Generation Of Electronic Records

The history of modern science and technology shows that every major scientific discovery and technological innovation make people's understanding of the objective world leap. Every time the technological revolution makes people pform their natural abilities and promote the strength of social development to a new level.

Life events show that technology is the first productive force and a powerful driving force for social progress.

Since the birth of the first computer in 1946, only 50 years ago, computer technology has developed rapidly at an unprecedented speed. Both hardware and software have made many qualitative leaps.

With the rapid development of computer technology, the application of computers in the fields of politics, military, economy, culture and human life is becoming more and more common. It has become an indispensable tool for modern society and modern life.

Due to the further development and deepening of office automation, especially the combination of computer and communication technology, the information technology industry has formed.

In the past, official documents and books, drawings, graphics, images, documents and business information, which were formed and pmitted by paper, ink and photograph, could be carried out by electronic computers, resulting in electronic documents, e-books, electronic graphic images, electronic documents and documents, all of which belong to electronic documents.

Electronic documents with the value of archival preservation must be filed and protected.

Electronic files are archived and electronic files are formed.

Of course, electronic archives must be kept by the archives keeping department.

The management of electronic archives should follow the principles of archival collection, collation, storage, utilization, identification, statistics and so on.

But it is quite different from the paper carrier files. Its recording form is digital series.

Any electronic file, when using technology and equipment to record information content in magnetic materials or optical discs and other carriers, can never be separated from such technology and equipment. It can not exist alone from this generating environment and equipment. People can only recognize and use information and technology to record the contents and technologies of files.

The long-term preservation of electronic files is very difficult and requires constantly updated technology and equipment for protection.

Electronic file filing and electronic file management need technology and equipment. The life cycle of electronic archives is determined by the content of electronic files, and the existence of electronic archives life cycle depends on the life of the carrier, the life cycle of the software and hardware of the computer, and the consistency between the files contained in the carrier and the hardware and software platform of the computer.

Therefore, electronic archives management is an extremely complicated technical project. In this sense, electronic archives management can also be called "Electronic Archives Technology Engineering".

There are many kinds of archives, and the classification is more complicated. However, the form of records is more than two types, such as text, image record and digital record, and these two types will be interchanged with the needs of long-term preservation and development.

Only by recognizing the similarities and differences between electronic archives and paper carriers can we make correct requests for the management of electronic archives. We must adhere to the basic principles of archives management, and do not prevent our electronic archives from creating their own management methods, technologies and standards according to their own particularity.

Only in this way can we realize the need to emphasize the management of electronic documents and electronic records, and not relax the management of paper carrier files. It is possible for us to really attach importance to the electronic files while strengthening the management of the carrier files such as paper. We should fully develop all kinds of archival information resources and serve the society, so that the archival undertaking will continue to develop in an all-round way in the electronic age.