Document Writing And Processing: The Typesetting Of Official Documents

Unified organization and reasonable arrangement can make a document have a good appearance.

The key to improving the quality of official documents lies in the content of official documents, but good content should also be reflected in good form.

If the content of a document is good, the layout is dense and appropriate, with a neat layout, neat and lively, rigorous and generous, it makes people feel pleasing to the eye; otherwise, if the layout is blurred, the writing is vague or too dense, or the font size is not used properly, it will make the reader headache and the receiving organ is not easy to handle.

Therefore, it is of great significance to pay attention to the typesetting of official documents.

The typesetting of official documents refers to the format of official documents on the layout of documents, which refers to the appearance of official documents.

The typesetting of official documents mainly includes: Design of official document, layout, font size, word spacing, margin, and paper size.

The related issues of official typesetting are summarized as follows:

1. size and specification of official paper.

The twelfth rule of the regulation stipulates that "official documents should be used as international standard A4."

The format also stipulates: "the official document is made of international standard A4 paper, its finished product size is 210mm * 297mm; official document margins and center size are: official document paper head (upper white side) 37mm, official document paper binding (left white side): 28mm, plate size: 156mm * 225mm", "method" and "format" this regulation, has completely changed the document of our country official document has been used for 16 times, it is a revolutionary change of our official document paper.

Therefore, China's current elimination of 16 open type paper, the use of international standard A4 document paper, fully comply with the development and requirements of the times.

2. writing forms of official documents.

Official document

A horizontal row is written from top to bottom, from left to right (except minority languages). The length of each line in the text is equal to the width of the page.

When the figure is used to represent a multilevel structure in the text, its identification methods are as follows:

Level 1: one or two, three...

The second level uses: (1), (two), (three)...

Third level uses: 1, 2, 3...

The fourth level uses: (1), (2), (3)...

3. font size selection.

The choice of the size of the official document is usually selected from the large to the small order according to the issuing organ logo, the headline, the subtitle, the identification character, the text and the annotations.

The logo of the issuing organ is recommended to be marked with red label.

The font size is determined by the principle of striking and beautiful appearance, but generally should be less than 22mm * l5mm., because the current "State Council document" is 22mm * l5mm. except for the "State Council documents". The names of other administrative organs at various levels should be less than "State Council documents" to show the status of the State Council as the highest administrative organ.

Specific administrative units can be determined according to the number of words in the name of the institution.

The title recommends the use of No. 2 song character. The title is recommended to use song No. 3.

The use of black body character number 3 is recommended for the secret level, the emergency time limit, the key words and the marked characters or other key sentences. The word number 3 for the key words is recommended.

The general document is issued with the name of the issuing document, the issuer, the main sending organ, the main body, the annex, the written time, the annotations, the copy office, the printing and issuing instructions, etc. the recommendation number 3 is used to imitate the song character; the name of the issuer is marked with the symbol No. 3.

Four

。

The format stipulates: "the text of the official document is modeled on the number 3, which is in line with 22 characters.

28 words in each row.

This regulation is to ensure the unity of the number of official documents and the number of words.

On the normal side of the full text of the official document, it should be carried out in accordance with this provision.

However, if a blank page is likely to appear on the next side, it is necessary to adjust the number and number of rows on one side to ensure the next side has the text content of the document.

This situation is a special case.

5. plate making requirements.

The requirements of the format for official document making are: "the floor is clean without bottom ash, the handwriting is clear and unbroken, the size standard, the layout is not oblique, and the error is not more than 1mm.".

6. printing requirements.

Double sided printing, page registration, the two sides of the error should not exceed 2mm. ink to achieve chromatographic indicators, to ensure quality.

The prints are real and even.