Evolution Of Document Management In State Owned Enterprises

With the requirement of enterprise informatization, the document management of state-owned enterprises has been electronically and networked, but there are still many paper documents occupying lots of storage space, cabinets and document shelves.

The ability of document institutions to pform documents into knowledge is seriously insufficient. This makes the document resources that have entered the half life directly enter the dormant period or even the death period, thus leading to the continuous marginalization of the document organizations that hold the most valuable information of enterprises in the digital age.

although

The collected resources have been digitally stored, but these resources are in a dormant period for a long time and have no real value.

With digitalization and electronization,

The management mode of document management has experienced the process of entity management, information management and knowledge management. The evolution process is actually the sublimation of document value and the extension process of knowledge connotation.

Knowledge management refers to the effective identification, comprehensive collection, scientific processing and full use of various information and knowledge inside and outside the enterprise, and by enhancing knowledge sharing, encouraging knowledge innovation and realizing knowledge increment, so as to enhance the resilience and innovation ability of enterprises.

Based on literature review, research on document management and knowledge management focuses on building knowledge management requirements.

The author thinks that enterprise documents are important knowledge resources of enterprises and the foundation of enterprise knowledge management. At the same time, document management is a powerful weapon to protect intellectual property rights of enterprises.

It is the way to realize the value of tacit knowledge, and document management is the management of explicit knowledge.

From the nature of document management and knowledge management, document management is to make orderly and structured archive files and realize the utilization value of documents. Knowledge management is to pform documents into knowledge resources by means of document collection, processing, utilization, compilation and information management.

From the common nature of document management and knowledge management, they all process information resources, extract valuable information, and provide services for enterprises.

Business process reengineering (BPR) is a management idea of business management for organizational process reengineering.

Document business process reengineering (CBPR) is based on document business process as the object and center. With the aim of caring for the needs and satisfaction of customers, the existing document business process is reconsidered and redesigned, so that enterprises can adapt to the new business environment in the new situation.

The process reengineering of document management is based on the process of document management, which realizes the pformation and the front-end control of the document "production, operation, archiving, permanent preservation or destruction". The process reengineering is the implementation of the document front-end control according to the document management process, mainly for the internal documents of the enterprise, which will be generated from the documents of the functional departments. After the initial processing, the process documents will be sent to the document organization, which will be processed again by the document personnel according to the standard system of enterprise document management, then archived, and knowledge can be extracted through the knowledge management platform of data mining, and finally provided to the users through the service platform.

The function of traditional document managers is to accept, store, sort, lend, file and other basic functions. But in the document management mode based on knowledge management, we should pay more attention to the output of knowledge and attach importance to the valuable knowledge hidden behind the data.

This requires staff to participate in information management and knowledge management to improve their quality and work ability, master knowledge of management and modern enterprise management, familiarity with business processes, and at the same time know how to use science and technology to improve their work efficiency.