Proper Handling After Receipt Of Documents

After receipt of an instrument, it is necessary to deal with the collected documents according to certain procedures. These procedures include: signing, sealing and sealing the documents signed by the Secretary of the company. It is necessary to check and check carefully, and do the four "check": whether the receipt Department of 1 and Cha Qingxin is indeed the receipt of the Department in order to prevent the wrong input or wrong receipt; 2, check the number of the envelope and whether the number of the signer on the register is consistent; if 3, check whether the seal is damaged, whether the packaging is solid; 4, find out whether the number of registration documents is in line with the number of the actual documents. In

Secretaries of the Secretary of the people's Republic of China should write down the seal of a leader's "close" or "Pro start", which should be removed by the leader himself or by the person entrusted by him.

It is necessary to be careful not to tear up the sealed documents, to clean up the documents in the seals, and to check the completeness of the documents.

For important authors, the envelope must be kept.

Where the issuing organ of the sealed instrument is not clear, the date of issuance shall be specified according to the issuing organ and the date of the postmark.

Registration, registration, registration, statistics and subsequent use of the documents are convenient.

The form of registration is divided into three types: Book type, single form and card type.

The registration items include: order number, date of arrival, time of arrival, unit number, title, title, rank, number, contractor, sign, copy number, volume number, remarks, etc.

　　★ 分送　　分送的原則是：1、屬于方針性的，關系公司的指揮性文書或重大問題的請示、報告之類的文書，均應先送辦公部門負責人或公司領導審閱或處理；2、屬于單位日常事務性的已有明確分工的文書，或早有批示規定和有規可循的例行公文，按主管業務的分工范圍分送給有關部門或承辦人閱辦；3、分送給公司領導閱批的文書，要先填好“公文處理單”，連同文書一并送批；4、便函、請柬、介紹信、廣告、啟事等，不作登記，直接交具體負責人辦理；5、在文書份數少，閱辦閱知部門（或領導）多的情況下，應按先辦理、后閱知，先主辦后協辦，先正職、后副職的次序分別審閱處理。

In carrying out the circulated documents, the secretary should carry out spokes distribution for the axis, that is, a leader should read back directly to the Secretary, and then send it to the other leader after reading it, rather than direct the leader and leader to pass it through.

The establishment of the document is to refer to the Secretary's preliminary opinions or suggestions on the handling of the communication for reference.

In order to facilitate the inspection, the Secretary can send a summary card of the instrument (together with the official documents) in advance.

It is the leader's instructions to deal with the delivery documents.

Signed in the "official document processing" list of "leadership instructions" column.

Approve the scope, method and time of communication, or specify the Department, personnel and time limit, requirements, or propose specific measures and steps.

The batch should specify the name and date.

In accordance with the contents of the instructions, the Secretary will draw up the written procedure.

The Secretary shall refer to the Secretary in accordance with the requirements of the communication or the opinion of the leader in conducting the specific work or handling the complex text.

The handling of official documents can be undertaken by the recipient units or individuals, or by other units or individuals.

There are ways to convey, undertake special projects, respond to contractors and so on. Contractors should pay attention to timeliness, distinguish between hosting and co operation, and distinguish between duplicate and non duplicate texts.

To urge the Secretary to respond to the documents which must be answered and to supervise and inspect the documents in time according to the requirements of the time limit.

If we want to clarify responsibilities, who will be responsible for them, we can use the way of sending reminder, telephone or rush to do so.

The Secretary will mark the result of the official document processing in the "document processing form" or at the bottom of the end of the article. The contents include the contractor, time, result, contractor, method and date of the reply.