delete" will be granted. Authorized departments and policemen can receive the notice of reading as long as they open the system. The chief procurator of the hospital will put forward specific opinions on some matters. Paper documents Circulate the batch order and send it to the leaders of the branch and relevant departments for implementation, and the office is responsible for supervision and supervision.

In order to ensure the smooth transition of the circulation of documents and the standardization of archival management, at present, the hospital will also sign the form of paper circulated in the form of paper circulated form, and deliver the leaders who have read the electronic documents and the heads of departments. "The paper documents were read by themselves, and now authorized by the system, the authorized person can read them at the same time, improve efficiency and save resources. We should continue to try to improve the handling of cases and efficiency by using information technology. Zou Jianhua, acting Attorney General of the hospital, said.