Management Of Audio-Visual Archives

(1) general rules and regulations, the first of these measures is to strengthen our company's audio-visual archives.

The audio-visual archives of our company refer to the historical records of the records, videos, photographs and films that are directly preserved in the social practice activities of the company.

The audio-visual archives are generally composed of two parts: tape, video tape, video tape, film (parent), photo (including negatives), etc.

The third audio-visual archives of the company are part of the whole company and must be centralized and unified by the record room.

The fourth collection scope of the collection of audio-visual archival data is 1., which reflects the results of the main functional activities of the company and the audio-visual materials of the problems; 2.'s audio-visual materials related to the major activities related to the company attended by leaders and famous figures at all levels; 3., the important meetings, meetings and interviews of the relevant personnel of the company and the audio-visual materials of the foreign affairs activities of the two.

4. relates to the audio and video data of our company and the rights and interests of the post and telecommunications system.

5. important audio-visual materials related to the company formed by other units.

6. other audio-visual materials with preservation value.

The fifth collection time of 1. shall be archived simultaneously with the files of other carriers in the archives department within one month after the formation. If there are special cases, the filing time can be appropriately extended.

2. archival departments should collect scattered and specific audio-visual materials of preservation value at any time.

The sixth collection requires 1. tapes, video tapes, video tapes, films, photographs (including negatives) and text descriptions to be collected in full, filed on time and established filing control measures.

Those who fail to file the documents in accordance with the regulations shall not be reimbursed for their formation expenses, so as to prevent loss. 2. accepts the original and original parts, and can receive duplicates under special circumstances; the contents of 3. audio-visual materials should be authentic, and the negatives, original and images, and replicas should be consistent.

The collection of seventh audio-visual archival materials is the responsibility of the 1. archives department to collect important audio-visual materials at any time. In the audio-visual materials collected by 2., all the major events involving the state and the posts and telecommunications departments of the whole country shall be submitted to the archives office of the general office of the Ministry of Posts and telecommunications.

The cost of the eighth audio-visual archives is charged. The cost of the audio-visual archives of each department or individual in accordance with the fourth provision of these Measures shall be paid by the financial department as long as the archival materials are filed to the archives according to the requirements and signed and approved by the record room.

(three) the sorting out of audio and video files, the collection of ninth audio-visual archives, including classification, composition, arrangement and cataloguing, making it easy to maintain and use.

The tenth audio-visual archives are arranged by the video recorder, and the archival department assists.

Eleventh classifications and numbered 1. photographs are classified according to age and question.

Photos belonging to one category are numbered in chronological order and fill in their negative numbers.

The negatives are numbered in the whole family.

Format: full number - serial number.

2. tapes, videotapes and video tapes are classified according to chronological questions and numbered according to contents.

A few records of the same content should be regarded as a file, a file number is compiled, and then the serial number is arranged in turn.

3. reference number in connection with other carrier files.

The format is (file form) grade number / file form.

The twelfth term of custody: the duration of storage should be determined according to the importance, time, name, reliability and validity of the content.

The basic contents of the writing of the thirteenth text descriptions include the reasons, the time, the place, the characters, the background, the author (the filer) and so on.

2. requests for writing instructions: (1) accurately reveal the contents of the archival materials, summarize all the information reflected, and indicate that the items are correct and complete; and (2) natural photographs of the photos (similar to the contents can be several sheets) to prepare the text descriptions.

Tape, video tapes and newspaper tapes are written in written form.

A set of audio-visual materials should be closely related to the text. It should be written in 3 words: concise and fluent; and (4) time expressed in Arabia.

The fourteenth format of 1. is written in horizontal format.

The format is photo / negative number - text description - see number - shooting time - producer.

2. 2. the format of tape, video tape and video tape.

Fill in item by item.

The fifteenth files require that 1. make up a number of audio-visual materials with common themes and make up the files.

The contents of the 2. volume: photos and negatives in the volume, fill in the contents of the catalogue in the form of natural Zhang, and fill in the contents of the volume in cassette units with cassette tape, video tape and video tape.

The 3. reference list is used to illustrate the collation and variation of audio-visual materials in the volume.

Sixteenth cataloguing and recording of audio-visual archives are carried out according to GB3792.5-85's rules of archival and cataloguing.

(four) the storage of audio and video files. Seventeenth audio-visual archives should be inspected before entering the library, and the necessary technical treatment should be carried out for those damaged.

The eighteenth storage conditions, the negative film and the film library temperature should be kept at 13-15 C, the relative humidity should be maintained at 35%-45%, the temperature of the photo should be kept at 14-24 degrees, the relative humidity should be kept 37.5%-67.5%, the recording temperature and the video tape temperature should be kept at 18-24 C, and the relative humidity should be kept at 40%-60%.

Nineteenth films, recording, video tapes and video tapes should be placed. The tape library must avoid the magnetic field above 30 oer. The spacing between the magnetic field box and the box should not be less than 3mm.

Twentieth photo archives of inventory are to be checked twice a year.

Twenty-first archived and archived audio-visual archives are not allowed to be revoked, extracted, cleaned, demagnetizing or altered privately. The destruction of audio-visual archives must be authenticated, obtained by the archiving units, and submitted to the competent leaders for approval and registration.

Twenty-second, establish and improve the statistical system of audio-visual archives, do well the statistical work of audio and video archives collection, removal, inventory quantity, storage, supply and effect.

(five) the development and utilization of audio-visual archives, twenty-third sets of retrieval tools for audio-visual catalogues, cards, etc., to facilitate the use of audio-visual archives.

In order to establish the audio-visual archives, we should use the system, strictly examine and approve the procedures, and determine the scope of utilization according to the confidentiality of the audio-visual archives. Twenty-fourth

Twenty-fifth patent audio and video archives shall be handled by the foreign units when they are used, and shall be handled according to the relevant provisions of the patent law of the People's Republic of China.

The patent proceeds that have been pferred to the archives shall be allocated to the original pfer units in principle, and the archives shall be charged for safekeeping.

The twenty-sixth original audio-visual files are generally not allowed outside the record room.

If there is a special need, it can be borrowed within a specified time after the approval of the competent leader.

The high utilization of audio-visual archives can borrow the duplicates, and the external units borrow or reproduce audio-visual archives, which are handled by the record room, and are charged according to the relevant regulations and paid services.

In case of damage caused by borrowing, the borrower is responsible for compensation.

Under the premise of not affecting confidentiality, each unit can make use of audio-visual archives to hold reports, exhibitions, edit comprehensive or thematic albums, videos, etc., and actively develop and utilize the existing audio-visual archives. Twenty-seventh.