Document Processing System

In order to achieve

1. Division of labor

(1) the office is mainly responsible for the comprehensive reporting and issuing of official documents, as well as the undertaking, pressing, drafting, checking, printing and finishing work of the main leaders' speeches; responsible for the registration, numbering, printing, signing, sending, filing, filing and other work of official documents (letters), and other departments and departments shall actively cooperate with each other.

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(two) according to the work functions, departments and departments are responsible for the undertaking, drafting, proofreading, printing and finishing of special documents.

Two. Receipt processing

(1) receipt.

Foreign official documents are uniformly signed and downloaded by the office staff.

(two) distribution.

The office shall, according to the contents of the communication, combine the division of work of the leading members of the company, attach official documents, and timely distribute the leaders in charge and the instructions of the main leaders, do a good job in the registration of the leader's instructions, and send copies to the relevant departments (personnel).

(three) undertake.

After receiving the leader's instructions, the contractor should draw up the official documents in time, send the office to check, and send them to the company leaders according to the procedures.

(four) prompt.

The office shall handle the official documents issued by other departments in response to the instructions of the leaders.

The reminder of the leader's instructions should be reminded to pay attention to the time limit for the contents of the contents.

General articles are urged every 2 days. Urgent documents are urged at any time. The situation should be well documented and feedback should be given to the leaders at any time.

Three, official document system

(1) when drafting official documents by the Department (personnel), it is necessary to accurately understand the intentions of the leaders, understand the purpose and requirements of the official documents, conduct sufficient investigation and collection of the issues to be discussed in the official documents, and write according to the basic requirements for the drafting of the official documents.

(two) official documents shall be checked for official documents in the name of the company. Before the approval is sent to the leaders, the Department (personnel) should check the draft of the official documents to the office.

The contents of official document verification include:

1, policy and legal check: see whether it is consistent with the policies and laws and regulations of the party and the state; whether it is continuous with the previous policy provisions of the company; whether it is related to the relevant policy provisions of the relevant departments; whether the policy provisions are feasible.

2, content check: whether the theme is distinct, whether the material is true, whether the expression is accurate, and whether the content is complete.

3, text checking: whether the character is pure, the structure is clear, whether the punctuation is punctuated, whether the personnel, place, time, number, and quotation are accurate.

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4, format checking: whether the choice of literary genre is appropriate; whether the form is accurate; whether the style format is standardized.

Before the official document is printed, the office director and the contractor will check again.

The contents of the check are as follows: whether the approval procedures for the approval of the leaders are complete; see whether the format of the official documents issued by the leaders is in line with the relevant provisions of the document processing.

Four. Document issue

The uplink of the company is sent to the main leaders by the leaders in charge.

The downlink, parallel and general documents are issued by the leaders in charge, and the important documents must be sent to the leading leaders.

The issuing documents should clearly sign the words "hair", "consent" and so on, and signed by the issuer and marked the date of signing, using pen, signature pen or brush.

Five, official document circulated

The official documents circulated to the leader are sent according to the document delivery procedure, and the official documents circulated by several leading comrades should be delivered from the front to the rear according to the leaders' sorting.

Six. Dispatch processing

(1) proofreading, before the official issuance of official documents, the office shall be responsible for reviewing the formalities, types, formats and contents of the official documents, and determining the number of the document, the date of dispatch, the number of units to be delivered and the number of copies printed, and the registration of the documents.

(two) printing and printing official documents should be accurate, timely, standardized, safe and confidential. The general pieces will be completed on that day, and the urgent documents will be completed according to the prescribed time. The confidential documents should be printed in secret to prevent leakage.

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(three) the distribution should be timely delivered by the Department of official documents according to the distribution requirements, and the office shall cooperate with each other.

The documents that need to be refunded should be returned to the office as required by the departments and departments, and the archival documents and materials need to be filed.

Seven. Basic requirements for official document handling

(1) official document handling is related to the normal operation of the company's daily work. It is related to the leadership function of the company and the implementation of the company's work arrangements.

Therefore, the staff, especially the staff in the office, must be practical and realistic, and handle the documents in accordance with the requirements of the company and the rules of official documents, so as to make them accurate, timely, safe and confidential.

(two) strive to improve the quality of document handling.

To handle official documents, contractors must be conscientious, serious, careful, realistic, accurate and timely. The article strives for succinct, simple, solemn, standardized, continuous improvement, repeated pondering, and the quality is not up to standard.

(three) strive to improve the efficiency of writing.

Every link of official document processing must establish strict post responsibility system and working procedure. The staff should set up the idea of enthusiastic service, overcome the procrastination style, and do the job immediately.