How To Classify Business Information

The classification of business information is to facilitate storage and search in use, and to improve the efficiency of information utilization. This is a technical activity, and it is also a basic skill commonly used by business secretaries.

Once you get the information, you can quickly set your seat and deal with the information according to the following methods.

According to the source of information, the sources of information are classified into main categories, such as international or domestic, and then molecules, such as industries or enterprises or departments, and must indicate source reliability and source channels. This is a reference for evaluating the authenticity and value of information.

According to the content of the information, we categorize it according to the information content and classify it according to the actual needs.

Classification itself is also a kind of screening and evaluation. Without screening, all income will undoubtedly increase the ineffectiveness of information and affect the attention and utilization of important information.

On the basis of practical needs, the original information can be compressed to different information bases to the greatest extent. It is clear and coherent and easy to find.

As mentioned above, content classification can also set up the main class and some classes according to the amount of information storage, forming two levels.

If you can directly make accurate judgments, some information can be directly placed on the seat. This method is similar to the information content classification, but only to each user, because the use of information may be varied. Any personal information can be classified and duplicated according to its actual needs. If the internal LAN is used, it can be classified into shared use, so that although the content is repeated repeatedly, users can be pferred on demand.

Information on time or time, such as enterprise historical materials, major activities and events, and the continuous updating of policy laws and regulations, should be adopted because time proves the evolution and development of events, and sometimes it is also the most convincing evidence.

According to the information density classification, the business information must be included in the scope of confidentiality besides the financial and technical information, especially those that will bring commercial value or the enterprise itself has spent a lot of manpower and material resources.

Not all business information needs to be kept secret, but once it is included, the importance is obvious.

The classification is classified into five categories: top secret, secret, secret, internal information, and public information, respectively, referring to confidentiality.

The specific division standards vary from enterprise to enterprise, and there are two categories of enterprises classified as classified and non classified. Such simple classification operation is more suitable for small and medium-sized enterprises, and the workload of business secretaries will also be reduced correspondingly.

Unless the special needs of enterprises, or simply as well, because in the specific operation, the more the more confidential, the more difficult to define.

In fact, according to the classified classification, it belongs to the main class. In its class, it should be further classified according to other classification criteria, like subclasses, otherwise it will still be confused.

No matter what kind of classification, it will involve overlapping or duplication of content. The simplest solution is to use computer technology to establish storage and classification query system. It is like a dictionary. Pinyin search is a set of operation methods. Radical search is a set of operation methods. The code is a set of operation methods, and the information content is the same. No matter which way you enter, you can find the information you need directly, quickly and accurately.