Computer Etiquette

Computer is an important tool for our office work. Using computers and computer etiquette will also embody a person.

1. although it is the company's computer, but also have to take good care of, usually to wipe clean, do not use the white computer to black has not been brushed; when the screen is displayed, pay attention not to clean, wipe with a wet cloth, damage the screen; do not turn off the normal shutdown, do not have to leave; when the external connector, to quit normally, to avoid causing data loss, computer crashes and other failures.

2. surfing the Internet in a company, looking for content and information related to work, instead of viewing things by interest, violating the articles of association, and slowly lead to business outdated.

3. do not divide the public and private affairs, take a U disk, and then send personal computer data Copy to the company's computer. Later, the company's computer data Copyl will be sent to the personal computer. This phenomenon has been discovered by the company, and it must be resolutely stopped.

4. many companies do not allow their employees to play games or chat online on the company's computers, but some people are stealing from their leaders when they are not in use, or using the company's internal network to "laugh" and download pictures from websites, which are against labor discipline.

5. e-mail brings convenience to people, but also brings new problems in workplace etiquette.

We should all pay attention to the etiquette of e-mail, and don't let e-mail make jokes.

E-mail is a kind of professional letter, but there is no serious content in professional letters.

Especially in the business world, we advocate credibility, grasp the opportunity and cooperate division of labor, believe in customer first, and focus on communicating with customers to achieve the goal of promoting sales, increasing production and making profits.

But we often neglect the etiquette of e-mail. Some sloppy habits will not only cause employees to laugh, but also make jokes in front of customers.

In many of today's companies, e-mail is full of jokes, junk mail and personal notes.

The title should be outlined, and avoid using headlines that are ambiguous and romantic. For example, "Hey!" or "collect!" the main theme of e-mail is the main difference between e-mail and letter. In the theme column, the contents of the whole message are summarized in a few short words, which is convenient for the recipients to weigh the priorities of the mail and deal with them separately.

In particular, the reply to the letter, to re add, change the theme of the mail is to pay special attention to the link, it is best to write from the * * company mail, year, month, day so that the other party is clear and easy to retain.

The stylistic format of e-mail should be similar to the style of written conversation, with greeting at the beginning, but the choice of greeting is more free, like "hello" or "Hi", or just a simple form of address. The ending is also optional, such as "talk about it later", "wish you happy", and so on.

But if you write a more formal email, use the same style as a formal letter.

Start with "respectful" or "Sir / madam, Hello!" at the end of the ceremony, and use the format of "this / salute".

Content is brief and concise. For every email that needs to be answered and forwarded, be careful to write every word and sentence in e-mail.

Because the law now stipulates that e-mail can also be used as legal evidence, it is legal, so be careful when sending e-mail. If it is not good for the company, never write such quotations.

You must be careful when sending mail, and regularly review the e-mail you sent to assess its impact on business dealings.

Be sure to clear up the contents of the reply.

In California, Morgan, an expert in communication studies, said, "I have recently received an e-mail, including the names of twelve people who have been sent away. I really do not need to know these messages.

There is a good idea that the anonymous annex BC (CC) should be replaced by the anonymous annex receiver (memo) when sending the letter, or any unimportant or duplicated contents should be deleted before forwarding, for example, the theme, address and date of the abstract (memo to) part.

Pay attention to the skills of answering questions.

When answering the question, it is better to copy the related questions back to the answers, and then answer the questions.

Do not use the auto answer button, which will include all the contents of the incoming part to the return part. But do not reply to the word "yes" only in two words. It is too rigid and makes the reader unable to understand.

Call the recipient appropriately and sign the letter at the end.

Although the email itself has indicated which party to mail, who is sent to it, the name of the recipient and the sender is the necessary etiquette, including the name of the recipient at the beginning of the letter, and the name and address and telephone number of the sender at the end of the letter, so as to facilitate the recipient's future contact with you.

The more you are in a large company, the more you need to note your name in your email address, and add a personal signature bar at the end of the email.

People usually send mail to a large number of people, and open the mail box. You may find that half of the mail is not related to you. Deleting them is time-consuming and laborious. So before repmitting, you need to sort out the number of messages to the minimum.

If conditions permit, check your mailbox every day and reply to your email as soon as possible.

After important mail is sent, confirm by phone.

In addition, important confidential and sensitive topics do not use e-mail, because it can not guarantee strict confidentiality.

Avoid using the capital letters in English.

The email is so powerful that it implies that the sender is too lazy to use the correct grammar.

After all, this is still a form of communication. It is a professional courtesy to abide by the standard document rules.