How Should We Arrange Business Trips Reasonably?

In marketing led companies, whether they are general managers or

Sales, even finance and HR need to arrange business trips on a regular or irregular basis, understand the market and deal with problems. In the company's daily management costs, travel expenses are also a very large budget. Especially for some companies with relatively large management radius, business trips are mainly based on aircraft, and travel expenses will be even higher. Therefore, for every company, reasonable planning and arranging business trips not only saves manpower and expenses, but also makes effective use of time, which is really crucial for improving management effectiveness.

How should we arrange the business trip reasonably? According to the author's experience, I think we should pay attention to the following points:

First of all, there should be a unified budget. When making the annual budget, we should make systematic planning for this part, analyze the characteristics and requirements of each post, stipulate a certain frequency of travel, according to the travel time of the design standard of the route, according to the year signed by the company and the hotels around the country.

To calculate the standard accommodation cost, formulate standard catering subsidy and pportation subsidy standard according to the difference of grade. Only by establishing the framework system of related travel, relevant system and budget, can the whole business trip be controlled effectively.

Second, we need to manage time and plan for all levels of personnel. Many large companies require their staff to provide weekly schedule and monthly schedule, and check and approve them step by step. All business trips should be carried out in advance.

The third is to have a very clear purpose of business trip.

For strategic communication, whether we need to know the local market or to deal with some thorny problems, with the development of IT, some business trips can be gradually saved. For example, after installing the video system, many times there is no need to go to the local meeting. We can communicate with each other through video conferencing. If there is no clear purpose, there will be no good result.

Four, according to the purpose of a business trip, there should be a detailed travel schedule and route arrangement. The more detailed the better, for example, from what time in the morning to a few points, see which customers, lunch with which customers at noon, how to visit the market in the afternoon, how the Archives of the channel customers are, and what are the main problems that the evening party meets with the local team.

Detailed travel plans can effectively manage their working hours, and make arrangements and preparations for related aspects ahead of schedule to ensure the effectiveness of business trips.

Five, when visiting the market, we should pay close attention to careful observation, pay special attention to some unusual situations, and do some on-site record work. When we talk with local customers and teams, we should pay more attention to listening and not quickly draw conclusions.

The sixth point is that before the end of the market visit, it is best to sit down with the local colleagues to hold a meeting to discuss the problems found in the market visits, and discuss the corresponding solutions and suggestions, and arrange related follow-up work. Every market visit must have the same result as every meeting.

The seventh point, after returning from a business trip, should organize relevant travel reports, record some important questions and suggestions, important negotiation contents and results in black and white words, and written travel reports can also exercise their systematic thinking ability, and will also appear more professional.

Finally, it is necessary to conduct subsequent checks on the related follow-up actions for business trips to see if there is any need for improvement.

If everyone is able to do the above eight points, the efficiency and effectiveness of the whole business trip will be significantly improved, and the overall efficiency of the company will also be of great help.