Secretary: How To Classify Official Documents?

First, according to the different functions, there are regulatory documents, planned documents, guiding documents, Chen Shuxing documents, requesting reply documents, communication documents, publicity and educational documents, and negotiation documents.

The two is based on different lines and relationships, including uplink files, downlink files and parallel files.

Three, according to the different nature of official document issuing organs, there are administrative documents, party affairs documents, statute documents, diplomatic documents, judicial documents, etc.

Military documents.

Four, according to the source of the document and the scope of the issue and use, there are general public documents, special documents, universal documents, single documents, income documents, documents, published documents, and internal documents.

Five is based on

There are confidential documents, confidential documents and secret documents.

Six, it is based on the form of official documents.

Optical media documents and magnetic media documents.

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Official manuscripts refer to the manuscripts and texts that are different in form, content and function in the process of writing, auditing and printing the same document.

The manuscript mainly refers to the manuscript before the original document is printed, such as drafts, revisions, discussion papers, etc. the text refers to the manuscript of the printed document, such as the original, the duplicate, the revised edition, the trial version and so on.

The commonly used manuscripts of official documents include the following:

One is the draft.

It is the original manuscript of official document, which is used for revision, discussion and approval. It is the original informal manuscript.

According to the mature process, it can be divided into one draft, two draft and three draft.

The revised draft, the discussion draft, the draft for soliciting opinions and so on are not formally determined, and do not have the statutory effect of official documents.

In addition to some important normative documents, official documents are not filed and kept under normal circumstances.

The two is finalization.

That is to say, the final draft of the legally effective procedure has been identified and fulfilled. It is the standard manuscript of the document, the standard basis for printing the original copy, and the statutory effect of the official document.

Once the finalization has been made, no one can modify it arbitrarily without the permission of the statutory author, otherwise it will be invalid.

The three is the original.

It is a statutory text which is made available for the purpose of the final publication for the principal receiver.

The content must be the complete reproduction of the finalization, with standard format and signature or seal to indicate the authenticity, authority, legality and validity of the document.

Four is a copy.

Also known as pcript, is the original copy or copy, mainly for reference, for reference; the five is the book.

Refers to the retained original, for the purpose of investigation;

The six is the trial version.

Some regulatory documents are not yet mature and need to be further tested in practice.

The seven is provisional version.

It refers to a text which is temporarily formulated when it is impossible to draw up perfect documents. It only has statutory effect in the prescribed interim period.

The eight is the revised edition.

It refers to the text that has been issued effective documents after a period of practice inspection, which is revised and supplemented and published again.

The date of entry into force of the revised version is the time when the original version is invalid.

The nine is all kinds of text.

It includes the text books of all ethnic groups in China and all kinds of foreign language texts. If necessary, the standard text should be provided.

Different manuscripts of official documents have different statutory utility and value.