Document Writing: Writing Format Of Letter

I. concept of letter

As the only parallel language in official documents, the scope of application is quite extensive.

In the direction of writing, it is not only possible to write articles between parallel organs, but also to write texts between organs that are not subordinate to each other, including higher authorities or lower level organs.

In terms of the applicable content, it can not only be used in the work of mutual consent, inquiries and replies, but also may ask the competent authorities to approve matters, ask specific matters to the higher authorities, and may also apply to the higher authorities to answer questions or request for approval of the lower level organs, and to urge the lower authorities to report matters, such as reports, materials, statistics, etc.

In addition, the letter may sometimes be used for minor additions or corrections to a primary document by a higher authority.

But this is not the case.

Two, the characteristics of the letter

(1) communication.

The letter plays a communication role in coordinating the work, asking questions and answering questions among different subordinate organs, and fully displaying the functions of parallel languages. This is the feature that other documents do not possess.

(two)

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It is manifested in two aspects: first, flexible relationship between lines.

The letter is a parallel document, but in addition to parallel lines, it can also restrict the uplink or downward text, and there is no strict relationship between other languages.

Two, the format is flexible. In addition to the main letters of the state's higher authorities, other general letters are more flexible and convenient according to the format and requirements of the official documents. They can also be done in accordance with the format and requirements of the official documents.

You can have a front page or a front page, not a text number, or even a title.

(three) unitary.

The main content of the letter should be characterized by a single nature, and only one letter should be written.

(1) according to the nature, it can be divided into two types: official letter and memorandum letter.

Official letters are used for official business dealings between government departments and units.

A letter is not a formal document. There is no official document format. It can not even be headlined. It does not need to issue a name. It only requires the name, time and official seal of the organ at the end.

(two) according to the purpose of publication.

The letter can be divided into two kinds: sending letter and reply letter.

The letter of service is the initiative to put forward a letter issued by a matter of public affairs.

The reply is to reply to the letter sent by the other party.

(three) in addition, from contents and purposes, it can also be divided into letters of correspondence, notification, letter of invitation, invitation letter, letter of inquiry, letter of reply, reminder letter, material letter and so on.

Four. The structure, content and writing of the letter.

Because there are many types of letters, it is flexible and flexible from production format to content description.

This paper mainly introduces the structure, content and writing of normative public letters.