Document Writing Skills

Therefore, before we start writing, we should first clarify the theme of the document, that is, the theme and purpose of the document, including the following:

1. What is the central content of the document?

For example, the improvement of related work. What is the current situation?

What are the problems, solutions and assistance matters? If requested, the higher authorities should be asked to answer or solve problems.

For example, whether the report is written in a special report or in a briefing, and the question reflected in the lower level is whether to write an instruction or a reply, or a notice with a prescribed nature.

For example, to report to the higher authorities, or to promote and introduce experience to the relevant units; to read to the leaders or departments concerned, or to convey to all personnel.

For example, is it to ask the other party to know, or to ask the other party to reply? It is for the receipt organ to carry out the execution, or refer to the execution, the research reference, the solicitation opinion and so on.

For example, to write a short notice or notice, generally do not need to collect materials and research work specifically. After making clear the main points of the document, you can write with a little thought.

But for the more complicated problems, we need to carry out specific analysis and induction. If we draw up long documents, draw up work plans, summarize work, draft rules and regulations, and write work instructions, we often need to collect relevant materials and carry out further investigation and research work.

The first is to collect and read related written materials; the two is to collect live materials in practice.

For example, for drafting the annual work plan of this department, we first need to review the work plan and work summary of last year, and refer to the similar work plan of advanced enterprises, and we should also study the situation faced by our department this year, the central tasks of this year, and the higher level requirements.

In short, the collection of materials and research is a brewing process, in order to grasp a comprehensive, large amount of material to understand all aspects of the problem, and then through analysis and thinking to create a leap in cognition.

The outline is the main content of the document to be written, and the main frame should be outlined so that the whole arrangement can be arranged before the official writing.

For a short length of documents, we can roughly arrange the structure of the document, what questions to write first, what questions to write in turn, and what are the main points.

A lengthy and more important document often needs to be drawn up in more detailed outline, including several parts of the document. Each part is divided into several questions, the topics and key points of each size problem, and what specific materials to use.

The outline of the text does not need much, nor does it need to be deliberated in the text.

Of course, there is no need for collective discussion or to give the outline for leadership review.

A document composed of two or more workers needs to work together to study the outline of writing so as to avoid repetition, disconnection or conflicting phenomena.

Two points in writing:

That is to say, we should command the material from the viewpoint and make the material serve the viewpoint.

Use materials to illustrate problems and to integrate materials and ideas.

In writing, we should pay attention to clear points, not ambiguous words, ambiguities, and words, but specious.

If the view is unknown, it will be incomprehensible.

Some documents only speak of opinions without practical materials, which will make people feel abstract and empty, lack of basis and unconvincing.

However, only listing materials without clear points will make people unclear what problems to explain, and not understand the intention of sending papers, especially the presentation of situation reports and work reports.

It is necessary to save words, shorten space and be concise and coherent.

Writing articles requires effort.

Since ancient times, good articles have to be revised repeatedly, and writing documents is also the same, especially important documents.

To see whether the theme is clear, whether the topic is focused or not, and whether the topic is deep.

To modify the document, we should take into account whether the views are correct and whether there are any problems.

Materials are the basis of documents, with correct views, and appropriate materials.

Modifying the structure of the document, including the revision of the overall structure of the document, will make the whole article more rigorous.

It is mainly to modify irregular statements, non-standard words and punctuation marks.