Management Methods Of Place Names Archives

Article 1 in order to strengthen the management of the place name files, ensure the integrity and safety of the place names archives, promote the scientific, systematic and standardized management of the place names archives, give full play to the role of the place names archives, and formulate these measures in accordance with the archives law of the People's Republic of China and the regulations for the administration of geographical names and the detailed rules for their implementation.

The second place names archives are the documents, charts, audio-visual materials, which have the preservation value and record the standard names of other geographical entities and other related information in the management of place names.

Third geographical names archives are the professional archives of place names management. They are an important part of the national archives. They are the foundation for the management of geographical names, the standardization of geographical names, and the study of geographical names.

The fourth national name archives work in the national archives administration department is under the unified planning, organization, coordination, unified system, supervision and guidance of the national archives administration department.

In archival business, they should be supervised and supervised by the superior place name authorities and the archival administrative departments at the same level.

Responsibilities: 1. To carry out the laws, regulations and principles of the state archives work, to formulate rules and regulations for the work of place names archives, and to organize and implement them; (two) to collect, collate, keep and place statistical names and related professional materials; (three) to guide and supervise lower level place names archives work, to carry out theoretical research on geographical names archives, to exchange experience and train business; to develop and utilize the information resources of place names archives, to edit the names of place names, to provide services for the work of geographical names and related parties; (five) to strictly keep state secrets, and to maintain the integrity and safety of place names archives. Fifth place name file management agencies.

The sixth place name materials are organized by the formation department, and pferred to the place name archives management institution or archival staff to centrally and uniformly manage. No individual can be taken as his own.

　　　　第七條 地名材料的歸檔范圍　　　　(一)地名調查(包括普查、補查和資料更新)的原始記錄、補充調查記錄和收集的考證材料等；　　　　(二)地名照片(含底片)等聲像材料；　　　　(三)地名普查成果表、地名卡片、地名文字概況、地名補查和資料更新成果表及地名圖的原始稿、審定稿、正本(成圖)；　　　　(四)《地名錄》、《地名志》、《地名詞典》及各種資料匯編的原始稿、審定稿、出版本和計算機軟盤；　　　　(五)本單位編印的地名刊物的審定稿和出版本；　　　　(六)地名譯寫書刊的原始稿、審定稿和出版本；　　　　(七)各種地名圖的審定圖和成圖。

　　　　第八條 地名材料的歸檔要求　　　　(一)地名材料應于每項工作告一段落或結束時整理歸檔；　　　　(二)地名材料以縣(市)、市轄區為整理單位，按照一名一卷的原則整理，并結合行政區劃和地名類別排列；　　　　(三)地名文字概況與地名表應裝訂成冊，地名卡片應裝入卡片柜或卡片箱、盒，地名圖應采用圖筒或專用柜等方法妥善保管；　　　　(四)地名照片、音像帶按照《照片檔案管理規范》、　　　　《磁性載體檔案管理與保護規范》的要求管理；　　　　(五)編譯出版材料按照《出版社書稿檔案管理辦法》的要求整理歸檔；　　　　(六)地名檔案永久保管；　　　　(七)地名普查成果、地名補查和資料更新成果應按《全國地名普查若干規定(試行)》和《全國地名補查和資料更新工作方案》的有關規定逐級上報。

The ninth place names archives will be pferred to the national comprehensive archives of the same level according to the relevant regulations of the state after the storage of certain names of the management authorities of the place names archives.

The tenth place names marked with accurate latitude and longitude should be classified as secret level. The list of names, names of geographical names and compendium of geographical names that have not yet been published should be used internally.

The eleventh secret places are mainly used by the Department of geographical names. When consulting non confidential files, they need to issue the unit's letter of introduction or personal valid certificate.

The twelfth place name file management institutions should establish the system of checking and borrowing the place names files. According to the classification of files, we should determine the different utilization scope, stipulate different examination and approval procedures, compile various retrieval tools, actively carry out the compilation and research work of archives, analyze the utilization effect of Archives, and sum up the advanced experience of promoting archives utilization.

The thirteenth place name Archives storehouse shall be equipped with necessary facilities and facilities, and has facilities for theft prevention, fire prevention, light protection, pest control and moisture-proof.

The competent authorities of geographical names at all levels should create necessary conditions for the management of geographical names archives, actively adopt advanced technology and gradually realize the modernization of the management of geographical names archives.

The fourteenth measures are explained by the Ministry of civil affairs and the State Archives Bureau.

The fifteenth methods are implemented from the date of promulgation.

The Interim Regulations on the administration of the national geographical names archives issued in May 5, 1983 shall be abolished simultaneously.