Public Basic Knowledge Of Civil Servants In 2014: Principles For Official Document Writing (1)

In 2014, the civil service examinations in various provinces and cities were over. The New Oriental online civil service examination channel collated the real questions and answers and interview materials of the civil service examinations in various provinces and cities in 2014 for reference of candidates. In addition, the channel has compiled test data for the examinees who have not yet been tested provinces, information on preparation for examination, current affairs and other information, so as to help candidates successfully prepare for the examination.

Principles of official document writing

First, Document Basic requirements for writing

(1) combination of "law"

The combination of "law" requires that the contents and forms of official documents and the procedure of official document formation must be in line with the party and state's line, principles, policies and laws, regulations and relevant provisions, and it is legitimate.

(two) seeking truth from facts

Seeking truth from facts requires that the content of official documents be able to adhere to the principle of seeking truth from facts and conform to objective reality, objective laws and practical needs.

(three) fit

First, the style should be correct, and the theme can be expressed clearly, clearly and directly.

(four) concise

The language requirements of official documents are accurate, dignified and concise.

(five) rigorous

Strictness means that the structure of official documents must be strictly and orderly.

(six) accurate

To achieve the accuracy and accuracy of official documents, two points must be achieved: first, the connotation of words is exactly the same as what they want to express; second, appropriate and explicit restrictions should be made on the extension of words.

(seven) specification

Normalization is also a notable feature of official documents. Official documents are not only strict in formatting, but also conform to grammar and logic rules in the use of language and symbols.

(eight) complete

Integrity requires the integrity of the document structure without omitting any essential content, so as to eliminate the uncertainty of the document in specific issues.

(nine) clarity

It is clear that the handwriting on various manuscript texts should be clear, and the font should be standard and neat, so as to avoid misunderstanding of the official receiver because of unclear writing and confusion.

(ten) durability

Durability, that is, materials required for official documents (written documents, including paper and handwriting materials), should be durable, in order to ensure that documents can not only give full play to the current execution effectiveness, but also make them easy to collate as a historical record after being spanlated into archives.

Two. Rule of writing

Rule of writing refers to the rules and guidelines that should be observed by the relevant departments in the state when stipulates the passage, in terms of quantity, relationship, direction and manner.

(1) the objective necessity of observing the rules of writing

The rules of the text can strengthen the control of the process of writing, ensure the accurate spanmission of documents, and improve the speed and efficiency of document delivery. The rule also simplifies official documents, simplifies the delivery process of documents, and improves the efficiency of official document processing and the whole organ.

(two) the basic contents of the rule of writing

1. according to the affiliation and the terms of reference of the organs, it is accurate.

2., choose the suitable way of writing, generally do not cross the line.

3. correctly select the main sending office and the copy office.

4., adhere to the principle of separating the party from the government.

5. when issuing a joint document, the issuing organ shall be "the same level organ".

6. lines must be negotiated before the relevant issues.

7. strictly control the number of official documents and simplify the formalities.

Three. Language features of official document writing

Official documents, like other articles, express their thoughts and contents in language. Therefore, there are many common characteristics between official document language and other article languages, but the particularity of official documents determines that it must be concise, clear, solemn and simple.

1. succinct, concise and comprehensive. Jane, that is concise, avoids stacking: comprehensive, that is, complete generalization.

2., it is clear, clear and clear.

3. solemn, dignified and solemn. The written language of standardized use of documents avoids oral, dialects and vernacular.

4. plain, simple and plain, easy to understand. Written language is mainly used to describe, explain and discuss, using objective introduction, accurate judgement of modifiers, generally do not use description, lyric, do not use literary language that gorgeous rhetoric and exaggerated fictions.

Four. Writing procedures for official documents

(1) preparation before official document writing

The contents include: 1., make clear the purpose of writing. 2. identify themes. 3. choose a language. 4. investigate and collect materials. 5. choose expression.

(two) compiling manuscripts

The contents include: 1. the structure of arrangement. 2. outline the outline. 3. writing manuscripts.

(three) review and amendment

The process of reviewing and revising is to start by revising the revisions by the author himself, organizing the discussion for the important manuscript, and finally submitting the draft to the leader and the comprehensive office department.