Meeting Reception Requires Higher Professional Quality And Etiquette Training.

The success of the conference reception requires not only careful organization and careful arrangement, but also requires that the personnel who take part in the conference reception have higher professional quality and etiquette training, so as to ensure that the conference reception process is unified, standardized, efficient and fluent, so that all links and aspects can reflect higher vocational standards and etiquette standards.

The conference group should prepare the necessary information on the topic of the meeting, which will be distributed to the attendees in the folder after being arranged, so as to facilitate reading and preparing speeches for the participants.

The beard of male workers should be trimmed and trimmed. The hair is long without covering the forehead, the side is not covering the ears, and the rear does not touch the collar.

Women workers wear makeup and dress, modify elegance, and match their age and identity.

Working hours can't be dressed up in public.

Pay attention to public health. Before going to work, you should not eat foods with pungent smell to avoid bad breath.

All employees unify the outfit company suit suit.

Men wear blue shirt work clothes, ladies wear white shirt work clothes, clothing should be intact, no stains, buttons are complete, no leakage, buckle.

Tie up your tie, wear leather shoes, do not carry anything in your coat bag, pack less things in your trouser pocket, and do not wear cuffs and trouser legs.

The employee must wear a work permit card when he is on duty. The company leader uses the license plate worn on the left chest, and other employees of the company use the card that is hung on the chest.

During reception, concentrate attention, show good mental state, no fatigue, melancholy and discontented.

Upright posture, head up, chest, abdomen, hands droop naturally.

Strong walking pace, appropriate pace, suitable rhythm.

Avoid yawning, stretching, sneezing and digging ears in front of customers. It should be avoided when it is difficult to control.

When talking with leaders and guests, be attentive, natural and tactful. No hands, arms, hands or hands should be allowed.

To ensure the smooth progress of the meeting, meetings must be held.

A clear division of labour will be carried out as follows:

To identify the only contact person, and to contact the person from beginning to end, do not let the person in charge contact today, and change another one tomorrow, so that the notified person will not know which department is to inform the meeting.

Appropriate chairmen should be selected from the convener, the highest leader, the most closely related person, the person with strong field control ability and all the representatives.

Good conference recorders not only have the ability to listen, interact and express opinions, but also have good organization, comprehensive and comparative ability.

In the course of the meeting, the minutes of the meeting are obliged to help participants to systematically express their views and to follow the agenda.

Choice

It should be considered comprehensively according to the number of people attending the meeting and the contents of the meeting.

It is best to meet the standards.

First: the size should be moderate.

The venue is too large, the number is too small, the empty seats are too loose and loose, giving the participants a feeling of depression. The meeting hall is too small, too many people, crowded together, like rustic people going to market, it is not only stingy, but also can not open up.

Therefore, British Prime Minister Churchill once said: "absolutely do not need too big room, but only a size of the room."

Second: the location should be reasonable.

The conference convened by history will be scattered in one or two hours, and the venue can be set in a more concentrated place.

For more than a day's meetings, try to keep the location closer to the home of the attendees, so as to avoid the participants rushing back and forth.

Third: the ancillary facilities should be complete.

The staff must check the lighting, ventilation, hygiene, service, telephone, sound amplifying and recording of the meeting hall, not because "the last meeting is from here, there is nothing wrong with it," hastily thought "this time will be equally successful".

Otherwise, it may cause losses.

Fourth: there must be a parking lot.

The convening of the modern society, "a pair of sandal umbrellas" to come to the meeting is not enough.

Cars and motorcycles must have parking lots to open.

When setting up the venue, the venue can be arranged according to the different personnel.

The first is round table type, which is suitable for meetings between 10 and 20 people.

We should pay attention to the guests or leaders and company leaders and accompany them face to face. The highest leaders of the guests should sit in the middle of the South or the door of the dynasty, and the highest leader of the enterprise will sit in the opposite direction with the superiors.

The diagonal of the same level is sitting opposite.

Second: mouth type; if you use long square table.

This form is more suitable for the conference with larger numbers than the round table type.

Third: classroom type.

This is the most widely used form. It applies to meetings that convey the situation and instruction. There are more participants and no need to discuss and exchange views between participants.

In this way, the rostrum meets the auditorium.

The seat of the rostrum is arranged according to the position of the personnel and the status of the society.

The seat of the chairman is in the middle row of the first row, and the rest is arranged according to the principles of the left and the right.