Business Contacts Pay Attention To Facsimile Etiquette

< p > at present, in business contacts, it is often necessary to deliver some important documents, materials and charts to the contact objects in different places.

The traditional way of mailing letters is difficult to meet this requirement.

Against this background, fax came into being and became popular in the business world.

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< p > fax, also called facsimile telegram.

It is a modern way of communication through the photoelectric effect, through the facsimile machine installed on the ordinary telephone network, sending or receiving foreign documents, letters, data, charts and photographs.

Nowadays, fax machines have long been popularized as one of the indispensable office equipment in domestic business units.

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< p > the main advantage of using facsimile communication is that it is easy to operate, delivers very fast speed, and can pmit authentic traces including all complex patterns.

The main drawback is that the automatic performance of the pmission is poor.

Sometimes its clarity is difficult to ensure.

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< p > business people must pay attention to the following three aspects of etiquette when using facsimile communication.

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< p > first, it must be lawfully used.

The state stipulates that when a self insured unit or an individual is using his own fax equipment, he must strictly abide by the relevant requirements of the telecommunications department and seriously perform the necessary procedures, otherwise it is illegal.

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< p > specifically, before installing or using fax equipment, it must be licensed by the telecommunications department and handle all the relevant formalities, and it is not allowed to install and use the fax equipment privately.

The fax equipment installed and used must be provided with the official approval and entry permit issued by the telecommunications department.

If you want to install and use facsimile equipment directly imported from abroad, you must first go to the Department designated by the state for registration and testing, then you can go through the procedures in the telecommunications department.

During the period of the use of the self provided fax equipment, it is necessary to pay the service charge to the telecommunication department every month according to the regulations.

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< p > Second, we must get the right way.

Communication with fax equipment must be standard and standard in specific operation.

Otherwise, the effect will be affected to a certain extent.

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The fax numbers of P or myself should be correctly and accurately reported to their important contacts.

Generally speaking, fax number is an important part in business card.

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< p > the fax numbers for the main contacts must be carefully recorded. In order to ensure foolproof, it is best to notify each other before sending a fax to the other party.

This is a reminder to the other side, and not to send the wrong fax.

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< p > when sending facsimile, it must operate according to the regulations, and aim at improving clarity.

At the same time, we should also pay attention to making the contents concise and concise, so as to save money.

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The fax equipment used in units < p > should be arranged by the special person.

When no one is present and if necessary, it should be automatically received.

In order not to affect the work, the unit's fax machine should try not to use the same line with the office phone.

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< p > Third, must be used according to courtesy.

When using fax, business people must keep in mind the problem of maintaining the image of individuals and their units.

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< p > when sending facsimile, it is necessary and necessary to give greetings and acknowledgement.

When we send documents, letters and materials, we should keep this in mind.

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< p > outside the business, it is necessary to use the public facsimile equipment to pay for the fax machine set up in the business office at the time of paying the bill. In addition to completing the formalities and preventing leakage, staff must also be treated with courtesy.

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< p > when people use fax equipment, the most important thing is its timeliness.

Therefore, after receiving the fax from others, we should inform the other party in an appropriate way at the first time, so as not to worry about the other party.

When you need to handle or pfer or pmit facsimile sent by others, you must not delay the time and delay the other party's important matter.

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