OA System: From Document Management To Knowledge Management

20 years later, the application concepts and functions of document management have made considerable progress, more comprehensive, detailed and intelligent.

In Alex Hua Tian power and other excellent OA systems, it also embodies the application thought of knowledge management.

But frankly speaking, the application of knowledge management is only a small part of the knowledge management system, which is mainly embodied in the management of explicit knowledge based on documents, and the centralized preservation, sharing, retrieval and updating of all kinds of knowledge documents.

In other words, enterprises that can do this well are already very good and very good.

In the Alex Hua Tian power OA system, document management is a comprehensive module, which includes knowledge management, Download Center, electronic periodicals, rules and regulations, network hard disk, report center, and so on. Their usage is generally similar, but with different emphasis, users can use it flexibly.

There are two sources of documents in these modules, one is a variety of documents uploaded separately, including electronic documents and scanning parts, and various pictures or videos. The other is to store the important forms, notices, announcements and other information in the OA system directly, so that they can be used later.

There are two key points in document management in OA system. One is whether we can guarantee safety, and the two is how to make effective use of it.

As for security, excellent OA systems are able to control documents strictly and carefully. For example, in Alex Hua Tian power OA system, each folder and file can be set up to modify, delete, update, access, download and other privileges. Users without permission can not perform related operations or access related documents.

In addition, the system also provides log query function, which can track every document's access and modify records.

For the effective use of documents, Alex Hua Tian power OA system provides support from a technical point of view.

It allows users to freely set multiple types of subdivision directories, so that relevant personnel can quickly find useful documents.

At the same time, it also provides full-text search function. It can not only query through the title of the document, but also directly search the contents of the document, compare the content according to the query keywords, and find the required documents.

In addition, the Alex Hua Tian power OA system also provides a reminder function. When the document is added or modified, it can automatically send a message reminder to the relevant personnel so as to keep abreast of it.

Users can put the document management module on the front page of the OA system, so it is very convenient to use various documents.

Referring to document management, many people will think of document management standard system in ISO.

The document management function in the excellent OA system is also reflected.

The standard system of document management.

For example, enterprises are changing.

When many people operate the same document, it is usually difficult to control and manage the modification records.

Alex Hua Tian power provides the version control function in OA system. It can automatically record the modification time of all documents, modify the information of people and historical editions, so as to facilitate subsequent problem handling, and provide a powerful tool for enterprises to realize ISO documentation.

The last thing to say is whether it is

Or knowledge management, the biggest obstacle in application practice is not the lack of effective management tools, but the lack of effective management system and strong implementation.

OA system provides a concise and practical document management tool. Whether it can be used well, the key lies in the system and implementation factors.