Rules For The Custody Of Important Documents In The Company

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There are second kinds of important documents. They are divided into the following four categories.

1. The most important document (for everyday use).

2. The most important document (not commonly used).

3. General important documents (for everyday use).

4. General important documents (not commonly used).

The most important document is the document that is missing and will have a significant impact on the work. Generally important documents refer to documents whose importance is less than the former.

Commonly used documents are documents that need to be frequently examined and placed near the office desk in daily business. Non daily documents refer to documents that need not be frequently examined except for special situations.

Third safekeeping places. In case of emergency, the collection and storage places of important documents should be kept in accordance with the following regulations, but appropriate changes can also be made according to the nature, quantity and processing methods of the documents.

1. There should be material that is especially important to the company.

2. The most important document for each department's safe deposit department.

3. Basement storage is the most important document and the most important document commonly used in China.

4. The most important document in each branch's safe deposit is the daily use part of the general important document.

5. Custody at the scene (in all departments and offices) in proper ways.

When the superior has special instructions for safekeeping on the spot, the depository personnel shall take corresponding measures according to their instructions.

Fill in the form, form, number, number, form, name, form, number, number, number, etc., pfer procedure, name list, application form, form, nature, monthly report, daily report, record form, contact list, analysis report, periodic report, non periodic report card, record card, unit number, number of years of use, date of preservation, source of data and instructions for filling in form, form of audit process, abnormal expression, fourth categories of storage period, classification and duration of all kinds of important documents, and the place of storage.

When filing the preceding documents, the system files of the same content must be kept in accordance with the region, and the most important document should be the same.

When the fifth important documents are not stored, important bills or documents should be kept in the absence of other materials. There is no other document that can reflect their contents except the original. If the loss will cause serious obstacles to the work, it is necessary to make a special mark indicating its contents and handle other procedures for safekeeping in the safe place.

The sixth departments in charge of storage and pportation of important documents shall be responsible for the removal and collection of important documents. The departments in charge of the operations shall be responsible for the implementation and storage and storage of the important documents shall be undertaken by the general affairs department.

The departments in charge of business shall record the contents and location of their respective safekeeping documents and submit them to the general affairs department.

The general affairs department should take into account the usual usage frequency when placing documents.

The seventh pportation and collection hours are to be carried out when the documents of the competent departments are removed and collected.

But when the company has special instructions, it must comply with it.

1. When document processing is finished normally.

2. When there is a special emergency.

3. When issuing a declaration of emergency.

The location of the eighth warehouses in the warehouse, the location of the collection files in the warehouse, and the number of documents, shall be determined by the general affairs department.

In handling and collecting documents, attention should be paid to accurately placing files in their respective locations.

When the number of documents is large and the storage space is insufficient, it is necessary to consult with the general department in advance and ask for additional or altered storage places.

Ninth pieces of documents destroyed and disposed of for the expiration of the custody period may be destroyed by the general affairs department after consulting the leaders of the competent department.

The tenth article is pferred to the company. For important documents, when the company does not have special orders, it is not allowed to carry or pfer to the company in principle.

The documents of branch offices and factories can be executed in accordance with the above provisions except for third articles without special orders, and the documents of the expiry date shall be submitted to the general affairs department of the company.

Signature of issuer responsible person