Public Elected Official Document Writing: Distinction Between Common Official Documents And Styles

Study Document Writing The first step is to be able to distinguish what kind of style is under what circumstances. First, we need to classify several styles that have been learned. There are several pairs of important differences between the 14 styles commonly used in party and government organs: requesting and reporting, communiques and announcements, notices and announcements, directives and opinions, resolutions and decisions.

1. the key difference between requesting and reporting is the difference between time and tone. Asking for instructions is the tone of asking for permission. It occurs in advance, and the report is a statement of mood and writing time.

Two bulletin The difference between the announcement and the announcement is that the scope of the contents involved is different, the announcement is to inform the individual events, and the bulletin covers the events and results of the events, which are generally more complicated than the announcement events.

3. the difference between announcements and announcements is that the scope of announcements is greater than that of notices, and the events involved are more important.

4. directives and opinions are guidance documents. The difference is that the instructions are the superiors. subordinate And the direction of opinions is unlimited.

5. the difference between the resolution and the decision is that the matters adopted by the resolution should be more macroscopic and the general resolutions should be adopted by the conference.

6. other types of writing, such as meeting minutes, are specifically related to meetings; the reply is presented in pairs with the request; notification and notification are more common in daily life; letters are widely used, especially between non subordinate organs; orders must be both upper and lower, and have strong authority.

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[pithy formula]

The new standard of "official document format of Party and government organs" GB/9704-2012 instead of "official document format of state administrative organs" can be summed up as follows:

Theme words are no longer marked: delete key word format elements.

Emergency emergency left upper corner: top level and emergency level changed from upper right corner to left upper corner.

Signature of the seal should be complete: increase the signature elements of the issuing organ.

Number for written date: Arabia date number for written date

Document number is indispensable: increase page format elements

[revised content]

This standard is amended according to the relevant provisions of the state administration organ's official document processing method promulgated by the general office of the State Council. GB/T 9704-1988 is amended.

This standard is revised as follows: GB/T 9704-1988.

(1) change the original standard name "official document format of state organs" to "official document format of State Administration";

(2) delete the preface of the original standard;

(3) deleting some narrative explanations in the original standard which are not related to the format of official documents.

(4) the size of official document has been greatly adjusted, and the international standard A4 paper has been used as paper type; and the corresponding explanation of the 16 opening paper in China has been deleted.

(5) the margin size of official paper has been greatly adjusted.

(6) without the identification domains, the sequence of elements in the three parts of the official eyebrow, the main body and the edition will be explained in sequence.

(7) increased the main technical indicators of official documents.

(8) increased printing and binding requirements;

(9) increased the number of pages per page and the number of words per line and the font and font size of various elements identified.

(10) the main document style has been increased.