Basic Requirements For Document Writing

　　 Document It belongs to a practical writing. There are some similarities with general articles in writing, such as requirements. have unity and coherence It is easy to read and understand. However, because of its nature, characteristics and functions, it is different from general articles, so the formulation of official documents has some special requirements. Based on this, there are basically the following requirements:

　　 First, correct views.

Official document is a tool to convey and carry out the line, principles, policies, laws and regulations of the party and the state. It is the embodiment of the party's basic line and national policies and laws, and the basis and weapon for publicizing the masses and organizing the masses.

The viewpoint must be correct, that is to say, the guiding ideology and content of official documents must conform to the basic line of the party and the policies and laws of the state, and must be consistent with the Party Central Committee in terms of ideology and politics. According to the standpoint, viewpoint and method of Marx's dialectical materialism and historical materialism, according to the general task and general goal of socialism with Chinese characteristics proposed by the Party Central Committee, we should observe the situation and analyze the problems and solve the problems at a global level. Whether it is the official document of the whole country, or the official document of local work, it can not be in the spirit of directing the party and the state. Conflict Contrary to. This is crucial. Any official document that contradicts the policies and laws of the party and the State shall be revoked and declared invalid by the higher authorities.

It should be pointed out that the business departments directly under the party and government organs, when issuing official documents, blindly emphasize the importance of the work of their departments and frontline, oversafeguard the interests of their departments and frontlines, and ignore the necessary interests of the frontline and other departments in the formulation and issuance, notification and formulation of the measures, resulting in contradictions and wrangling between departments or fronts, which has brought difficulties to the lower level executive departments. Therefore, the most important thing to write a document is to have global views The views should be correct, and they should not go their own way.

　　 Two, seeking truth from facts.

Seeking truth from facts is always advocated by Comrade Mao Zedong. It is the fine tradition of our party and the core of the party's ideological line. Whether the official documents of the party and government organs and their business departments reflect the spirit of seeking truth from facts, injustice is one of the important signs to measure the good content of a document. It also reflects the ideology, policy level and work style of a leading organ and a business department.

Seeking truth from facts is to have only books, not only to be honest, but also to be honest. The report on the work must be true. One is two, the other is two. No falsehood, bullshit, empty talk, happy returns, worries and worries, no pragmatism, no leadership, no leadership. To make decisions, we should follow the objective development rules of various work, set out from the actual situation, and have definite aims, so that the issued documents are truly practicable. From the daily contact of the official documents, we do not insist on seeking truth from facts. For example, I heard that superiors should support poor families and implement preferential policies, so they stressed too much difficulties in their reports. They heard that superiors should sum up their typical experiences and pick them up well. When summarizing their work, they said that their achievements were not limited to words and phrases, and they spoke only a few words, and a few brushed them. If there were problems in the work, when the superiors demanded to investigate and deal with them, the report situation was understatement, vague, shy, or even falsehoods. The emergence of these problems has not only promoted the seriousness and authority of the official documents, but also promoted the trust of the lower level organs and the cadres and the masses. Since the third Plenary Session of the 11th CPC Central Committee, the Party Central Committee's reports, resolutions, decisions, directives and communiques have been welcomed by the masses and carried out smoothly. The most fundamental reason is that these documents fully reflect the spirit of seeking truth from facts. In a sense, seeking truth from facts is the life of official documents.

　　 Three, accurate and timely

Since official documents are written to solve specific problems, we need to accurately reflect and express objective reality on the basis of seeking truth from facts. From the idea of writing to writing, it is necessary to think carefully and strictly and strictly. In particular, we should be clear about our attitude, be clear about our views, be clear about our views, not equivocate and equivocate. Besides, quotations, numbers, names, place names, official names, names of things and punctuation marks must be carefully checked to avoid errors and discrepancies. From the overall structure of official documents, it is also necessary to have a consistent and reasonable level in order to ensure that the facts they reflect are complete and accurate.

While accurately reflecting the actual situation, whether documents can be timely is related to work efficiency and sometimes even to the big problem of success or failure. Document preparation must be timely and timely, and no delay or delay should be allowed. For urgent documents, it is necessary to seize the opportunity to complete the task of writing. The instructions should be issued in time. Not only that, we must write timely and grasp the key timing for documents reflecting daily situation and guiding work. If the notice is not released until early summer, the plan for the first quarter will be lost. Moreover, the experience summary of a job can not be popularized in time and lessons learned in a long time. The timeliness of official documents is a problem that can not be ignored. This is also the basic requirement that must be achieved when the text is written.

　　 Four, concise and vivid

Official document is a tool for doing business. It does not need to describe fine works like literary works, nor does it need to be as long as academic theories. It requires simple and clear writing, easy reading and convenient handling. The length of official documents is not a standard for judging good or bad, but the quality depends on the quality. For this reason, the preparation of official documents should be concise, clear and clear, and the narrative should be concise and concise. The space should be tight. Comrade Mao Zedong once said in the article "the eight Party of the opposition party": "everyone is busy with work. The article is too long. Who will see it?" In his article on the establishment of the reporting system, he has made specific requests, which stipulates that "the contents of the comprehensive report should be concise, the text should be concise, and the problems or disputes should be pointed out". To achieve these requirements, we need to get straight to the point, straightforward, short and quick, concise language, do not wear boots and caps, empty words and endless words, and do not be boundless and boundless.

Of course, the official document should be concise and straight, not straight, not fully lined up in the necessary language. That is to say, in order to improve the expressiveness and persuasiveness of official documents, we should give full consideration to the liveliness of official documents. Vividness is to use some concrete images in abstract discourses, so as to add color to the article. The readers feel refreshing and refreshing. Official documents should be vivid, not only requiring words and sentences to be grammatical, but also have certain rhetorical skills. Generally speaking, the language of official documents focuses on narration and reasoning rather than depiction of lyrics. The structure of official documents is in direct narration, usually without flashbacks, narration and suspense. However, it is necessary to pay attention to rhetorical skills in official documents. Some witty phrases are used accurately in official documents. They all have the effect of finishing the finishing touches, making the words and phrases of official documents more lively and attractive, thus highlighting the theme of official documents and enhancing the effect of official documents, such as "big pot" and "feeling the stones crossing the river". Another example is that the masses described the difficult situation of the countryside before the third Plenary Session of the 11th CPC Central Committee, that is, "the cadres are not tired, the masses are suffocated, the kitchen is short of firewood, and the Kang is broken." These words are popular, real and vivid. Concise and comprehensive It is thought-provoking. When used properly, it will add color to the content of the document and have a taste.

　　 Five. Body code

The style of official documents includes the style, structure, additional markup and file format of official documents. To write a document must conform to the prescribed form and not be innovative. No matter whether uplink, parallel, downlink texts or documents issued to the masses should be written according to the requirements of the languages and the prescribed format. It is necessary for official documents to be written in line with uniform rules, which is necessary to ensure the integrity, correctness and effectiveness of official documents. Because only formal standardization, complete structure, and clearly marked documents can ensure the utility and efficiency of the operation. At the same time, it is also convenient for filing. In the future, office automation must be realized, and office automation is based on the standardization of document processing. Documents that conform to official documents are the basis for standardization of document processing. Therefore, clerical staff must be required to write different parts of the full document structure according to the requirements of the official document format.

　　 Six. Pay attention to the use of writing materials.

The writing materials of official documents include two parts: the carrier materials of official documents and the handwriting materials of official documents. It is necessary to use unified printed paper with fixed format to write the official document, and not to pick up any paper at random. Because the size of paper is different and the format of writing is varied, it is not easy to examine, modify, and archive in the future. Every organ should prepare standard paper for clerical staff. According to the uniform regulations of the state, the paper type shall be left with sixteen sheets of paper (190 x 265 mm), leaving a binding line on the left side and horizontal writing. The front page should include: the main sending office, the copy office, the drafting department and the drafting person, the issuer, the countersigned office or department, the number, the number of printed copies, the attachments, the date of issuance, etc., so as to facilitate the filling of items one by one. The spacing of the text should be appropriately relaxed, leaving room for modification. The format and items of paper can be designed and printed according to the actual needs of the organization.

When writing, the typeface must be neat and clear, not scribble; pay attention to the use of standard typefaces, and do not create simplified characters. The revision office should be clearly defined. If there are too many changes, the manuscript is too chaotic to be copied again, so as to facilitate checking the printing and proofreading work.

The quality of paper used in official documents is directly related to the quality of document handwriting. It not only affects the reading and utilization of official documents directly, but also determines the life span of documents and archives. Because the document not only has the conveying intention, but also has the practical function of dealing with public affairs, and it also provides the historical role that can be used to explore and utilize the work in the future. That is to say, the vast majority of documents formed in the work of a government need to be archived and preserved once their actual execution effectiveness has been completed or disappeared, and even many important documents must be preserved for a long time or permanently preserved. In this way, when we want to write a document, we should first consider what kind of paper to choose as a carrier material, so that it will be convenient for long-term preservation or permanent preservation of official documents.

The selection of official document materials includes the selection of Party and ink. Brush and pen should be used as much as possible, and pencil and ball pen should not be used.

The main components of ink and ink are carbon. The handwriting is water resistant, heat resistant, and is not easy to fade. It is suitable for long term preservation. The blue ink in ink is mainly composed of ferrous ferric and gallic acid. After oxidation, it becomes insoluble black high valent iron. It can make ink ink black, durable and easy to preserve.

Pure blue ink and red ink belong to organic dye ink, and their writing is bright but not durable. Therefore, ink, blue black ink and carbon ink should be used in writing documents, and pure blue, red ink and other inferior quality ink can not be used. Copy the manuscript and print documents without using carbon paper. All these, clerical, secretarial and archival staff must pay attention to, and the developers of document should pay special attention to these problems.