15 Principles For Excellent Administrators To Improve Efficiency

Rule 1: make time.

Rule two: develop a fast sense of rhythm, not only improve

Rule three: learn to delegate.

Rule four: efficient conference techniques.

Rule five: develop a habit of tidiness and orderliness. 1. According to statistics, a company employee usually wastes 6 weeks of time every year to find things that are cluttered and scattered. Keep the table clean and tidy, and only use the documents and articles to be used on the table. All other documents and articles are stored in a fixed position before being used. 3, establish a good file system to facilitate archiving and checking.

Rule six: concentrate on the beginning and end. 1, don't let sudden thoughts and ideas affect the work at hand. You should record it and consider it at your convenience. 2, do a job before you start. Another thing is to avoid having no end. 3, a long time important project should be arranged in a large block of time to avoid intermittent work. Because it takes time to stop and rework, it takes time to adjust the mood, thinking and state, so that it can be done at a standstill.

Rule seven: simplify work flow 1, eliminate unnecessary tasks or steps; 2, combine certain tasks or steps; 3, synchronize two or more tasks or steps; 4, further subdivide tasks or steps; 5, reschedule workflow and use more effective methods of work.

Rule eight: do a good job and do it well next time. 1, all documents and materials will be dealt with only once by hand. One of the following actions can be taken: filing, executing, circulating, and abandonment. 2, remember that after reading, do not deal with it, leave it for the next time to read, repeat the work again, ensure the quality of the work and avoid the waste caused by rework.

Rule nine: Overcome Procrastination and do it now. 1, "people do not catch up with trains because they do not run very fast, but because they are late when they start late."

2, the things that should be done and not done are constantly giving people a sense of oppression, and the procrastinators are not at heart, so they often feel the pressure of time and make people lose their valuable time. 3, overcome the skills of procrastination, set up the completion date, and formulate specific plans; 4, arrange follow-up and set up rewards.

Rule ten: finish on the same day - make a daily working schedule, and make the goals and results clear every day.

Rule Eleven: to make good use of scattered time -- 1, to make a drop in the river, to use "minute" to calculate the time, people spend 59 times more time than "hour" to calculate time; 2, scattered time can be used to do piecemeal work, such as taking a car, waiting for others, can learn, think, read, update the work schedule, plan briefly the next action and so on; 3, the time that can not be used, only the time that she does not use.

Rule twelve: use time saving tools - 1, e-mail, telephone, fax, voice system, computer, etc.; 2, use the telephone should be straight to the point, long story short, before making a phone call should first list the main points of speech, so as to avoid omission; 3, when sending information to more than one person, e-mail should be used to avoid duplication of waste time; 4, improve the skills of using everyday computer software.

Rule thirteen: efficient reading method -- 1, purposeful reading; quick skimming and key detail combination; 3, summarize the key points, mark or take notes in the book, 4, avoid word by word reading; 5, simplify the office's circulated information.

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Rule fourteen: high quality and efficient sleep 1. Cultivate the ability to fall asleep whenever and wherever possible; 2, pay attention to sleep quality, do not only focus on the length of time; 3, use instant sleep during the day to maintain vigorous energy; 4, psychological training, self suggestion and physical and mental relaxation.

Rule Fifteen: lifelong learning - improving your skills through learning is a shortcut to improving efficiency.

1, long-term self-study, regular participation in various seminars; 2, collect information related to professional knowledge in various ways, update their knowledge structure; 3, develop the habit of lifelong learning.

Time management is a habit as well as a state of mind.

All successful managers have four common characteristics: 1, clear goals; 2, positive attitudes; 3, self motivation; 4, good time management.

To manage time well is to do the right thing and do the right thing.

Leaders and managers of small and medium-sized enterprises should manage their time well, that is, stick to your established goals and never give up.