Document Management System (Three)

The third chapter deals with the handling of documents. Eighth instruments can be classified into the following categories according to their confidentiality: 1..

An instrument that is extremely important and must not leak information to unrelated personnel.

2. secrets.

A document that is important and cannot be disclosed to any unrelated personnel inside and outside the company.

3. secrets.

An instrument that does not disclose content to persons outside the company.

4. is common.

Refers to non confidential documents.

If there are other important items such as questionnaires, it is another matter.

5. circulated.

A document circulated or conveyed within the company.

The handling principles of the ninth ordinary documents are as follows: 1., the director of the department or above is responsible for reviewing, answering, organizing and other necessary processing of the documents, or by specifying the subordinates to deal with the documents in detail.

2. if you encounter important or unusual matters, you must get in touch with the upper level supervisor in time and follow the instructions of your superiors.

3. all kinds of related matters must be discussed with the departments concerned before they can be disposed of.

The principles of handling tenth confidential documents are as follows: 1., confidential documents are handled by the responsible party or the parties themselves in principle.

The 2. name or pro Initiation document should be specified on the cover, and the key points and the names of the subjects involved should be specified on the cover and sealed by the sender.

The naming or pro Initiation document arrived at 3., opened by the person named on the envelope, and no one else can unseal it.

If a supervisor has the right to replace the person named in his post, he will not be bound by the provisions of this article.

The reading principles of the eleventh instruments are as follows: 1.. When a document is read, the reader must sign that it has finished reading.

If necessary, fill in the blanks of the instrument and fill in the opinions after reading and return to the supervisor of the document.

2., it is necessary for all the documents circulated in different departments to be attached to the "circulated registration form", and fill in the columns according to the "circulation registration form", and finally return the responsible persons.

If there are differences between the twelfth departments concerned with the departments concerned, if there are differences in the handling of opinions, the administrative departments will come forward for consultations. If they fail to reach a consensus, report or seek the company's leadership and decide by the company.