How Do Foreign Trade Personnel Write Orders In English?

Foreign trade correspondence: how to write orders in English

One

Order (order) is a requirement made by the buyer for the supply of specific quantities of goods.

At this point, the strangeness between the two sides of the paction has been eliminated. It can be said that the contact obstacles and difficulties have already passed.

Attention should be paid to the following points when writing a letter of order.

(1) the intention of ordering is directly explained at the beginning.

(2) the order letter should generally include: the name, quality, quantity, packaging, price terms, payment terms, and documents required by the other party.

(3) the content must be accurate and clear.

No matter the price of the commodity or the specification of the commodity, it should be accurate, otherwise it will bring unnecessary loss and trouble.

The seller must confirm the receipt of the order email.

If the seller is unable to provide the goods that the buyer wants, it is best to introduce some suitable alternatives. If the price and specifications of the goods demanded by the buyer change, the seller raises the counter-offer and advises the buyer to accept it. However, it should be noted that when writing a letter of refusal to accept the order, it must be very careful and leave room for future possible pactions.

Two

(1)

Subject: An order

Gentlemen:

The price quotes contained in your E-mail of May 202002 gained favorable gained

We would like to order the following items consisting of various colors

Large 2000 dozen

Medium 4000 dozen

Small 2000 dozen

As the sales season is approaching, the total order quantity should, order, China, China, China, Japan, China, China.

Please confirm the order and E-mail a shipping schedule.

Sincerely,

Xxx

Theme:

Gentlemen:

E-mail quotations were well received in May 20, 2002.

I want to choose shirts of various colors, styles and breeds as follows:

Large 2000 dozen

Medium 4000 dozen

Trumpet 2000 strikes

As soon as the sales season is approaching, all the goods should be boarded in July.

Full irrevocable letter of credit will be issued at that time.

Please confirm the order and e-mail the shipping schedule.

Sincerely, XXX

(2)

Subject: Out of Stock

Dear Sir,

We thank you for your Order No.222 received this morning for 8000 morning,

At present we have no stock of shirts in the size the, the first, the second, the third, the second and the third.

Yours faithfully,

Xxx

Subject matter; shortage.

Dear sir,

We have received your order No. 222 this morning and ordered 8000 dozen cotton shirts. Thank you very much.

But I am very sorry to disappoint you.

At present, we have no stock of the shirts you need, and will not be delivered in at least 5 weeks.

In the meantime, you can buy Shirts from other places, and if we fail to purchase them, we will inform you as soon as new freight arrives.

3. typical sentence patterns

A.We have pleasure in sending you an order for Cosmetics.

We are pleased to send you an order for cosmetics.

B.We want the goods to be of exactly the same quality same

We hope that the quality of this order is exactly the same as that before.

C.Please supply... In accordance with the detail in our order No..

Please take our order.

Order No.

D.This is a trial order. Please send us 50 sets only so so order.,

Trial booking 50 sets, so as to develop the market if successful, and then will be a large number of orders.

E.This order must be filled within five weeks, otherwise we will, otherwise

This order must be delivered within 5 weeks, otherwise we will have to cancel the order.

F.We hope our products will satisfy you and that you will you

We hope that our products will be satisfactory to you and will come back to you later.

1. stylistic introduction, in foreign trade, enquiry, also known as inquiry (inquiry or enquiry), is the inquiry made by the buyer or buyer to the other party for the goods to be purchased or sold.

Enquiry is the starting point of a paction, which can be divided into:

General enquiry (a general inquiry): for general information, such as: a catalogue, price list or price list (a price-list or quotation sheets), sample (a sample), picture, etc.

Specific enquiry (a specific inquiry): specifically asked about the name of the commodity, specification (the specifications), quantity (the the), unit price (

CIF...

(the time of shipment) and payment method (the terms of payment).

Generally, inquiries are issued to sellers, and buyers generally understand sellers' general merchandise information through inquiry letters.

Using E-mail to write enquiries, you need not be too polite to write, but only need to be specific, concise and well chosen.

Some enquiry letters come straight to the point, giving a direct explanation of the order plan, hoping that the other party will give some preferential terms. Some enquiry letters are not allowed to place orders in the form of information seeking, so as to avoid obstacles that may arise in future pactions if the result is not ordered.