Ending Chaos Desk Five Episode (2)

Liu Yingru reminded everyone that every document may have different editions. It is recommended that each update be dated, so that the latest version of the document can be found quickly. If it is to be traced back to previous content or if it is not correct, it can be easily found.

In addition to using products, even Guoliang has widely accepted colleagues' opinions. It is suggested that they should be divided into departments, such as sales department, marketing department, finance department, etc., according to the Department business which is frequently contacted.

The key is to understand the classification of work objects and needs. After classification, it is better to use the classified file containing index pages to store and facilitate searching.

Besides the paper documents, the collection of periodicals also occupies a large space.

Liu Yingru, who often reads journals, has stacked all the journals into a hill, not only unfavorable to reading and occupying space, but sometimes it is not easy for colleagues to walk away without going back.

Now, Liu Yingru has also classified the periodicals in order. First, they are divided into weekly magazines and monthly magazines. They are also divided into weekly magazines, digital weekly and so on. Monthly magazines are divided into "CHEERS magazine", "World magazine" and so on. Each periodical is arranged in order, and the categories are separated by small partitions or small bookshelves, so that the information is very convenient to read.

How much should we divide into categories?

Never be addicted to it. Complex classification systems may cause adverse effects.

Julie Morgan Stein reminds us that in the 100 files, each file containing only 2 copies is classified into 20 files, each with 10 documents.

Too complicated a classification, after a period of time you may forget the logic of classification, so that you can not find the file and frustration, so that you do not want to sum up the document, so that missed the benefits of classification induction.

Step 3: when you pick up your own classification system, remember to do a good job of marking the label, then take the location.

In addition to the general roll label, the label can also be selected from coloured label paper, which can help to classify and find large items.

In addition to making the label, it can also be marked in interesting ways.

Xiao Chunyu put forward a foreign example. For tailors, many needlework tools, scissors and color pens will be used. They will attach each object to the drawer instead of the label, so that it can not only be clear at a glance, but also highlight the enjoyment and characteristics of the work.

Or you can photograph objects by using polaroid and put them on the outside of the locker.

There are many kinds of tools that can be bought and purchased by visual demand.

If it's a round-trip document, you can use double file boxes to distinguish between in and out, that is, to be processed or processed.

Usually, the design of such loose leaf clips can be stacked or dismantled, and consumers are free to use them.

Documents that can be classified into categories can be accommodated with loose leaf folders, L type pparent clips, magazine boxes, etc., or placed on the bottom of the cuff cabinet with hanging binder. If there is a vertical filing cabinet or ideal cabinet, it is also suitable for arranging hanging documents or magazine boxes that have been arranged.