Document Management Responsibility Of Supervision Unit

Document management responsibilities of supervision unit:

1) a special person shall be responsible for collecting, collating and archiving supervision materials. In the project supervision department, the supervision of the supervision materials shall be the responsibility of the chief supervision engineer, and the specific person shall be specifically implemented.

2) supervision materials must be collated in a timely manner, real and complete, and classified in an orderly manner.

3) in accordance with the stipulation of the entrusted supervision contract, it shall accept the entrustment of the construction unit, supervise and inspect the formation, accumulation and filing of the engineering documents.

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4) compiled

The number of submissions, the contents of submission, and the time of submission should be compiled according to the requirements of the current "Filing Rules for construction project documents" and the management departments of urban construction archives.

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The supervision files required by the Archives Department of the supervision company shall be provided by the project supervision department in accordance with the requirements of the code for supervision of construction projects.

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20 years later, the application concepts and functions of document management have made considerable progress, more comprehensive, detailed and intelligent.

In Alex Hua Tian power and other excellent OA systems, it also embodies the application thought of knowledge management.

But frankly speaking, the application of knowledge management is only a small part of the knowledge management system, which is mainly embodied in the management of explicit knowledge based on documents, and the centralized preservation, sharing, retrieval and updating of all kinds of knowledge documents.

In other words, enterprises that can do this well are already very good and very good.

In the Alex Hua Tian power OA system, document management is a comprehensive module, which includes knowledge management, Download Center, electronic periodicals, rules and regulations, network hard disk, report center, and so on. Their usage is generally similar, but with different emphasis, users can use it flexibly.

There are two sources of documents in these modules, one is a variety of documents uploaded separately, including electronic documents and scanning parts, and various pictures or videos. The other is to store the important forms, notices, announcements and other information in the OA system directly, so that they can be used later.

There are two key points in document management in OA system. One is whether we can guarantee safety, and the two is how to make effective use of it.

As for security, excellent OA systems are able to control documents strictly and carefully. For example, in Alex Hua Tian power OA system, each folder and file can be set up to modify, delete, update, access, download and other privileges. Users without permission can not perform related operations or access related documents.

In addition, the system also provides log query function, which can track every document's access and modify records.

For the effective use of documents, Alex Hua Tian power OA system provides support from a technical point of view.

It allows users to freely set multiple types of subdivision directories, so that relevant personnel can quickly find useful documents.

At the same time, it also provides full-text search function. It can not only query through the title of the document, but also directly search the contents of the document, compare the content according to the query keywords, and find the required documents.

In addition, the Alex Hua Tian power OA system also provides a reminder function. When the document is added or modified, it can automatically send a message reminder to the relevant personnel so as to keep abreast of it.

Users can put the document management module on the front page of the OA system, so it is very convenient to use various documents.

Referring to document management, many people will think of document management standard system in ISO.

The document management function in the excellent OA system also embodies the standard system of ISO file management.

For example, for a company's changeable document information, when many people operate the same document, it is usually difficult to control and manage the modification records.

Alex Hua Tian power provides the version control function in OA system. It can automatically record the modification time of all documents, modify the information of people and historical editions, so as to facilitate subsequent problem handling, and provide a powerful tool for enterprises to realize ISO documentation.

Finally, it is necessary to point out that the biggest obstacle in the application practice is whether the document management or knowledge management is not lack of effective management tools, but lack of effective management system and strong execution.

OA system provides a concise and practical document management tool. Whether it can be used well, the key lies in the system and implementation factors.