Common Errors In Document Writing And Management

1. Common mistakes in the passage

1, spamming documents. The main performance is: (1) the official documents issued are issued or issued; (2) the documents issued are just copy of the official documents of the higher authorities (reprint can not be forwarded); (3) the contents of the documents are empty, no specific measures are taken, and no problems can be solved; (4) the problems involved in the wording can be solved in oral form, report or meeting; (5) the contents of the articles have been published in the full text of the paper; (6) there is a divergence of opinions between the departments, and the agreement is reached without consultation. (Beichen selection QQ group exchange: 264160463)

2, the relationship between lines is chaotic. The main manifestations are: (1) there should be no separate lines for the separation of the party and the government; (2) a single organ should be allowed to make a single line of writing alone, and (3) the "promotion" of the functional department should be written by the leading organ; (4) the "downgrading" of the leading organ should be written by the functional departments.

Two. Common mistakes in the use of language

1, homemade language. Apart from the official languages, it is imperative to create official documents and styles and make official official documents. The following are common examples: "request report", "work idea", "situation", "report", "application", "solemn statement" and so on.

2, misuse of language. It is mistaken for the application of other official languages, especially the documents in official documents, as official documents. The main points are as follows: the key points, the plan, the arrangement, and the envisage of the planning language are used directly as official documents, such as the main points of the xxxxxxxxxxxxxxxxxxxxxxxxxxx. The "summary" and "summing up" of the categories belonging to the category of summaries and the "ways", "rules", "instructions" and "implementation rules" of the rules and regulations are used as official languages. However, if the above application is transmitted in the form of forwarding or issuing notice, it is the standard usage. Such as "the notice of the XXX Municipal People's Government on Issuing the key points of the municipal government's work in 1997".

3, mixed culture. It is not clear that the selection of languages is not based on the function and application scope of the language, resulting in the mixed use of the neighboring languages, resulting in unclear relationship between the lines, the unclear purpose of the writing, and the confusion of the nature of the characters. Common are: "notice" and "notice", "resolution" and "decision", "request" and "report", "request" and "letter" mixed. The main performance is to misuse the notice as a notice, misuse the notice as a notice, misuse the request as a report, misuse the report as a request, and apply the "request" and "report" to the "request report". "Requesting" and "reporting" are two kinds of languages. They will be mistaken for decisions. The resolution will be misused as a decision, and the letter will be misused as a request or report, which will be misused for approval.

4, ultra vires use of language. Beyond the limits of authority of the organization, such as "Regulations" at will. In fact, the "Regulations" can only be used for the Central Committee of the party to formulate rules and regulations governing the work, activities and Party members' conduct of the party organizations. In accordance with the regulations promulgated by the general office of the State Council, the regulations can only be applied to the statutes formulated by specific state organs, namely, the statutes formulated by the Standing Committee of the National People's Congress, the administrative rules and regulations formulated by the State Council, and the local laws and regulations formulated or approved by the local people's congresses and their standing committees. Such as: "Regulations on the administration of urban roads in People's Republic of China". When formulating the relevant rules and regulations, the grass-roots units may apply the "Regulations" or "detailed rules" and "methods", and publish them in the form of forwarding or issuing notices.

5, reduce the use of language. It should be issued by means of orders and instructions issued by public notice, such as the issuance of important administrative rules by some provinces, autonomous regions and municipalities directly under the central government. Such degradation will inevitably affect the authority and effectiveness of the language.

Three, common mistakes in the use of version heads

1, mixed version of the head. The downlink version is used for uplink; the version of "x file" is used for reporting to higher authorities, requesting for work, appointing and removing cadres or approvals, etc., using the head without the word "document" to release the party's principles and policies, important work deployment or approval of subordinate reports and requests.

2, use non standard version head. The use of design or printing of non-standard version of the head. Common are: incorrect format, non-standard size, non red printing, unofficial font, etc.

3, use the white paper with no original head to print and print documents.

Four. Common mistakes in sending text numbers.

1, the number is incomplete. For example, "2016" is omitted as "16".

2, brackets are not right. The official document format of state organs stipulates that the year of issue shall be included in the six angle bracket. It is misused as parentheses, square brackets, and square brackets.

3, improper position. Advance the location of the document to the front of the organ. For example, it is wrong to use the word "2016" to be "2016".

4, the serial number is cumbersome. In the order number, the number of "0" is changed to "0 X".

5, one word multi font. When the document was delivered, the number of the units was issued.

6, one word and many articles. Make two different documents with the same number.

7, jump number. In the order of natural numbers, there is no jumping phenomenon in the middle.

8, improper matching of words. The right word is "word" after the year number, "number" after the year number; front with "character", followed by "first"; front without "word", then there should be no "No.". The common mistakes are: there are no "words" or "no" words. But "word" and "de" are omitted to be used correctly, such as: * [2016] *.

9, abusing the word "hair". Only the important document is used by the word "x x".

10. Homemade Issued Number 。 Failing to prepare the number of issued articles as required.

Five. Common mistakes in signer's Annotation

1. The name of the issuer is not indicated in the ascending language.

2, the down text also marked the name of the issuer.

3, mark the non-standard issuer to mark the location far away from the issuing character number (the correct space between them is two words); the font size of the font marked by the issuer is inconsistent with the font size of the letter number; there is no colon between the issuer and the name of the issuer.

Six. Common mistakes in official document titles

1, there is a lack of the issuing organ or the name of the conference that has passed resolutions and decisions. The title of the "resolution" or "decision" can not omit the name of the issuing organ or the name of the conference that has passed the resolution and decision. For example, "the decision of the fifth session of the Eighth National People's Congress on the approval of the establishment of a municipality directly under the central government of the Chongqing" shall not be simply written as "the decision on the approval of the establishment of a municipality directly under the central government of Chongqing municipality".

2, replace the name of the file with the dispatch name. For example, "the reply to Article X [2016], No. 10," except for a small number of people familiar with the contents of the documents mentioned in the title, can not be understood by others.

3, the text is cumbersome. For example, the people's Government of the xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx, by which the people's Government of the xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx In addition, there is often a repetition of words or words in the title. For example, the notice on the implementation of the notice of "XXX notification" should be "Notice of carrying out the notice of XXXX", and the request for the solution of xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

4, abuse punctuation marks. In addition to the approval of regulatory documents, the titles of official documents generally do not add titles. The names of common non laws and regulations have been used in the title of the book, such as the notice of conscientiously carrying out the decision of "XX decision", "the notice on the approval of the" x x x report ", and the reply to" xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

5, lack of language. If the people's Government of the XXX municipal government has transferred the report of the Municipal Education Commission to the establishment of a learning base for higher learning institutions, it should mistake the "report" of the forwarded department as a document of this official document. In addition, there is often a lack of documents in the official documents for announcements and key points of work. For example, "eight practical matters in 199 x years" is lacking in the "decision".

6. Issuing organ The abbreviation is not standardized. For example, "the two year plan" of the Municipal Planning Commission, the "Planning Commission" is likely to be ambiguous. If it is the "Planning Economic Committee", it should be referred to as "Economic Planning Commission". If it is the Family Planning Commission, it should be referred to as the family Planning Commission.

Seven. Common mistakes in main sending organs

1. In addition to the published documents, general documents must be marked with the main sending organs. However, some languages, such as meeting minutes, are usually placed at the bottom of the end of the text.

2, the main sending organs do not express their specifications in accordance with the order of the Party committee, the NPC, the government, the CPPCC, the court, the procuratorate, the army and the relevant departments. They do not use the full name or standardized abbreviation, for example, the "municipal government" should be "* * Municipal People's government"; when they are classified, they are not dealt with according to the principle of using comma in the class and comma between classes; they are commonly referred to as "various units in the city".

3, there are more than one head office. To write to a higher authority, only one main sending organ must be written. If it is necessary to send other organs at the same time, it should be copied in the form of copy, but not at the same time.

4, the main personal document should not be sent to the leader personally.

5, in general, it is not allowed to ask for instructions by leapfrog. In case of special circumstances, it is necessary to send a copy of the request to the authorities.

Eight. Common mistakes in the text

1, wrongly written characters mainly show: (1) because of carelessness, the macro is mistaken for "objectivity", "appropriation" is wrongly made as "drawing money", and "assault" is mistaken as "prominent". (2) because of the inaccuracy of discrimination, it is wrong to mistake "thin" to "thin book". "Dereliction of duty" is wrong as "ransom" and "sternness" is "wrong".

2, punctuation errors are often mixed with commas, commas and periods mixed, square brackets and six angle brackets mixed, title and quotes mixed...

3, the use of numbers is not standard. Arabia characters should be used in Chinese characters such as "1990s" and "1990s". The Chinese characters should be used in Arabia numbers, such as "the eighteen Party of the party", which is "the 18 largest party". The numbers in the text, the number of structural layers and the number of morphemes in words, phrases, idioms, abbreviations, and rhetorical sentences must be written in Chinese characters, and the rest should be numeral in Arabia.

4, abbreviation, such as "socialist spiritual civilization construction" referred to as "social fine text building", "highway company" referred to as "high-speed company".

5, the error of quotation mark is not quoted in the order of the time of issuing the official document and the issuing name of the title. For example, the document No. [2012] of your school is read.

6, casual use Font size The right thing to do is to use song No. 3 or 4 to imitate the Song Dynasty.

7, set the spacing of the word spacing randomly, the correct spacing is 0 points distance (the computer typing distance is the same below), the row spacing is 24 points distance.

Nine. There are no common errors in text descriptions.

The common mistake is that the time of the inscription and the dispatch time is exactly one page, and on the other hand, the copy Office of the last part of the page indicates that there is no text in this page. This situation does not need to be marked with "no page of this page", because the body of the official document refers to the following part of the main sending organ that effectively identifies the contents of the document.

Ten. Errors in attachment identification

1. There are attachments not marked.

2. The appendix name is not full.

3, marking is not standardized only a "attached" word (the correct is the "annex" two words); the annex is not all labeled; the end of the appendix title uses punctuation marks.

4, content discomfort, in the notice issued, forwarded, forwarded and forwarded to the official document, the official document that was issued, forwarded, forwarded or forwarded was wrongly described as an attachment. Issuing, forwarding, forwarding notices, and printing, forwarding, and forwarding parts together form a document, and have been stated in the title without attachments.

Eleven. Errors in the identification of the issuing organs

1. The issuing organ does not use the full name or the standardized abbreviation.

2, improper position